Haywood Community College Board of Trustees Board Meeting August 1, 2016

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1 Haywood Community College Board of Trustees Board Meeting August 1, 2016 The Haywood Community College Board of Trustees held a meeting on Monday, August 1, 2016 at 3:00 p.m. in the Board Room of the 100 Building. The Following persons were present: TRUSTEES: Bill Barker, Tony Beaman, Bill Hollingsed (lft 5:04 p.m.), Patsy Davis, Mary Ann Enloe, Phillip Elliott, Dr. Tom McNeel, George Marshall, Susan Sorrells, Bill Yarborough (lft 5:22 p.m.) STAFF: Wendy Hines, Laura Leatherwood, Karen Denney, Brek Lanning, Aaron Mabry, David Onder, Marsha Stines, George Rolland, Pam Hardin, Charles Kielson VISITORS: Richard Lanning Dr. Barbara Parker, BOT Secretary Pat Smathers, Attorney Caleb Tate, IT Tammy Goodson, Transcriber Call to Order, Ethics Chairman Enloe called the meeting to order at 3:00 p.m. and welcomed everyone. Chairman Enloe noted that Agenda item VII Swearing in of Newly Appointed and Re-Appointed Trustees, would be moved to first. Swearing in of Newly Appointed and Re-Appointed Trustees Haywood County Deputy Clerk of Court, Martha Messer administered the Oath of Office for the Reappointed and Newly Appointed Trustees of Haywood Community College. The Oath of Office was administered for Trustee Mary Ann Enloe who was re-appointed by the Haywood County Board of Commissioners, Trustee Susan Sorrells who was re-appointed by Haywood County Board of Education and Trustee Phillip Elliott who was newly appointed by the Governor s Office. Chairman Enloe congratulated Trustee Sorrells on her re-appointment and Trustee Elliott on his appointment. 1 P a g e

2 Chairman Enloe requested a roll call and determined that a quorum was present and followed with a moment of silence. Chairman Enloe read the Ethics Statement. No conflicts were noted. The Ethics Statement can be found on electronic page 2 of today s packet. Agenda Approval Chairman Enloe entertained a motion to approve the Agenda as re-ordered. Trustee Sorrells made the motion to approve. Trustee Marshall seconded the motion. The motion duly passed. Consent Agenda Chairman Enloe entertained a motion to approve the Consent Agenda which included the June 6, 2016 Board Minutes and the August, 2016 Personnel Report Employee Ratification Trustee Beaman made the motion to approve the Consent Agenda. Trustee McNeel seconded the motion. The motion duly passed. The June 6, 2016 Board Minutes and the August, 2016 Personnel Report can be found on electronic page 5 13 of today s packet. Recognition of Out-Going Trustee Chairman Enloe recognized Out-Going Trustee Richard Lanning for his years of service and dedication to the college. On behalf of the Board of Trustees, Chairman Enloe presented Trustee Lanning with a token of their appreciation. Mr. Lanning thanked everyone and expressed his hope for HCC s continued success. President s Report Dr. Parker welcomed Board members, reported on the college events of the previous month, and presented several informational items. Some of the noted events of the past and upcoming month were/are: Dr. Parker introduced new employee Mr. David Onder, Director of Institutional Research. She provided a brief summary of his background. Dr. Parker noted that Ms. Kelly Teague has assumed the role of Full Time Grant Writer for HCC and provided a brief summary of her background. A letter of interest has been submitted with regards to the Advanced Manufacturing Incubator Grant, to the Appalachian Regional Commission. Appalachian Regional Commission has invited us to submit a grant proposal which we have completed and submitted. An announcement concerning the recipient of the grant is expected in October. This would assist in purchasing advanced equipment for the High Tech Center. Based on Feedback received, we will be pursuing a Grant for two Career Coaches. The application is due in September. We are working with Southwest Commission Region A developing a certified Career Pathway in Manufacturing. We will be the lead College in the Pathway Grant. A meeting is set for next week to work through additional details. 2 P a g e

3 HCC will have its Annual Convocation on August 8 th. This year s meeting is in a different format than we are accustomed to with group discussions on Institutional Excellence and Effectiveness. This meeting will be the beginning of a larger conversation. Dr. Parker was the guest speaker at the local Kiwanis Club at which she presented information on HCC. She will be speaking at the Local Methodist Women s Meeting next week. HCC and Haywood County Schools leadership team continue to meet regularly. Haywood County Schools AP students will be on campus this Fall for classes. Early College has a wait list for the first time Dr. Parker thanked the Trustees for their time and commitment to the college. Report by Dr. Laura Leatherwood, VP of Student Services Enrollment and FTE Final Report for Spring, 2016 Dr. Leatherwood presented in detail the Enrollment and FTE report for Spring, The report included: Headcount and FTE comparison for Spring , Continuing Ed and Adult Ed Unduplicated Headcount Spring 2016, and Continuing Ed and Adult Education FTE Spring Dr. Leatherwood also provided a summary on enrollment for Spring at surrounding Community Colleges. She and Dr. Parker reported on the campus wide efforts to increase enrollment including went into contacting current students who have not yet registered for Fall as well as, potential students. Discussion and questions ensued regarding our student demographics. It was noted that around 30% of graduating students in Haywood County don t attend college anywhere. Report by Ms. Karen Denney, VP of Business Operations State and County Budget Report Ms. Denney provided in detail the State and County Budget Reports for the period ending June 30, She noted that, only $31,000 was reverted back to the State, some of which included categorical funds which could not be repurposed for other use. The Board briefly discussed. The State and County Budget reports can be found on electronic page of today s packet. County Funds totaling $333,000 were set aside in a separate account for future paving projects as previously discussed with the Board and as recommended and approved by Ms. Julie Davis, Haywood County Director of Finance. Mr. Lanning provided a summary of the paving projects account. Special Funds Budget Reports Ms. Denney provided in detail the Special Funds Budget Report for the period ending June 30, This report includes club accounts, grants, student aid, etc. 3 P a g e

4 Ms. Denney provided an update on the RCAC Budget. Administration would like to continue to monitor the impact the Fee increase has on the RCAC budget and report back to the Board in December. She also noted that we will be opening a new classroom. Dr. Parker commended Ms. Denney and Ms. Mills on the hard work they have invested in increasing enrollment and strengthening the financial position in the childcare center. Report by Ms. Pam Hardin, Director of Institutional Advancement Ms. Hardin provided an update on the upcoming Gala Shine and Dine along with an overview of the agenda. Report by Mr. Brek Lanning, Director of Campus Development New Security Staff Introductions Mr. Lanning provided a summary of HCC s new Security staff. Beginning July 1 st, Security Officers will be employed through HCC. He introduced Charles Kielson, lead security officer, and provided a summary of his background. Public Services Training Facility Updates PSTF is 28% Completed Money wise. First Floor of the Burn Building is complete Plumbing/Mechanical is roughed in Exterior framing for Classroom Building is complete Burn Building should be up another floor by the end of August Change order was approved at the June Commissioners Meeting Report by Chairman Mary Ann Enloe Committee Appointments Chairman Enloe provided a summary of the Committee Appointments. The Chairman for each committee is: Finance Trustee Sorrells Personnel Trustee Davis TESA Trustee Boyd B & G Trustee McNeel By-Laws Trustee Yarborough Ethics Liaison Tammy Goodson NCACCT Legislative Liaison Vice Chairman Marshall Full list of Committees and Foundation Board appointments can be located on electronic page 33 of today s packet. Chairman Enloe entertained a motion for the Board of Trustees to go into Closed Session at 4:07 p.m. pursuant to North Carolina General Statute Section for the following purposes: 4 P a g e

5 1. Under subsection (a) (3) to discuss matters protected by attorney client privilege, legal and personnel. 2. Under subsection (a) (5) (i) to consider the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; The motion to go into Closed Session for reasons stated above was made by Trustee Beaman. The motion was seconded by Trustee Hollingsed. The Board went into Closed Session [G.S (a)(3) (a)(5)] Legal & Personnel for reasons stated above at 4:07 p.m. The Board returned to open session at 5:27 p.m. Chairman Enloe entertained a motion to approve the Closed Session Minutes for June 6, Trustee Marshall made the motion to approve the Closed Session minutes for June 6, Trustee Sorrells seconded the motion. All were in favor. The motion duly passed. After the above motion passed, Dr. Parker noted that information pertaining to her salary was reflected in the June 6, 2016 Open Session Board Minutes that the Board unanimously approved at the beginning of today s meeting. As a result, there is no closed session information that needs to be made available to the public. Chairman Enloe adjourned the meeting at 5:29 p.m. Respectfully Submitted Tammy R. Goodson, Transcriber Documents Included in the Packet Agenda NCSEC Ethics Statement June 6, 2016 Board Minutes August, 2016 Personnel Report Spring 2016 Headcount and FTE Final Report State and County Funds Budget Reports for Period Ending June 30, 2016 Special Funds Budget Report for Quarter Ending June 30, Board Committee Assignments August Calendar of Events 5 P a g e

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