September 21, 2017 FREEBURG COMMUNITY HIGH SCHOOL DISTRICT NO SOUTH MONROE STREET FREEBURG, IL MINUTES OF THE REGULAR MEETING

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1 1 September 21, 2017 FREEBURG COMMUNITY HIGH SCHOOL DISTRICT NO SOUTH MONROE STREET FREEBURG, IL MINUTES OF THE REGULAR MEETING 7:00 P.M. The regular meeting of the Freeburg Community High School District No. 77 Board of Education was held on Thursday September 21, 2017 in the library at Freeburg High School, 401 South Monroe Street, Freeburg, IL Vice President Gauch called the meeting to order at 7:00 P.M. He asked Mrs Mueth to take roll: Mr. Parrish, absent; Mrs. Staub, here; Mr. Reynolds, here; Mr. Moddrell, here; Mr. Haas, absent; Brett Harris, here; Mrs. Mueller, here; Mr. Gauch, here. There are six (6) Board members present and two (2) absent. Vice President Gauch established we do have a quorum present. Also present were Mr. Frerking, Mrs. Jung, Ms. Crunk, and Tammy Carpenter from Freeburg Tribune and FCHS Faculty Jill Dalke. Vice President Gauch asked all present to stand for the Pledge of Allegiance. Agenda Changes: Vice President Gauch asked if there were any changes to the Agenda. Mr. Frerking said there were none. Public Comments: Vice President Gauch welcomed the public and asked for public comments. Consent Agenda: Vice President Gauch asked if there were any questions, additions, or corrections regarding the consent agenda. Motion made by Mrs. Mueller to approve the Consent Agenda: A) Approve Minutes of August 17, 2017 Regular Meeting of the Board of Education; the August 14, 2017 Finance Committee Meeting Minutes; and the August 29, 2017 Strategic Planning Committee Meeting of the Board of Education; B) Approve Treasurer s Report / District Financial Reports; C) Approve Estimate / Actual Travel Expense Forms; D) Approve District Bills for Payment; E) Approve Reimbursement of Revolving Fund; F) Approve Payroll. Mrs. Staub seconded the motion. Roll Call: Mrs. Staub, yea; Mr. Reynolds, yea; Mr. Moddrell, yea. Mrs. Mueller, yea; Mr. Gauch, yea. All yeas, motion passed. Committee Reports: Strategic Planning Committee Meeting held Tuesday August 29, 2017: Mrs. Mueller said a meeting was held on August 29 and a list of concerns and goals of FCHS were talked about. Mr. Frerking presented a survey compiled by him and taken by the faculty and staff on items they thought should be the focus of the BOE Strategic Planning committee work. Mr. Frerking asked for questions. Discussion followed. Mrs. Mueller would like another Strategic Planning Committee Meeting to take place to discuss the survey and district goals and the direction to take.

2 The Building and Grounds Committee Meeting held on Thursday August 17, 2017: Chairman Mr. Reynolds talked about the Heating /Cooling on site and the different options available, stating it is still a work in progress. Student Member s Report: Brett Harris, Student Board Member, reported homecoming last week went very well. Student Council did a good job. Good feed back on it to help with the planning for next year. The football teams is pushing through despite some injuries and illnesses. Spirit club is doing a good job. Band has the first and second movement done and has a competition on Saturday. Volleyball is playing well. The PSAT students enrollment is up by 15% from last year, it is a good practice tool for standardized tests. The students appreciate the quarterly grade. Principal s Report: Mrs. Jung, introduced the attending FCHS Faculty. Mr. Doug Haas class has a new 3-D printer and a few samples were passed around. Highlights of the Eclipse day were mentioned with everything going well. PSAT will send out a free pre-study plan to students who signed up. The SAT prep being done in Math and English classes is combined with their curriculum without losing the integrity of the curriculum. The curriculum committee met and had great discussions. A topic that was brought up was to find more ways to add more community service for students. Discussion is still ongoing if the community service should be volunteer or mandatory. The three new teachers are adjusting well. School Improvement Day held on Friday September 1 was full of many informational activities which included a presentation from Freeburg Chief of Police Mike Schutzenhofer about school violence and lockdown procedures. She mentioned the completion of mandatory training by the faculty and professional learning network availability. Also that day the Instructional coaches and teachers met. Leaders Network is now available free to all educators in Illinois. Homecoming went great. The extra curriculars are in full swing and a busy time of year. School is off to a good start. Superintendent s Report: Mr. Frerking a) Legislative Update: SB1947: Mr. Frerking presented the SB1947 and the impact on FCHS. The state is making payments. He will keep the Board updated as progress is known on the Evidence Based Funding Model. b) Lighting Project Update: Mr. Frerking said FCHS qualified for the IMEA grant. The bulbs were ordered with some of them arriving and rest on backorder. The replacement process will begin in the central hallway. c) Bathroom Hand Dryers Update: Mr. Frerking said thirteen Hi-Velocity bathroom hand dryers have been received and they are currently being installed in the restrooms. d) Heating and Air Conditioning Adjustments: Mr. Frerking updated the board on the adjustments that were made to the heating and cooling of the building and mentioned the issues that were found regarding the adjustments. e) Kitchen Management Update: Mr. Frerking said the first month of the kitchen management has gone well and mentioned the comparison to last year. He said feedback has been good and OPAA! is working through any problems that have come up. The broken steamer will not be replaced and will be reassessed at a later time. 2

3 f) Southwest Division Meeting: Mr. Frerking said the Southwest Division meeting will be held on October 4 in Columbia with recognition of Mr. Gauch, FCHSD77 Board member. Let Jane know if you will be attending. g) Freeburg Police Chief and Detective-School Safety: Mr. Frerking mentioned the School Safety presentation by Freeburg Police Chief and Detective given on Friday September 1, FCHS School Improvement Day and the suggested improvements that could be made for the safety of the students. He said he will get prices on the suggested improvements and present them to the board. Discussion followed. Closed Session The Employment, Compensation, and Benefits of Specific Employees of the District. Mr. Gauch presented the closed session topic of the employment, compensation, and benefits of specific employees of the District. Motion made by Mr. Reynolds to go to closed session. Mr. Moddrell seconded the motion. Roll Call: Mr. Reynolds, yea; Mr. Moddrell, yea; Mrs. Mueller, yea; Mr. Gauch, yea; Mrs. Staub, yea. All yeas, motion passed. 7:37 PM Board went into closed session in the library. 8:06 PM Motion made by Mrs. Staub to reconvene to regular session. Mrs. Mueller seconded the motion. All yeas, motion passed. There was no action from Closed Session. Old Business: a) School District Reorganization Update: Mr. Frerking updated the Board on the School District Reorganization meeting that took place on Friday September 15, 2017 with the District Superintendents and Dr. Osborne and Dr. Rosborg. He said the next meeting could take place in October. b) Basement Project Update: Mr. Frerking said it has been approved by the State Superintendent and he went over the basement project and timeline. No action needed. c)conduct Budget Hearing Regarding FY 2018 Budget: Mr. Frerking recommends the Board of Education adjourn the regular meeting and conduct a Budget Hearing for FY 2018 specific to the FY 2018 Budget included in the packet. Motion made by Mr. Reynolds to adjourn the BOE regular meeting and conduct a Budget Hearing for FY Mrs. Staub seconded the motion. All yeas, motion passed. Mr. Frerking asked for public comments on the FCHSD77 Budget. He said the included budget is unchanged since the First Reading in August and summarized some of the accounts. Discussion followed. Motion made by Mr. Moddrell to adjourn the Budget Hearing and reconvene to regular meeting. Mrs. Mueller seconded the motion. All yeas, motion passed. d) Approve Second Reading and Adopt FY 2018 Budget: Mr. Frerking recommends the BOE approve the 2 nd Reading and adopt the FY 2018 Budget for FCHSD77 as presented. Motion made by Mrs. Mueller to approve the 2 nd reading and adopt FCHSD77 FY18 Budget as presented. Mrs. Staub seconded the motion. Roll Call: Mr. Moddrell, yea; Mrs. Mueller, yea; Mr. Gauch, yea; Mrs. Staub, yea; Mr. Reynolds, yea. All yeas, motion passed. 3

4 e) 2007, 2011 Bond Issue Update: Mr. Frerking reminded the board that the 2007 and the 2011 bonds are due and said certain projects need to be discussed before moving forward with the bonds. Mr. Frerking presented enrollment projection numbers. Discussion followed. The consensus of the board is to move forward with the paperwork to call the 2007 bonds. f) Bond & Interest Fund Balance: Mr. Frerking went over the list of items that the Bond and Interest Fund Balance could be used for in the form of a Working Cash Bond Sale. Discussion followed. He recommends a resolution that states the items that the Working Cash Bond would be used on. g) Boiler/HVAC Update: Mr. Frerking went over the Boiler / HVAC Update. Mr. Frerking recommends to bring in a structural engineer to work on the option that were brought up in the Building and Grounds Committee meetings. Numbers will be brought to the October Board meeting. New Business a) Use of Building by Walkers for the School Year: Mr. Frerking said that it is annual business to open FCHS to walkers before the school day begins. An article will be placed in the Freeburg Tribune. Motion made by Mr. Moddrell to open FCHS from 6:00 AM to 7:30 AM for use by walkers. Mrs. Staub seconded the motion. All yeas, motion passed. b) Recognition of Parent Support Groups for the School Year: Mr. Frerking said it is annual business for the BOE to recognize the two parent groups that support FCHS Athletic and Music Programs; the MABC and the Music Boosters. Motion made by Mr. Reynolds to recognize the two parent groups; MABC and Music Boosters, that support FCHS Athletic and Music programs. Mrs. Mueller seconded the motion. All yeas, motion passed. c) Approve District Title 1 Plan: Mr. Frerking said FCHS must have a District Title 1 plan approved by the BOE and the ISBE. Motion made by Mr. Moddrell to approve the FCHS District Title 1 plan. Mrs. Staub seconded the motion. All yeas, motion passed. d) Illinois Municipal Retirement Fund (IMRF) Early Retirement Incentive (ERI) Program: Mr. Frerking said IMRF is used by non-certified employees. He recommends the Board pass a Resolution to open up the ERI for a one-year option, only once every five years. He said there is enough levied in IMRF fund. Documents were presented for the IMRF ERI program and FCHS eligible employees. Motion made by Mrs. Staub to pass the resolution to open the IMFR ERI at this time for a one-year option to eligible employees. Mr. Moddrell seconded the motion. Roll Call: Mrs. Mueller, yea; Mr. Gauch, yea; Mrs. Staub, yea; Mr. Reynolds, yea; Mr. Moddrell, yea. All yeas, motion passed. Board Correspondence: Mr. Frerking read a letter from Barb Borger regarding the positive change at FCHS she has noticed. Addenda items: There were none. Mr. Frerking presented the Closed Session topics related to the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal 4

5 counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. Collective negotiating matters between the District and it employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. The sale of or purchase of securities, investments, or investment contracts. Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed meeting minutes. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America. Motion made by Mrs. Mueller to go into closed session. Mr. Reynolds seconded the motion. Roll Call: Mr. Gauch, yea; Mrs. Staub, yea; Mr. Reynolds, yea; Mr. Moddrell, yea; Mrs. Mueller, yea. All yeas, motion passed. 8:48 P.M. The board went into closed session in the library. 9:16 P.M. Motion made by Mrs. Staub to reconvene to regular session. Mrs. Mueller seconded the motion. All yeas, motion passed. Mr. Frerking recommends the BOE approve to hire Spring Coaches as presented for the School year. Motion made by Mrs. Staub to hire Spring Coaches as presented for the School year. Mr. Moddrell seconded the motion. All yeas, motion passed. Mr. Frerking recommends the BOE approve the 2017 Volunteer Fall Coaches as presented: Football: Andy McCarty, Billy Menn, Ronnie Kaesberg. Soccer: Julie Klazynski. Cross Country: Morgan Mense. Volleyball: Aubrey Harris. Motion made by Mrs. Mueller to approve the 2017 Volunteer Fall Coaches as presented. Mr. Moddrell seconded the motion. All yeas, motion passed. Mr. Frerking recommends the BOE approve the Saturday Scholar stipend for the school year to be placed at $540, in line with other extra-curricular positions in the current CBA. Motion made by Mrs. Mueller to approve the Saturday Scholar stipend for the to be placed at $540, in line with other extra-curricular positions in the current CBA. Mrs. Staub seconded the motion. Roll Call: Mrs. Staub, yea; Mr. Reynolds, nay; Mr. Moddrell, yea; Mrs. Mueller, yea; Mr. Gauch, yea. Yeas (4); Nays (1). Motion passed. Mr. Moddrell moved to adjourn the meeting. Mr. Reynolds seconded the motion. All yeas, motion passed. 9:18 P.M. The meeting was adjourned. 5 President, Board of Education Secretary, Board of Education District 77 District 77