CONSTITUTION OF THE NATIONAL COUNCIL OF LOCAL ADMINISTRATORS OF CAREER AND TECHNICAL EDUCATION

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1 CONSTITUTION OF THE NATIONAL COUNCIL OF LOCAL ADMINISTRATORS OF CAREER AND TECHNICAL EDUCATION REVISED AND ADOPTED: December 5, 2008 AMENDED November 21, 2011 Amended September, 2018 ARTICLE I NAME AND AFFILIATION The name of this organization shall be called the National Council of Local Administrators of Career and Technical Education, herein called NCLA. It shall be conducted as an affiliated group within the Association for Career and Technical Education (ACTE). As an Affiliate of the Administration Division of ACTE, NCLA s membership will be represented through regions that are identical to those of ACTE. ARTICLE II PURPOSE OF ORGANIZATION The purpose of NCLA shall be to provide leadership, advocacy and professional development opportunities in career-technical education in the secondary and post secondary school systems of the United States and its territories. Through the mutual encouragement and assistance of the members in matters of organization, state organizations will provide leadership to carry out the mission and goals of NCLA. ARTICLE III MEMBERSHIP Section 1. Active Membership

2 Active Membership in NCLA shall be open to any member in good standing of the Association for Career and Technical Education (ACTE) with the responsibility for the administration and/or supervision of career-technical education or vocational education which includes, but not limited to : 1) public schools, 2) area vocational-technical schools, 3) community or junior colleges, 4) baccalaureate granting colleges or universities, 5) non-profit private vocational schools, 6) education and training agencies 7) career and technical centers and as may be further defined by the Board of Directors. Section 2: Associate Membership Associate Membership shall be open to any person interested in the welfare of NCLA but not otherwise eligible for Active Membership. Associate Members shall not have voting privileges and cannot hold office or represent the organization on other boards. Section 3 2 Emeritus Membership Any member who has retired from fulltime employment as a local administrator or supervisor and who has been an active member of NCLA shall be eligible for Emeritus Membership. Emeritus Members shall have voting privileges. ARTICLE IV ELECTED OFFICERS, BOARD OF DIRECTORS, EXECUTIVE COMMITTEE, AND STANDING COMMITTEES Section 1: Elected Officers The elected officers of NCLA shall be a president and president-elect, and secretary. The term of secretary shall be elected for a one year period. When vacancies occur in the elected offices, they shall be filled by a majority vote of the Board of Directors for the remainder of the officer s elected term. SECTION 2: BOARD OF DIRECTORS The Board of Directors shall consist of the elected officers of NCLA together with the immediate past-president and other active members who shall be chosen as Directors, two (2) from each ACTE region and up to five (5) at large. The Directors shall have terms of three (3) years with one-third of the positions being elected each year. If the regional director position(s) can t be filled by regional

3 representative(s) the board of directors shall have the option of filling the vacant position (s) with at large representatives. Section 3: Executive Committee The Executive Committee shall consist of the elected officers of NCLA together with the immediate past-president. Section 4: Executive Director There shall be an Executive Director appointed, for a term of two years, by majority vote of the Board of Directors. Organization of the headquarters and staff will be the Executive Director s primary role in NCLA. Section 5: Standing Committees The Board of Directors will appoint standing committees as necessary to carry out NCLA s Program of Work. Section 6: Election The Board of Directors shall elect the members of the Board, Officers, and appoint the Executive Director. The President shall appoint a nominating committee of not more than five (5) not less than three (3) members, and it shall be the duty of said committee to prepare for the next election of officers and regional directors of NCLA. This preparation includes the following: a. No later than ninety (90) days prior to the annual convention, provide notice to the membership nationally of the officer positions to be filled and to the membership in each region where a director position is to be filled. With this notice, invite the submission of names to be considered by the nominating committee chairperson no later than ten (10) days prior to the Fall Professional Development Conference. (1) A requirement for selection as a potential officer is that the person has served on the board prior to being elected to the office.

4 (2) A requirement for selection as a potential officer or director is for the potential candidate to submit a personal statement of commitment and one from his/her superior to allow attendance at board meetings. (b) The nominating committee will then prepare a slate for the respective officer and director positions and submit this to the Board of Directors for their approval at the annual Fall Professional Development Conference. Upon such approval, the slate shall be placed in nomination and elected at the annual convention. (c) The nominating committee will arrange for the publication of the proposed slate to the membership prior to the annual convention. (d) The elected officers and one-third of the regional and at large directors of the Board of Directors shall be so elected annually by a simple majority of those voting. In case of a tie for any elected position, the NCLA President shall cast the deciding vote. Section 7: Duties Officers: The duties of the President, and President-Elect, and the Secretary shall be those as set forth in their respective job descriptions. The President shall be chairperson of the Executive Committee and Board of Directors; in event of absence, the President shall designate the President-Elect to preside at NCLA, Executive Committee, or Board of Directors meetings. ARTICLE V STATE COUNCILS OF LOCAL ADMINISTRATORS Section 1: Recognition of State Councils One or more State Councils of Local Administrators may be organized in any State or Territory of the United States in affiliation with NCLA, with such name, functions, and dues requirements as may be decided by the members of the State Council; provided (1) the objectives and procedures of such State Council shall be in accord with the Constitution of NCLA, (2) the formation of such State Council shall be authorized and duly chartered by the Board of Directors of NCLA, and (3) members of such State Council shall be members in good standing of NCLA. Section 2: Information to Executive Director

5 Each State Council shall keep NCLA s Executive Director informed of the names, educational positions, and addresses of its members and officers, by sending to the National Office an annual report at least thirty (30) days prior to the annual meeting of NCLA, as well as providing any interim changes among the officers of the State Council within thirty (30) days after such change. ARTICLE VI V PARLIAMENTARY AUTHORITY ROBERT S RULES OF ORDER, REVISED, will govern provisions not covered by this Constitution of the National Council of Local Administrators. PROCEDURAL RULES Section 1: Bylaws The Executive Committee will draft and adopt a set of written bylaws. Bylaws require a two-thirds vote for adoption or change. Section 2: Meetings General Membership: A minimum of one (1) business meeting shall be held closely associated with the dates of the annual convention of the Association for Career and Technical Education (ACTE) Best Practice Conference. Members of NCLA present at this business meeting shall constitute a quorum. The location of such annual meeting shall be in or near the city in which the convention of ACTE is held for that year. Special meetings may be held at other times, and in other places, upon the call of the President for purposes that shall be specified in the call. Executive Committee. The Executive Committee will meet at least three (3) times per year. Written notices will be mailed to members at least 20 days before each Executive Committee meeting. Board of Directors: The Board shall meet at once annually and more as determined by the Executive Director and the President. A quorum must include at least fifty percent of members be present. Section 3: Minutes

6 Minutes of every meeting will be kept by the Secretary President-Elect. Copies will be mailed sent to the Executive Board and will be made available at the next scheduled meeting. Minutes will be on file with the Secretary President-Elect. and will be transmitted to the new Secretary when taking office. Section 4: Recommendations/Reports Committee recommendations and reports will be submitted in writing to the Executive Board. Documents will include both suggested action and justification for suggestions. The Executive Board or its designated representative will respond/react to such recommendations/reports in writing. ARTICLE VII VI AMENDMENTS This Constitution may be amended at any business meeting of NCLA or by electronic ballot by a two-thirds majority vote of the active members present at such meeting or if by electronic ballot, two thirds majority vote of those responding; provided printed notice of such change through proposed amendment shall have been sent to the membership by authorization of the Board of Directors not less than thirty (30) days prior to the stated meeting. Any such proposal for Constitutional amendment shall, prior to vote thereon, be subject to modification in the same manner as for the propositions submitted for NCLA action. CONSTITUTION ADOPTED AS AMENDED December 5, CONSTITUTION ADOPTED AS AMENDED November 21, 2011 CONSTITUTION ADOPTED AS AMENDED September, 2018

7 BYLAWS OF THE NATIONAL COUNCIL OF LOCAL ADMINISTRATORS OF CAREER AND TECHNICAL EDUCATION REVISED AND ADOPTED: September, 2018 ARTICLE I OFFICERS Section 1: Duties of President The President shall be the chairperson of the Executive Committee and the Board of Directors. In the event of absence, the President shall designate the President- Elect to preside at NCLA, Executive Committee, or Board of Directors meetings. The President and President-Elect shall serve as ex-officio members of all committees. The President shall make all appointments and fill all interim vacancies subject to approval of the Board of Directors. The President shall set annual objectives in a Program of Work for NCLA with input and approval from the Board of Directors. The President shall serve as a member of the ACTE Administration Division Policy Committee..The term of office will commence on January 1 of each year and end on December 31. Section 2: Duties of President-Elect The President-Elect shall serve as an ex-officio member of all committees. The President-Elect shall be elected by the Board of Directors and serve a term of one year commencing on January 1. The President-Elect shall be the presiding officer in the absence of the President. The President-Elect shall act as Secretary at all meetings and keep complete and accurate records and minutes. The President-Elect shall serve as a member of the ACTE Administration Division Policy Committee. The President-Elect shall serve as Program Chairperson for the Administration Division for the Annual Convention of ACTE.

8 The President-Elect shall promote membership in NCLA and perform such other duties as directed by the President. Section 3: Duties of Past-President The Past-President shall be responsible for the awards program during the annual meeting held in conjunction with the annual convention of ACTE. The Past-President shall serve as chairperson for the nominating committee of NCLA. The term of office shall be one year commencing on January 1. The Past-President shall serve as a member of the ACTE Administration Division Policy Committee. Section 4: Duties of Secretary The Secretary shall attend and keep complete and accurate minutes of all meetings of NCLA, the Executive Committee and the Board of Directors. The Secretary shall perform such other duties as directed by the President. Section 54: Duties of Directors The Directors shall serve as representatives from geographic regions and at large as determined by the Board of Directors. Duties include primarily helping with membership and state association activities, planning the Best Practices Conference, and conducting business at all meetings. The Directors shall assist with the organization of NCLA national conferences held in their respective geographic region. Section75: Duties of Executive Director The Executive Director shall have responsibilities for organizing and maintaining headquarters and staff to accomplish the goals, objectives, and Program of Work of NCLA.implementing the Strategic Plan. The Executive Director shall perform administrative activities in such manner as to promote stability, prestige, and efficiency of NCLA. The Executive Director shall accurately and efficiently maintain the fiscal records of NCLA, invest monies in the best interest of NCLA membership and Program

9 of Work, and regularly inform the membership and officers of NCLA of the financial status of the organization. The Executive Director shall maintain accurate membership records for NCLA. The Executive Director shall regularly produce and distribute a newsletter media materials for NCLA members. Section 86: Removal of Directors and Resignation Directors who are absent from two consecutive meetings without reasonable cause or prior notice to the President will be considered to have resigned from their seat. Members desiring to leave the Board prior to the date of term expiration should notify the President in writing. Section 97: Vacancies The Executive Committee and Board of Directors will move to fill a vacated position. ARTICLE II BOARD OF DIRECTORS, EXECUTIVE COMMITTEE AND OTHER COMMITTEES Section 1: Board of Directors The Board of Directors shall be composed of the President, President-Elect, Past President, Secretary and Directors. The Executive Director will serve as ex-officio, non-voting member of the Board of Directors. Any other presidential appointees or committee members may be invited to Board of Directors meetings, but shall not have voting privileges. A majority of the members of the Board of Directors shall constitute a quorum at any meeting. The Board of Directors shall appoint the Executive Director and designate the term of office and compensation.

10 The Board of Directors shall hold one meeting as prescribed in Article III below. The Board of Directors may vote by U.S. mail, electronic mail ( ), or by telephone conference when so requested by the President, on matters requiring their attention between meetings. A majority vote shall constitute legal action. The Board of Directors shall authorize the issuance of all bulletins and announcements concerning the work of NCLA. It shall set the date and place of the annual meeting, subject to constitutional provisions. The Board of Directors shall determine the budget for the Program of Work for the organization. It shall consider all bills for expenditures not provided for in the approved annual budget. The Board of Directors shall assure that a report of the financial condition of NCLA is presented at meetings of the organization and presented in written communications to the membership. A fiscal end-of-the-year statement will be presented at the business meeting immediately following the fiscal year end. Section 2: Executive Committee The Executive Committee shall consist of the President, President-Elect, and the Past-President, and Secretary. The Executive Committee, Executive Director, and members of the Board shall plan the annual meetings of NCLA. The Executive Committee shall recommend the general policies to be observed for action by NCLA, the Executive Committee, and the Board of Directors. The Executive Committee shall assure that the proper number of Directors is chosen from each geographic region of ACTE. The Executive Committee shall recommend the criteria and procedures for proposals from state groups for the formation of State Councils; shall have power to authorize the organization of proposed State Councils in accordance with NCLA approved criteria and procedures; and shall issue Council Charters to such authorized State Councils. The Executive Director shall present a report of NCLA activities at the annual NCLA business meeting. Active and Associate Members of NCLA may propose a policy or action for consideration at any meeting of the Board of Directors. Such policy or action may

11 be voted upon for approval at the annual NCLA meeting by a two-thirds affirmative vote of the members in attendance. Section 3: Standing Committees There shall be Standing Committees for the following purposes, whose members shall be appointed annually by the President: Membership, Legislation, Publications, Nominating, Professional Development Awards, and Finance. The Chairperson of each standing committee shall report on the activities of such committee at the Annual Meeting. Section 43: Ad Hoc Committees The President may appoint an ad hoc committee for a specific purpose. Such a committee shall continue to exist until the duty assigned it is accomplished and the committee is discharged. Section 54: Committee Expenses All bills incurred by a committee shall be approved by the chairperson of that committee and submitted to the President for approval. ARTICLE III MEETINGS AND ORDER OF BUSINESS Section 1: Meetings (Membership and Board of Directors) There shall be an Annual Meeting of NCLA members for the purpose of electing officers and transacting business. Such meeting to take place during the ACTE Annual Convention Annual Best Practices Conference. The Board of Directors shall meet at least once annually during the ACTE Annual Convention and may meet at some other at times and places as the President might specify. Section 2: Order of Business The prescribed order of business for all NCLA Membership and Board of Directors meetings is the following. Call to order by President or President s designee Approval of minutes of last meeting Report of the President Report of the Executive Director Report of the Standing Committees Report of Special Committees Old Business

12 New Business Appointment of Committees Announcements Adjournment ARTICLE IV MEMBERSHIP AND DUES Section 1: Members Responsibilities Members in good standing shall be entitled to participate in and to vote on all matters before NCLA or the Board of Directors, as appropriate. Section 2: Annual Dues The membership dues shall be twenty ($20.00) dollars annually for Active and Associate Members and five ($5.00) dollars annually for Emeritus Members. The membership year shall begin upon receipt of dues in the NCLA office. The membership year shall extend from the date of dues received and will remain current for twelve (12) months thereafter. Membership dues shall be determined by the Board of Directors, reviewed annually by the Board of Directors. and amended as necessary ARTICLE V RECORDS AND REPORTS Section 1: Maintenance and Inspection of Records The NCLA Headquarters and Executive Director shall maintain a list of all NCLA members and shall maintain all records of NCLA. All records shall be available for inspection in the headquarters office of NCLA. Section 2: Maintenance and Inspection of Fiscal Reports The Executive Director shall have charge and custody of and be responsible for all funds of NCLA. The Executive Director shall keep accurate records of receipts and disbursements of all monies received and paid by NCLA. The Executive Director shall prepare a statement of all finances of NCLA for the Board of Directors at all meetings. All records shall be available for inspection in the headquarters office of NCLA.

13 ARTICLE VI PROGRAM OF WORK The Program of Work shall be prepared by the Board of Directors of NCLA prior to the Annual NCLA meeting in December. The President shall authorize all expenses incurred by the Program of Work and supported by the Annual Budget of the Association. Any expenditure not provided for in the Annual Budget shall be approved by the Executive Committee before authorization. ARTICLE VII PARLIAMENTARY AUTHORITY The rules contained in the current edition of Robert s Rules of Order, Revised shall govern NCLA in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order NCLA might adopt. ARTICLE VIII AMENDMENTS OF BYLAWS The Bylaws may be amended at any regular meeting of the NCLA by two-thirds vote of members present, provided that the amendment has been submitted in writing to all members at least 30 days prior to the meeting. BYLAWS ADOPTED IN September, 2018.

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