STANHOPE PUBLIC SCHOOLS REGULAR MEETING MINUTES March 16, :00 p.m.

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1 STANHOPE PUBLIC SCHOOLS REGULAR MEETING MINUTES March 16, :00 p.m. FLAG SALUTE The Regular Meeting of the Stanhope Board of Education was called to order on March 16, 2011 at 7:00 p.m. in the Media Center at the Valley Road School, 24 Valley Road, Stanhope, New Jersey Board Members present included: Michael Bender, Gil Moscatello, Michael Stiner, Michael Stricchiola, Bill Sturdevant, Gina Thomas and Gene Wronko. Also attending was Dennis Fyffe, Interim Chief School Administrator and Nadia Inskeep, Assistant Principal. Lorraine Snyder, Business Administrator/Board Secretary was absent. Mrs. Inskeep acted as Board Secretary Pro-Tem in the absence of Ms. Snyder. There were 5 faculty members present, including Dr. Maria Cleary, and 10 community members present. SUNSHINE LAW STATEMENT N.J.S.A. 10:4-8d; N.J.S.A. 10:4-10a This is to advise the general public and to instruct that it be recorded in the Minutes that in compliance with Chapter 231 of the Public Laws of 1975, entitled the Open Public Meetings Act Stanhope Board of Education located at 24 Valley Road, Stanhope, New Jersey, has caused this notice to be posted at the Office of Stanhope Board of Education, mailed to the New Jersey Herald, The Township Journal, the Municipal Clerk of the Borough of Stanhope, Stanhope Post Office, and posted at the Valley Road School, setting forth the time, date, and location of this meeting. MISSION STATEMENT The Stanhope School District will provide a diverse and challenging educational environment that encourages individual initiatives, fosters success through teamwork, promotes accountability, and demonstrates a passion for education excellence. The Stanhope School District is committed to the development of our Students and Staff, so that individual aspirations can be achieved throughout their lifetime. ADMINISTRATIVE ACTION ITEM A motion was presented by Gene Wronko, and seconded by Gil Moscatello, to approve the following motion: 1. Motion to appoint Nadia Inskeep as the Board Secretary Pro- Tem. Roll Call: All in favor roll call vote of all board members present. CHIEF SCHOOL ADMINISTRATOR S REPORT Mr. Dennis Fyffe 1. Mayor s book club. SCHOOL BUSINESS ADMINISTRATOR S REPORT Dennis Fyffe 1. March 28, 2011 is the date for the public input on the budget proposal. BOARD PRESIDENT S REPORT Mrs. Gina Thomas 1. Appointment of new CSA 2. Thanked Dr. Cleary for attending the meeting

2 PUBLIC SESSION #1 AGENDA ITEMS Policy #9030 Each statement made by a participant shall be limited to five (5) minutes duration, during times when and audience of ten (10) or more residents exist. Bill Thorton, Community Member Asked if we could discuss the budget. Mr. Fyffe answered that there were no major cuts or eliminations. TRAVEL/WORKSHOP REPORTS 1. Milanda Marshall (attachment #1) 2. Sue Davis (attachment #2) 3. Sara O Neill (attachment #3) POLICY/BYLAWS/ADMINISTRATIVE 1. Motion to approve the first reading of the following policy revisions: Finance: Budget Preparation Finance: Financial Reports Administration: Superintendent s Duties 2. Motion to approve the first reading of the following regulation revisions: Finance: Budget Preparation EDUCATION AGENDA ACTION ITEMS A motion was presented by Bill Sturdevant, and seconded by Michael Stiner, to approve the following: 1. Upon the recommendation of the Chief School Administrator, motion to approve revised curricula for Science, Mathematics and Technology Education. 2. Motion to approve the REVISED Professional Development request as per attached. (attachment #14) Roll Call: All in favor roll call vote of all board members present. PERSONNEL AGENDA ACTION ITEMS A motion was presented by Michael Stiner, and seconded by Gil Moscatello, to approve the following: 1. Motion to rescind the March 1, 2011 appointment of Edward Aguiles. 2. Motion to appoint Dr. Maria Cleary as Chief School Administrator, effective July 1, 2011, and any other mutually arranged per diem work agreed upon prior to July 1, 2011, and subject to attorney review and consideration of other matters pertinent to the contract. 3. Upon recommendation of the Chief School Administrator, motion to approve the following hours of school operation during the period of June 21, 2011 to August 31, 2011 for all summer staff, with the exception of the Child Study Team. Summer 2

3 staff will work Monday through Thursday from 7:15 a.m. to 3:45 p.m. with a half hour for lunch. 4. Upon recommendation from the Chief School Administrator, motion to approve Megan Jaust as a Home-Bound Instructor at the rate of $35.00 per hour for up to 10 hours per week for student Roll Call: All in favor roll call vote of all board members present. BUSINESS/FACILITIES AGENDA ACTION ITEMS A motion was presented by Bill Sturdevant, and seconded by, Michael Bender, to approve the following: 1. Motion to approve the use of facilities as per attached. (attachment #4) 2. Motion to approve the bills list for February 19, 2011 through February 28, 2011 in the amount of $161, (attachment #5) 3. Motion to approve the February 1, 2011 through February 28, 2011 bills list for the Cafeteria Account in the amount of $19, (attachment #6) 4. Motion to approve the February 1, 2011 through February 28, 2011 bills list for the Activity Account in the amount of $ (attachment #7) 5. Motion to approve the February 1, 2011 through February 28, 2011 bills list for the Eighth Grade Account in the amount of $ (attachment #8) 6. Motion to approve the Treasurer s Report for the month of January (attachment #9) 7. Motion to approve the line item appropriation transfers for the month of January 2011 as recommended by the Superintendent and School Business Administrator. (attachment #10) 8. Motion to approve the Board Secretary Report for the month of January (attachment #11) Pursuant to N.J.A.C. 6A:23A-16.10(c) 3 that as of January 2011 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A: (a). Pursuant to N.J.A.C. 6A: (c) 4, the Stanhope Board of Education, after review of the Board Secretary s and Treasurer s monthly financial reports certify that as of January 31, 2011 and upon consultation with the appropriate district officials, to the best of our knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6A: and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal yea. 9. Motion to approve the Joint Resolution for participation of transportation services between Stanhope Board of Education and Sussex County Regional Cooperative effective July 1, 2011 through June 30,

4 10. Motion to approve district professional development travel and expense reimbursement for Lorraine Snyder to attend the New Jersey Association of School Business Officials annual conference in Atlantic City, New Jersey, June 1, 2 and 3, 2011, in accordance with Stanhope Board of Education Travel Expense Policy #6471 and Regulation A-5 in the amount of $ Motion to approve the State of New Jersey National School Lunch Program audit and approve the corrective action plan as per attached. (attachment #12) 12. Motion to approve $1, in Title II funds for substitutes used for Curriculum Development during the month of January Substitute Name Curriculum Development Subject Teacher Coverage Date Daily Rate DaGrosa, Paula Technology Macones 1/6/2011 $75.00 DaGrosa, Paula Science Pipher 1/10/2011 $75.00 DaGrosa, Paula Science Pipher 1/31/2011 $75.00 Graham, Maureen Science Jaust 1/26/2011 $70.00 Graham, Maureen Science Curran 1/31/2011 $70.00 Green, Richard Technology Fehir 1/6/2011 $75.00 Hergert, Diane Technology O Neill 1/6/2011 $75.00 Hergert, Diane Science Jaust 1/10/2011 $75.00 Hergert, Diane Science Morrison 1/26/2011 $75.00 Park, Helene Science Curran 1/26/2011 $75.00 Park, Helene Science Jaust 1/31/2011 $75.00 Spooner, Margaret Science Morrison 1/10/2011 $75.00 Spooner, Margaret Science Pipher 1/26/2011 $75.00 Spooner, Margaret Science Morrison 1/31/2011 $75.00 Stone, Michelle Technology Russo 1/6/2011 $70.00 Stone, Michelle Science Kurz 1/10/2011 $70.00 Stone, Michelle Science Kurz 1/26/2011 $70.00 Stone, Michelle Science Kurz 1/31/2011 $70.00 Sweeney, Colleen Science Curran 1/10/2011 $ Motion to approve $ in Title II funds for substitutes used for Curriculum Development during the month of February Substitute Name Curriculum Development Subject Teacher Coverage Date Daily Rate Graham, Maureen Science Morrison 2/7/2011 $75.00 Green, Richard Science Jaust 2/28/2011 $75.00 Park, Helene Science Curran 2/7/2011 $75.00 Park, Helene Science Curran 2/28/2011 $75.00 Schmeidhauser, Science Jaust 2/7/2011 $75.00 Grace Spooner, Margaret Science Pipher 2/7/2011 $75.00 Spooner, Margaret Science Pipher 2/28/2011 $75.00 Stone, Michelle Science Kurz 2/7/2011 $75.00 NEW BUSINESS Discussion of Preschool enrollment (attachment #13) 1. Non-refundable $50.00 registration fee. Registration fee will go towards 1 st month s tuition. 4

5 If program is oversubscribed and the subscriber is turned away then the $50.00 registration fee will be returned. 2. If oversubscribed, first served or lottery? First come, first serve for Stanhope residents. OLD BUSINESS Mrs. Thomas discussed new policies. Mr. Fyffe mentioned that financial policies have been priority. The new CSA will focus on personnel. Mr. Moscatello asked about hyperlink to policies. PUBLIC SESSION #2 NON AGENDA ITEMS Policy #9030 Each statement made by a participant shall be limited to five (5) minutes duration, during times when and audience of ten (10) or more residents exist. Jennifer Russell, Community Member Mentioned that the Honeywell Instant Alert is great. Concerned about other announcements. Mrs. Thomas stated that the board s goal is to communicate more with the community. Suggestion was made to have communication sent out during the evening hours so it does not raise concern. Mr. Moscatello mentioned that on each person s profile, they can determine which alerts to receive. Requested a letter to mailed home to parents to explain preferences and how the board plans to use the system. Kelly Herman, Community Member Asked about a Mrs. Jaust s Homebound Instruction. Daphne Scalita, Community Member Questioned Spanish Curriculum Mr. Fyffe answered that it has to be addressed with the new CSA. Colleen Clawsen, Community Member Parking concerns and police behavior. Mr. Fyffe will issue a reminder letter to parents as parking changes are made. ADJOURNMENT A motion was presented by Michael Stiner, and seconded by Michael Bender, that the Stanhope Board of Education adjourns the meeting at 6:35 p.m. Voice Vote: 5

6 All in favor voice vote of all board members present. Respectfully submitted: Nadia Inskeep Board Secretary/Pro-Tem Approved 6