AGENDA FOR REGULAR BUSINESS MEETING. March 15, 2010

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1 WYCKOFF BOARD OF EDUCATION WYCKOFF, NEW JERSEY March 11, 2010 This is a formal notification that the Regular Business Meeting of the Board of Education of the Township of Wyckoff, County of Bergen, New Jersey, will be held on Monday, March 15, 2010, 7:00 P.M., at Eisenhower Middle School, 344 Calvin Court, Wyckoff, New Jersey. Alan C. Reiffe, CPA Board Secretary AGENDA FOR REGULAR BUSINESS MEETING FORMAL ACTION WILL BE TAKEN AT THIS MEETING I. Call meeting to order at 7:00 P.M. and roll call Presiding officer s announcement regarding notification of this meeting to the public Recognition of visitors Flag salute Presentations 1. Budget Update Daniel Moynihan, President II. ORAL COMMUNICATION ON AGENDA ITEMS - THIRTY MINUTES When recognized by the President, please state your name and address prior to commenting on an agenda item. All meetings at which the Board transacts official business must be public (18A:10-6). As stated in Board Policy: Meetings of the Board are conducted for the purpose of carrying on the business of the schools and, therefore, are not public meetings, but meetings held in public. Therefore, once oral communication is closed by the President, no other questions or comments will be permitted until the Oral Communication portion at the end of the agenda. At that time, questions do not have to be confined to agenda items.

2 Regular Business Meeting III. ACTION ITEMS The following items are considered non-controversial with the Board and will, therefore, be voted as one motion. If any board members wish to have an item voted on separately, it will be removed from the Consent Agenda. Once the consent motion has been introduced and seconded, board members may discuss any items on the Consent Agenda. A. Motion to approve the following Routine Matters: 1. Minutes as follows: February 8, 2010 Regular Business Meeting 2. Bill lists as follows: 2/15/2010 Payroll Net Payroll Wire Transfer $ 615, /15/2010 Payroll Pay Agency Wire Transfer 375, /15/2010 Payroll FICA Wire Transfer 76, /28/2010 Payroll Net Payroll Wire Transfer 564, /28/2010 Payroll Pay Agency Wire Transfer 363, /28/2010 Payroll FICA Wire Transfer 71, /1/2010 Debt Service Payment Wire Transfer 1,229, /15/2010 Bills List ,186, /15/2010 Payroll Net Payroll Wire Transfer 604, /15/2010 Payroll Pay Agency Wire Transfer 373, /15/2010 Payroll FICA Wire Transfer 75, /17/2010 Health Benefits Wire Transfer 206, Transfer Schedule BE IT RESOLVED to approve the budgetary transfers as per the attached. 4. The Report of the Treasurer of School Moneys for the month ending January 31, The Report of the Board Secretary for the month ending January 31, The Board of Education acknowledges and accepts the certification from the School Business Administrator/Board Secretary that as of January 31, 2010 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A: (a). 2

3 Regular Business Meeting BE IT RESOLVED that the Wyckoff Board of Education acknowledges that it receives and accepts the reports of the School Business Administrator/Board Secretary and Treasurer for the month ending January 31, 2010 and certifies that the reports indicate that no major account or fund is over expended in violation of N.J.A.C. 6A: (a) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 6. Gifts as follows: To: Eisenhower Middle School Donation/Dollar Amount From: NAMM SchoolJam USA Gift Card for winning 2 nd place in competition $ To: Washington School Donation/Dollar Amount From: Washington School PTO Workstation/Chair pockets $ Area Rugs Cozy Corner Seating TV Die Cuts 1, Headsets Music Area Rugs Art Cabinets 1, Document Camera Smartboard & Projector 1, Books Battle of the Books DVD Players Counselor s Library Brazilian Music Assembly 1, Dry Erase Board Books Update Media Center Collection 1, Audio Enhancement System 1, Class Supplies 2, Art Supplies Project Impact Opera Assembly 1, Total $ 19, To: Coolidge School Donation/Dollar Amount From: Coolidge PTO Art Room Stereo $ Teacher Select 2, Refreshments for Coffee with Principal Books for Principal s Picks in Media Center Project Impact Artist in Residence Program 4, Total $ 7,

4 Regular Business Meeting B. Old Business C. Roll call vote to approve the following New Business items: 1. The Superintendent s recommendation in regard to personnel matters: a. To approve the resignation for retirement purposes of Arlene Tancorra, Grade 3 Teacher, Coolidge School, effective June 30, b. To approve the appointment of Maria Zieja, from Special Education Aide, LLD2 Classroom, Sicomac School to Grade 3 Leave Replacement Teacher, Sicomac School, B.A. Step 1, $45,855 with an approximate effective date of April 19, 2010 through June 30, c. To approve the emergent appointment of Matthew Krupka, Grade 3 Leave Replacement Teacher, Lincoln School, B.A. Step 1, $45,855 with an approximate effective date of April 19, 2010 through June 30, 2010 pending clearance of requirement documents. d. To approve the emergent appointment of F. Raymond Mohamed, Part Time HVAC Mechanic, $23 per hour, 5 hours per day, effective date pending clearance of required documents through June 30, e. To approve the parental leave of absence for Lauren McCarthy, Resource Room Teacher, Washington School, effective June 14, 2010 through June 30, f. To approve the parental leave extension for Julie Flippen, Grade 4, Sicomac School, for the school year. g. To approve the Substitute List as per attached. h. To authorize the Superintendent to emergent hire personnel between March 16, 2010 and April 1, 2010, upon advising a majority of the Personnel Committee retroactive approval to be confirmed at the April 1, 2010 Regular Board of Education Meeting. 2. To approve the following special education contracts and/or services: a. To approve the contract with the Oradell Board of Education for Student # to attend Park Academy for the remainder of the school year at a total cost of $15, as per attached. b. To approve the contract with the Ridgewood Public Schools for additional OT and PT services for Student # in the amount of $3, as per attached. 4

5 Regular Business Meeting 3. To approve in accordance with Board Policies #0147, #3440 and #4440, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent as per the attached. 4. To approve the reading/adoption of the attached Wyckoff Township Board of Education Policies and Regulations. NONE 5. To accept the resignation of Wyckoff Board of Education Trustee, Carl Anello, effective immediately. 6. To authorize the Board Secretary to post notices of the two Board Trustee vacancies advising the public to submit letters of interest to be submitted by April 1, 2010 no later than 5:00 pm to the Board of Education Office, 241 Morse Avenue, Wyckoff, New Jersey. 7. To authorize the Business Administrator to scrap the Cafeteria s 20 year old yogurt machine. 8. To accept the $50 donation from Atlantic Stewardship Bank as per the attached. 9. To acknowledge the bid of R.D. Architectural Products in the amount of $282,000 plus alternate #1 in the amount of $48,800 for a total contract price of $330,800 as being the lowest responsive bidder for the Window Replacement at Lincoln and Washington Schools as per the attached, and direct the Business Administrator to enter into a contract with R.D. Architectural Products. 10. BE IT RESOLVED to tentatively adopt the School District Budget for submission to the Bergen Executive County Superintendent of Schools as follows: Budget Local Tax Levy General Fund $ 34,038,236 $ 31,366,854 Special Revenue Fund 743, Debt Service Fund 1,811,718 1,811,718 Total Base Budget $ 36,593,029 $ 33,178,572 BE IT FURTHER RESOLVED to apply for a $ 428,647 Automatic Cap Adjustment to the base tax levy for an increase in Health Care Costs, and 5

6 Regular Business Meeting BE IT FURTHER RESOLVED to authorize the Business Administrator to make any necessary budget adjustments upon the receipt of the State Aid revenue funding notice for the district. 11. To approve the amended Student School Calendar and Teacher School Calendar with Monday, June 28, 2010 (make-up for inclement weather day) as the last day of school as per attached. 12. To approve the revised Stipend Salary Rate Schedule for the school year as per attached. 13. To approve the revised Revised Hourly and Daily Rate Schedule as per attached. 14. To approve the non-participation in the Special Education Medicaid Initiative Program (SEMI) in accordance with N.J.A.C. 6A:23 a-5.3 (b)1, based on the district s demonstration that participation in SEMI would not prove a cost benefit to the district. 15. To approve the Service Plus Agreement with Extel Communications, Inc at the rate of $ per hour, not to exceed 25 hours for service to the Extel Telephone System, as per attached. 16. Resolution: To approve acceptance of Additional Funding for services under Chapter 192/193 Program Initial Award Additional Funding Prior Additional Funding Total Award 2009/2010 Compensatory Education $ 97,889 $ 30,710 $ 128,599 ESL $ 6,851 $ 6,851 Transportation $ 11,819 $ 11,819 Initial E & C $ 30,689 $ 30,689 Annual E & C $ 8,061 $ 2,198 $ 10,259 Corrective $ 19,728 $ 1,345 $ 5,380 $ 26,453 Speech Supplemental Instruction $ 33,450 $ 33,450 Totals $ 208,487 $ 1,345 $ 38,288 $ 248, To approve the implementation of a Transitional Kindergarten Class beginning in the school year as per attached. 6

7 Regular Business Meeting 18. To approve the implementation of a World Music Course beginning in the school year as per attached. 19. To approve the implementation of additional cycle courses for Grade 8 students beginning in the school year as per attached. 20. To approve the implementation of Remedial Summer Courses beginning in the summer of 2010 as per attached. 21. To approve the piloting of Learning.com Technology Literacy Assessment as per attached. 22. To acknowledge Alan C. Reiffe as the Qualified Purchasing Agent for the Wyckoff School District as stated on the attached letter from the State of New Jersey, dated August 26, 2002, and further approved at the Regular Business Meeting held on September 8, To approve the change in time for the Budget Hearing from 7:00 PM to 8:00 PM, April 1, 2010, Eisenhower Middle School, 344 Calvin Court, Wyckoff, New Jersey IV. NON-ACTION ITEMS A. Letters and Communications from Non-school Sources Mr. Daniel Moynihan B. Reports and Information from Superintendent and Staff 1. Curriculum and Instruction Ms. Michele Pillari 2. Superintendent s Report Dr. Janet Razze a. Suspensions 3. Enrollment Report Dr. Janet Razze 4. Buildings, Grounds and Transportation Report Mr. Ray Hovey for the month of February 2010 C. Board Committee Reports Policy/Communications/Legislation Education Finance/Facilities Personnel/Negotiations 7

8 Regular Business Meeting D. Information and Questions from Board Members E. Oral Communication from Public V. ADVANCE PLANNING A. Future Meeting Dates: Budget Hearing: Thursday, April 1, 2010, 8:00 P.M., Eisenhower Middle School, 344 Calvin Court, Wyckoff, New Jersey VI. ADJOURNMENT 8

9 Regular Business Meeting ITEM III.C.3 To approve in accordance with Board Policies #0147, #3440 and #4440, reimbursement for travel and related expenses as per attached, where such travel and related expenses have been previously reviewed by the building principal/supervisor, and the chief school administrator has determined that such travel and related expenses promotes the delivery of instruction or furthers the efficient operation of the school district and is fiscally prudent. Employee Name Conference Name Date(s) of Expenses Meeting Susan Yadoff Health Access 101 The Road to Health Care 3/25/10 Travel Katherine Howard TESOL Conference 3/25/10 & 3/26/10 Travel, Registration Fees, Accommodations Richard Kuder Loris Chen Building Common Assessments Workshop Japan-U.S. Teacher Exchange Program for ESD San Francisco, California Tokyo, Japan 4/8/10 4/10/10 Travel, Registration Fees, Accommodations 5/3/10 5/5/10 6/21/10 7/4/10 Paid by Japan Fulbright Memorial Fund (pending acceptance of grant) Lauren Borelli Anxiety Disorders 5/25/10 Registration Fees 9

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