I N D E X. BD09:127 Approval of Agenda [Approved] BD09:128 Approval of Regular Board Minutes of June 3, 2009 [Approved]

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1 1 of 7 11/01/2011 4:01 PM Regional Office, Berwick September 2, 2009 I N D E X BD09:127 Approval of Agenda BD09:128 Approval of Regular Board Minutes of June 3, 2009 BD09:129 Approval of Special Board Minutes of June 22, 2009 BD09:130 Administrative Teaching Staff Appointments BD09:131 Administrative Teaching Staff Appointments BD09:132 Managerial Support Staff Appointments BD09:133 Reaffirm No Mandatory Retirement [ ] BD09:134 Move In Camera BD09:135 Return to Regular Session BD09:133 Reaffirm No Mandatory Retirement BD09:136 October 7, 2009 Board Meeting Location NSCC Middleton Site BD09:137 BD09:138 BD09:139 Alternate Dates for Board Meetings if Required January 13, February 10 & March 10 Dwight Johnson Appointed NSSBA Finance Committee Member Jenny White Appointed NSSBA Education Committee Member BD09:140 Adjournment Ω Ω Ω Ω Ω

2 2 of 7 11/01/2011 4:01 PM Regional Office, Berwick September 2, 2009 MINUTES Present: Lavinia Parrish Zwicker, Chair; Charlene Davies, Vice Chair; Sue Ritchie, Peter Cromwell, Vic Fleury, Jackie Foster, Doug Fraser, Sandy Fraser, Dwight Johnson, Paula Lunn, Pat Parker, Paul Spicer, Bob Tumilty, Jenny White, Margo Tait, Superintendent of Schools; Allen Hume, Director of Human Resources; Stuart Jamieson, Director of Finance & Operations; Dave Jones, Director of Programs and Services; Stephen Amirault, Regional Education Officer; Kim Grimard, Board Secretary. Regrets: Tammy Morrison. The Chair called the meeting to order at 7:20 p.m., followed by the singing of O Canada. APPROVAL OF AGENDA BD09:127 Approval of Agenda On motion of Bob Tumilty, seconded by Paul Spicer, it was moved to approve the agenda. APPROVAL OF MINUTES BD09:128 Approval of Regular Board Minutes of June 3, 2009 On motion of Charlene Davies, seconded by Pat Parker, it was moved to approve the regular Board meeting minutes of June 3, BD09:129 Approval of Special Board Minutes of June 22, 2009 On motion of Vic Fleury, seconded by Sandy Fraser, it was moved to approve the special Board meeting minutes of June 22, EDUCATIONAL PRESENTATION The Negotiation Process Allen Hume, Director of Human Resources, made a presentation to the Board on the Negotiation Process. (A copy is attached to the official minutes and forms part of this document.) He described the steps of creating a package to present to a union; parties agreeing on the rules of engagement to open negotiations; packages being exchanged; and meetings that allow both parties to have private conversations in an effort to come to a verbal agreement. Parties sign off on individual articles until full agreement. Conciliation and arbitration are considered only if an agreement cannot be reached; and once the arbitrator makes a decision, both parties must accept it. Then the entire process begins again preparing for the next contract. CORRESPONDENCE Mayann Francis, Lieutenant Governor of Nova Scotia, a letter of appreciation regarding the Lieutenant Governor s Education Medal presentation in May. (information)

3 3 of 7 11/01/2011 4:01 PM Wayne Folker, Mayor, Town of Hantsport, a letter regarding provincial funding and the school facilities review. (referred to Stuart Jamieson, Director of Finance & Operations) Howard Windsor, Chair, Minister s Working Committee on Absenteeism and Classroom Climate, Department of Education, a letter requesting input from the Board and from individual Board members. ( ed to Board members for their input and referred to Dave Jones, Director of Programs & Services) Stuart Gourley, Senior Executive Director, Skills & Learning, N.S. Labour and Workforce Development, a letter enclosing the publication High Opportunity Career Options in Nova Scotia, detailing information on career opportunities. (information, publication in the Board Members Resource Room) Jim Stanley, Principal, NSCC Annapolis Campus, a letter inviting the Board to hold its regular October Board meeting at their Middleton site. (see New Business) The Hon. Ramona Jennex, MLA, Kings South, a letter thanking the Board for welcoming her to her new position as MLA for Kings South. (information) Anna Kiefte, Department of Physics, Acadia University, a letter thanking the Board for their support of the Fourth Annual Physics Olympics in May. (information) SUPERINTENDENT S REPORT Ms.Tait presented the Superintendent s Report to the Board. (A copy is attached to the official minutes and forms part of this document.) She welcomed everyone back to the new school year and noted she looks forward to a successful school year for all the students in our region. She commended Ed Arsenault, Coordinator of Transportation, and Dave Crouchman, Hants County Area Transportation Foreman, and Department of Transportation staff for their excellent work arranging bus schedules for the changes to schools due to renovations. She thanked administrators and teachers for their support in settling students for the beginning of the school year. She noted the Board in, partnership with the Department of Education, Public Health and Health Promotion and Protection, is developing a plan in anticipation of a possible outbreak of the H1N1 virus. The comprehensive plan covers procedures such as preventative measures, business continuity plans, and continued communication to staff, students and parents, to name a few. CHAIR S REPORT Mrs. Parrish Zwicker presented the Board Chair s Report to the Board. (A copy is attached to the official minutes and forms part of this document.) She encouraged members to participate in professional development and asked that they contact the Board Secretary to make arrangements for them. She reminded members to forward their expenses and travel details to the Board Secretary. The Board is endeavouring to go green by asking members to bring their own mugs to meetings and she thanked them for their participation. COMMITTEE REPORTS AND RECOMMENDATIONS Education Committee Next meeting: September 9, 9:30 p.m. (following meeting with the Minister of Education) Sue Ritchie, Chair, reported the Committee met on June 10, There are no recommendations to the Board. Operations Committee Next Meeting: September 21, 9:30 a.m. Dwight Johnson, Chair, reported the Committee has not met since the last Board meeting.

4 4 of 7 11/01/2011 4:01 PM Planning & Priorities Committee Next Meeting: September 21, 10:45 a.m. Charlene Davies, Chair, reported the Committee has not met since the last Board meeting. Board Executive Committee Next Meeting: as required Charlene Davies reported the Committee has not met since the last Board meeting. Human Resources Committee Next meeting: September 15, 1:30 p.m. Doug Fraser, Chair, reported the Committee met on June 16 and August 28, BD09:130 Administrative Teaching Staff Appointments On motion of Doug Fraser, seconded by Sandy Fraser, it was moved that on recommendation of the Human Resources Committee, the following appointments be approved: Barry Squires, Principal of West Kings District High School, effective 01 August, 2009 to 31 July, 2010, with the possibility of extension; Eveline Keyser, Principal of Dwight Ross School, effective 01 August, 2009 to 31 July, 2010 with the possibility of extension; Cordelia Gallant, Vice Principal of Hantsport School, effective 01 August, 2009 to 31 July, 2010 with the possibility of extension. BD09:131 Administrative Teaching Staff Appointments On motion of Doug Fraser, seconded by Jenny White, it was moved that on recommendation of the Human Resources Committee, the following appointments be approved: Michael Ouellette, Consultant of Provincial Student Information System Project at Regional Office, effective 01 August, 2009 to 31 July, 2010, with the possibility of extension; Jill MacDonald, Consultant of Mathematics Education Grades P-4 (0.5 FTE) and Mentoring/Instructional Coaching (0.5 FTE) effective 01 August, 2009 to 31 July, 2010, with the possibility of extension; Lois Boudreau, Consultant of Mathematics Education Grades 5-9 (0.5 FTE) and Mentoring/Instructional Coaching (0.5 FTE) effective 01 August, 2009 to 31 July, 2010, with the possibility of extension. BD09:132 Managerial Support Staff Appointments On motion of Doug Fraser, seconded by Paul Spicer, it was moved that on recommendation of the Human Resources Committee, the following appointments be approved: Daphne Moore, Executive Assistant to the Superintendent of Schools and the Freedom of Information and Protection of Privacy Administrator; Leanne Chesnutt, Executive Assistant to the Director of Programs and Services;

5 5 of 7 11/01/2011 4:01 PM Paula Henley, Executive Assistant to the Director of Finance and Operations. BD09:133 Reaffirm No Mandatory Retirement [ ] On motion of Doug Fraser, seconded by Jackie Foster, it was moved that on recommendation of the Human Resources Committee, the Board reaffirm the decision that there is no mandatory retirement at age 65. BD09:134 Move In Camera On motion of Charlene Davies, seconded by Paul Spicer, it was moved that the meeting move In Camera at 8:10 p.m. BD09:135 Return to Regular Session On motion of Peter Cromwell, seconded by Pat Parker, it was moved that the meeting return to Regular Session at 8:20 p.m. BD09:133 Reaffirm No Mandatory Retirement On motion of Doug Fraser, seconded by Jackie Foster, it was moved that on recommendation of the Human Resources Committee, the Board reaffirm the decision that there is no mandatory retirement at age 65. Finance & Audit Committee Next Meeting: September 24, 6:30 p.m. Vic Fleury, Chair, reported the Committee has not met since the last Board meeting. RCH Committee Next Meeting: September 15, 11:00 a.m. Peter Cromwell, Chair, reported the Committee has not met since the last Board meeting. REGIONAL EDUCATION OFFICER S REPORT Stephen Amirault, Regional Education Officer, presented his report to the Board. (A copy is attached to the official minutes and forms part of this document.) NSSBA REPORT Sue Ritchie presented a verbal report to the Board. She noted the next meeting is September 24 and 25. It was noted that the Canadian School Boards Association Conference hosted by NSSBA in Halifax was an outstanding conference confirmed by the evaluations received. Board members commended Dave Jones, Director of Programs and Services, for the excellent presentation on The Digital Classroom: You Can See the Future from Here. NEW BUSINESS

6 6 of 7 11/01/2011 4:01 PM NSCC INVITATION TO THE BOARD FOR OCTOBER MEETING BD09:136 October 7, 2009 Board Meeting Location NSCC Middleton Site On motion of Vic Fleury, seconded by Doug Fraser, it was moved that the Board accept the invitation to hold the regular Board meeting, October 7, 2009 at the Nova Scotia Community College, Annapolis Valley Campus, located in Middleton. Ms. Tait noted that Jim Stanley, Principal, NSCC Annapolis invitation to the Board is an opportunity to strengthen the existing partnership between the AVRSB and the NSCC. ALTERNATE DATES FOR JANUARY, FEBRUARY & MARCH BOARD MEETINGS IF REQUIRED BD09:137 Alternate Dates for Board Meetings if Required January 13, February 10 & March 10 On motion of Jackie Foster, seconded by Doug Fraser, it was moved that the Board approve January 13, February 10, and March 10 at 7:00 p.m. as alternate regular Board meeting dates should the regularly scheduled Board meetings be cancelled do to inclement weather or insufficient quorum. NSSBA FINANCE COMMITTEE MEMBER Mrs. Parrish Zwicker asked for a volunteer to serve on the NSSBA Finance Committee for Dwight Johnson volunteered. There were no other volunteers. BD09:138 Dwight Johnson Appointed NSSBA Finance Committee Member On motion of Jackie Foster, seconded by Sandy Fraser, it was moved that Dwight Johnson be appointed the NSSBA Finance Committee Member for NSSBA EDUCATION COMMITTEE MEMBER Mrs. Parrish Zwicker asked for a volunteer to serve on the NSSBA Education Committee for Jenny White volunteered. There were no other volunteers. BD09:139 Jenny White Appointed NSSBA Education Committee Member On motion of Sandy Fraser, seconded by Dwight Johnson, it was moved that Jenny White be appointed the NSSBA Education Committee Member for NEXT MEETING: Regular Board meeting, October 7, 2009, 7:00 p.m., Nova Scotia Community College Annapolis Valley Campus, 295 Commercial Street, Middleton. ADJOURNMENT BD09:140

7 7 of 7 11/01/2011 4:01 PM Adjournment On motion of Sandy Fraser, seconded by Jenny White, it was moved to adjourn at 8:45 p.m. Kim Grimard, Board Secretary Lavinia Parrish Zwicker, Board Chair