Geomatics Association of Nova Scotia Annual General Meeting, Glengarry Best Western, Truro May 31st

Transcription

1 Geomatics Association of Nova Scotia Annual General Meeting, 2011 Glengarry Best Western, Truro May 31st

2 Agenda 1. Call to Order AGM Minutes 3. President's Report 4. Treasurer's Report and Auditor's Report 5. Communication s Committee Report 6. Business Sector Committee Report 7. Education Committee Report 8. Membership Committee Report 9. Nominations Committee Report, Call for Nominations, & Elections 10. Incoming President s Address 11. Adjournment

3 President's Report 2010 AGM Focus on Communication: New website, E-newsletter, Explore social media (Facebook, Twitter, YouTube, etc) Focus on Events: Educational Series & Social Functions

4 President's Report -Website Launched in fall of 2010 Consolidates all GANS related information: Memberships List Events News Job Postings Finances Easy to use Admin backend Secure members area New content is being added all of the time E-newsletters / blasts

5 President's Report -Events Christmas Social (Garrison s) GeoBytes informal lunches in Halifax (perhaps expand to other locations) Come, Learn, Listen Bi-monthly educational series kicked in March Dr. Bob Maher was the special guest at the 1 st event and presented Macrowikinomics and Geomatics We have a video recording for the website Announcement later about the next Come, Learn, Listen More Event announcements later in the meeting

6 President's Report Staff! December 2, 2010 the Board of Directors hired an Executive Director David Keefe excepted the position (contract) assist with managing the organization s administrative affairs establish working relationships and trust within and across all sectors of the Nova Scotia geomatics community promote the interest of the membership and geomatics in the region Assist / coordinate geomatics events on behalf of the Association

7 President's Report More Communication / Transparency Minutes from the past 12 months are on the gans.ca website Including the 2010 GANS AGM This Board is very active volunteer board that meets once every month 1 st Thursday of every monthly from 9 a.m. 12 p.m. You can look for the minutes to be posted following the subsequent meeting

8 President's Report Governance & Committees 2010/ 2011 saw the development, expansion of GANS governance through committees: Communication s Committee (Chair: Paul Boudreau) Business Sector Committee (Chair: Bill Jones) Education Committee (Chair: James Boxall) Membership Committee (Registrar) All Committee s report to the Board All have their own Terms of Reference defined Role for the Executive Director ensuring coordination across governance model Looking for Volunteers!!

9 President's Report Engaging Members on Geomatics Policy We heard that members need to be engaged more, re: issues that are important to them. The Board responded with the following Motion at the February meeting: The Geomatics Association of Nova Scotia recognizes that the Association is the only body in the province that can independently reflect upon and have impact on geomatics policies of or relating to Nova Scotia. Followed up by a process for allowing members to submit issues & ideas to the board that can be shared with their peers Follow up with any Board member for more info

10 Treasurer's Report The Board would like to take this opportunity to recognize and sincerely thank Fred Hutchinson who stepped down as Treasurer of GANS in Fred has held this office for over 8 years and has invested a lot of his personal time to ensure the financial records of GANS were maintained in a professional manner. The financial records for fiscal 2010 have been reviewed and approved by Lynn Parks, CMA Assets for the Geomatics Association of Nova Scotia are $25, consisting of cash held in the TD Bank. This is down $2, from the previous year.

11 Treasurer's Report (cont d) 2010 Revenue was $6, from mainly membership dues and trailing revenue from Geomatics Atlantic held the previous year Expenses were $9, consisting mainly of the following: Event Expenses of $3, (Xmas social, Spring Into Geomatics sponsorship, Industry Meeting) Scholarships and & Grants disbursed of $1, Training expenses from Geomatics Atlantic of $2, Administration fees of $2, Net Income is a negative $3, given $6, in revenue and $9, in expenses. Financial statements are available to any GANS member upon request and will be available on the GANS website.

12 Education Committee Report The Board has established terms of reference Potential members have stepped forward An list for the committee has been created Outreach efforts to other educational activities associated with our sector have begun

13 Education Committee Report Development of training opportunities that will include and cross the normal GIS boundaries workshops and special sessions at geomatics Atlantic, along with members being able to go out to schools and the public to show case the sector. More efforts will be devoted to geography awareness week in November to address a serious decline in geography and geomatics in schools (which will have an impact on our sector). Review of educational activities from primary to post secondary graduation, and beyond to professional development.

14 Business Sector Committee Report Established the committee website page Purpose: Increase the capability and capacity of the geomatics private sector in Nova Scotia (address concerns, develop strategy for support, promote awareness of companies, promote products and services) Current interim chair -looking for a chair and active members (currently have Eric Melanson, Wayne Renaud, Bill Jones) Have developed a procedure to address submissions from the GANS Membership Currently have a submission from membership that we have started to address

15 Membership Committee Report Currently 177 members 12 Corporate Sponsors 35 members part of Corporate Sponsor 141 Individual members 1 Student

16 Membership Committee Report Breakdown by Sector (approx): Business: 28% Academic: 18% Public: 54% A few outstanding invoices remain Automatic invoicing on January 1, 2012!

17 Communications Committee Report General contact: Website: Monthly electronic update: become a member of GANS RSS News feed: Twitter: follow GANSOrg or search hashtag: #GANSOrg

18 Communications Committee Report Facebook: Association-of-Nova-Scotia-GANS/ Member directory: Board contact: Communications contact:

19 Communications Committee Report

20 Communications Committee Report

21 Communications Committee Report

22 Nominating Committee Report Current Board of Directors Proposed Board of Directors Parameters Election

23 Current Board of Directors Board of Directors Position Member Term Ending Past President Bruce Hicks 2011 President Colin MacDonald 2011 Vice President William Jones 2011 Secretary Jeff McKenna 2012 Treasurer Eric Melanson 2011 Director Doug Foster 2011 Director Wayne Renaud 2011 Director Pierre Gareau 2011 Director Paul Boudreau 2012

24 Parameters Nine Directors (20) Vice President becomes President (23) Secretary & Treasurer are elected by the (32) Board (32) Any member eligible to be elected (21)

25 Proposed Board of Directors Proposed Board of Directors Position Member Term ending President (vacant) Bill Jones 2012 Vice President proposed Jeff McKenna 2012 Past President - Colin MacDonald 2012 Director Paul Boudreau 2012 Director vacant nominated Eric Melanson 2013 Director vacant nominated Wayne Renaud 2013 Director vacant nominated David MacLean 2013 Director vacant nominated Laura Beazley 2013 Director vacant nominated David Derby 2013

26 Election President Bill Jones Vice President Nominated for Director: Eric Melanson Wayne Renaud David MacLean Laura Beazley Call for Nominations

27 New President s Address Geomatics Atlantic - NF Oct 5-7th 2011 GANS will be hosting a 1 day conference in the fall Log into website for details and we will be sending out blasts Come, Learn, Listen announcement -(June 28) 2pm- 4:40pm) June 28, 2pm-4:40pm) at the Keshen Goodman Library 330 Lacewood Drive, Trevor Robar, Landmark Geographic Solutions Inc.

28 New President s Address Hosting a Golf Tournament in July Currently working towards PayPal on GANS website GANS survey Student membership Geomatics Atlantic 2012 (25th Anniversary) Urge Participation in GANS committees - Business Sector, Communications, Education

29 New President s Address 2011 Board of Directors: Returning: Paul Boudreau, Jeff McKenna (Secretary), Eric Melanson (Treasurer), Wayne Renaud, Colin MacDonald (Past president), Bill Jones (President), New: Laura Beazley (NSGC), and Dave MacLean (COGS)

30 Adjourned!