BOARD OF GOVERNORS. It was moved by Bill Mahon, seconded by Louise Arsenault, and carried. THAT the Board approved the agenda, as presented.

Transcription

1 BOARD OF GOVERNORS 388 th REGULAR BOARD MEETING JUNE 13, :00 PM AME-606 Present: By Invitation: Guylaine Audet, Chair John Halpin, Director General Louise Arsenault Gordon Brown David Chisholm Pamala Cripton Gwyneth Edwards Ray Fourneaux Jonathan Hackett Ian Hadida Bill Mahon Line Roussin Sean Smith Dalia Toledano Paula Wood-Adams Anna Woodrow Stavroula Makris, Secretary General & Recording Secretary Caroline Charbonneau, Director of Finance & Legal Affairs Michael Johnston, Director of Facilities Management & IT Manon Lamarche, Coordinator of Finance/Comptroller Dennis Waide, Director of Student Services Regrets: Sabine Biasi Roberta Silerova Omar Galal APPROVAL OF AGENDA It was moved by Bill Mahon, seconded by Louise Arsenault, and carried THAT the Board approved the agenda, as presented MINUTES 387 th BOARD MEETING It was moved by Paula Wood-Adams, seconded by Dalia Toledano, and carried THAT the minutes of the 387 th Board meeting be approved as presented. 13

2 BUSINESS ARISING FROM THE 387 th BOARD MEETING Other than the Board agenda items for this meeting, there was nothing additional to report NETWORK NEWS The Director General explained the steps that the College is currently taking in connection with the sexual violence legislation that was recently passed by the provincial government. It is anticipated that two separate policies will be brought to the Board of Governors in the Fall for approval. The Academic Dean provided the members with an update of the Ministry s Science Program revision. The Ministry has extended the consultation period until the end of summer; however, the Fédération des cégeps is requesting that the consultation period be further extended to allow for input and feedback from universities REPORT FROM THE EXECUTIVE COMMITTEE Further to a request made by a Board member, a discussion was had on item 09 contained in the Executive Committee s report dealing with labour relations and the payment of non-permanent teachers and union release a CAPITAL BUDGET AMENDMENT TO RESOLUTION WHEREAS at its June 13, 2017 meeting, the Board of Governors passed Resolution setting the College s capital budget as provisional at $5,344,900 for the fiscal year; WHEREAS the College was notified that the capital budget for the fiscal year is set at $5,676,900, an increase of $332,000; It was moved by Ray Fourneaux, seconded by Paula Wood-Adams, and carried THAT the Board of Governors amend Resolution to reflect the authorized new capital budget as $5,676,900 for the fiscal year CAPITAL BUDGET PROVISIONAL At its meeting earlier today, the Audit Committee recommended that the Board of Governors approve the provisional Capital Budget of $5,676,900 for the fiscal year. 14

3 It was moved by Bill Mahon, seconded by Ian Hadida, and carried THAT the Board of Governors approve a provisional Capital Budget of $5,676,900 for the fiscal year OPERATIONAL BUDGET At its meeting earlier today, the Audit Committee recommended that the Board of Governors approve the Operational Budget for the fiscal year, as prepared by the administration. It was moved by Jonathan Hackett, seconded by Line Roussin, and carried THAT the Board of Governors approve the Operational Budget for the fiscal year, as prepared by the administration DÉCLARATION DU DIRIGEANT DE L ORGANISME LOI SUR LES CONTRATS DES ORGANISMES PUBLICS The Director General reviewed the report identifying publicly tendered projects where his authorization was required. Such report provided information on contracts with additional expenditures exceeding 10% of the initial amount of the contract SERVICE LEVEL AGREEMENT (SLA) BETWEEN THE ROYAL INSTITUTION FOR THE ADVANCEMENT OF LEARNING/MCGILL UNIVERSITY ( McGill ) AND JOHN ABBOTT COLLEGE The Director of Facilities Management & IT presented the main terms and conditions of the proposed agreement with McGill. WHEREAS McGill and John Abbott College are parties to a Service Level Agreement which initially terminated on June 30, 2017 but was extended by the parties to June 30, 2018; WHEREAS McGill and John Abbott College have agreed to enter into a new Service Level Agreement for a term of five (5) years, starting on July 1, 2018 and ending on June 30, 2023 (the new Service Level Agreement ); It was moved by Ray Fourneaux, seconded by Anna Woodrow, and carried THAT the new Service Level Agreement be and is hereby approved; and 15

4 THAT the Director General of the College be and is hereby authorized, for and on behalf of the College, to sign the new Service Level Agreement and to do all things and sign any and all documents necessary or desirable to give effect to the foregoing IT REPORTING The Director of Facilities Management & IT explained the IT reports which were also previously reviewed by the members of the Board s IT & Facilities Committee. WHEREAS pursuant to An Act respecting the governance and management of the information resources of public bodies and government enterprises, CQLR, c. G-1.03 (the Act ), general and vocational colleges must establish, among others: (i) a three-year plan of activities, also referred to by the Minister of Education as PTPARI (PLAN TRIENNAL DES PROJETS ET DES ACTIVITÉS PRÉVUS EN RESSOURCES INFORMATIONNELLES) (the PTPARI ); (ii) a spending program detailing the use of the moneys that will be spent on such projects and activities during the fiscal year, also referred to by the Minister of Education as PARI (PROGRAMMATION ANNUELLE EN RESSOURCES INFORMATIONNELLES) (the PARI ); and (iii) an annual report of spending, also referred to by the Minister of Education as BARRI (BILAN ANNUEL DES RÉALISATIONS EN RESSOURCES INFORMATIONNELLES) (the BARRI ); WHEREAS pursuant to the Act, the PTPARI, the PARI and the BARRI must be authorized and approved by the board of directors of a college; It was moved by Paula Wood-Adams, seconded by Louise Arsenault, and carried THAT the Board of Governors authorize and approve the PTPARI, the PARI and the BARRI, as amended a REVISED PROGRAM INTERNET PROGRAMMING AND DEVELOPMENT A.E.C. LEA.BN WHEREAS John Abbott College is authorized by the Ministry of Education to offer the Internet Programming and Development A.E.C. LEA.BN; WHEREAS Continuing Education has revised the program as a result of feedback from students, work-term placement supervisors, trends in the job market and teachers who have taught in the program. The total number of hours of the program remains unchanged; 16

5 WHEREAS the College s Academic Council was consulted and recommended that the Internet Programming and Development A.E.C. LEA.BN revised program be forwarded to the Board of Governors for approval; It was moved by Paula Wood-Adams, seconded by Pamala Cripton, and carried THAT the Board of Governors approve the revised program for Internet Programming and Development A.E.C. LEA.BN as presented; and THAT John Abbott College implement the revised program REPORT FROM THE ACADEMIC DEAN EVALUATION COMMITTEE The Chair of the Board declared that the committee report on the evaluation of the Academic Dean and any discussion thereon be held in camera. It was moved by Gwyneth Edwards, seconded by Jonathan Hackett, and carried THAT the Board accept the committee report on the evaluation of the Academic Dean. The Chair of the Board declared that the Board exit from the in camera session and continue regular business REPORT FROM THE DIRECTOR GENERAL EVALUATION COMMITTEE The Chair of the Board declared that the committee report on the evaluation of the Director General and any discussion thereon be held in camera. It was moved by Bill Mahon, seconded by Anna Woodrow, and carried THAT the Board accept the committee report on the evaluation of the Director General. The Chair of the Board declared that the Board exit from the in camera session and continue regular business BOARD OF GOVERNORS MEETING DATES

6 WHEREAS pursuant to Article of By-law 1 Concerning the General Administration of the College, regular meetings of the Board shall be held on the dates and at the times set at the last regular meeting of each fiscal year; the Board shall meet at least four (4) times per fiscal year; It was moved by Ray Fourneaux, seconded by Louise Arsenault, and carried THAT the Board set the regular meetings of the Board of Governors of John Abbott College for the academic year to start at 7:00 p.m. on the following days: September 25, 2018 October 30, 2018 November 27, 2018 February 5, 2019 March 26, 2019 May 7, 2019 June 12, 2019 (Wednesday) It is anticipated that an additional meeting of the members of the Board of Governors will be scheduled in the beginning of October (possibly October 2, 2018) for a meting with representatives of the CEEC in connection with their audit of the College s Self-Evaluation Report on the Effectiveness of its Quality Assurance System. Further details will be provided when the date is formally set APPOINTMENT OF CHAIRPERSON OF THE BOARD It was moved by Anna Woodrow, seconded by Paula Wood-Adams, and carried THAT Guylaine Audet be appointed Chairperson of the Board of Governors for the academic year APPOINTMENT OF VICE-CHAIRPERSON OF THE BOARD It was moved by Ray Fourneaux, seconded by Paula Wood-Adams, and carried 18

7 THAT Gwyneth Edwards be appointed Vice-Chairperson of the Board of Governors for the academic year APPOINTMENT OF EXECUTIVE COMMITTEE It was moved by Bill Mahon, seconded by Paula Wood-Adams, and carried THAT the Executive Committee be composed of: The Director General, John Halpin, who will chair the Committee Guylaine Audet, Chairperson of the Board Gwyneth Edwards, Vice-Chairperson of the Board Gordon Brown, Academic Dean Roberta Silerova, Faculty Member One student member to be appointed by the Board after student elections ACADEMIC COUNCIL COMPOSITION It was moved by Louise Arsenault, seconded by Anna Woodrow, and carried THAT, in conformity to Article of By-Law 5 Concerning the Academic Council, the Academic Administrators identified below be appointed members of the Academic Council for the academic year: Members Replacement BERGHELLO Teresa Dean of Science & Social Science ROUSSEAU Kim BROWN Douglas Dean of Technologies HAUGHEY Roger Dean of Arts & General Education STRATEGIC PLAN REVISION WHEREAS the General and Vocational Colleges Act requires that the board of each college establish a strategic plan covering a period of several years and that it be reviewed annually and updated if necessary; WHEREAS the College s Strategic Plan was approved by the Board of Governors on June 9, 2015 and, pursuant to a recent review and consultation, an updated 19

8 version including an additional orientation 11 has been proposed (the Revised College Strategic Plan ); It was moved by Gwyneth Edwards, seconded by Line Roussin, and carried THAT the Board of Governors approve the Revised College Strategic Plan , as presented PROPOSAL FOR VAUDREUIL-DORION CENTRE D ÉTUDES COLLÉGIALES WHEREAS John Abbott College has been developing a proposal for a joint Centre d études collégiales at Vaudreuil-Dorion, in partnership with Cégep Gérald-Godin and Collège de Valleyfield; WHEREAS the Board of Governors was presented with the most recent version of the proposal, explaining the context and preliminary plans for programs to be offered in the Regular Day Sector; WHEREAS at its meeting of June 1, 2018, Academic Council passed a motion supporting the proposal; It was moved by Sean Smith, seconded by Louise Arsenault, and carried THAT the Board of Governors support the proposal to the Ministry of a joint Centre d'études collégiales at Vaudreuil-Dorion, in partnership with Cégep Gérald-Godin and Collège de Valleyfield STUDENT DIPLOMA REQUESTS It was moved by Gordon Brown, seconded by Anna Woodrow, and carried THAT the Board approve for forwarding to Québec, the names of 2 students for a Diplôme d'études collégiales (D.E.C.) and the names of 20 students for an Attestation d études collégiales (A.E.C.) as supplied by the Registrar s office on May 23, 2018, 2018, and certified by the Dean of Academic Systems as having successfully completed the appropriate requirements for the granting of a diploma. 20

9 OPERATIONS REPORT The Director General and the Academic Dean presented the key highlights of the Operations Report included in the package. Among others, the Hall of Distinction event was highlighted and testimonial from Caroline Tison, a recent inductee, was shared CLOSING OF THE 388th BOARD MEETING It was moved by Ray Fourneaux THAT the 388th Board meeting be adjourned. Chair Secretary General 21