THE CORPORATION OF THE CITY OF TEMISKAMING SHORES REGULAR MEETING OF COUNCIL TUESDAY, JANUARY 17, :00 P.M.

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1 THE CORPORATION OF THE CITY OF TEMISKAMING SHORES REGULAR MEETING OF COUNCIL TUESDAY, JANUARY 17, :00 P.M. CITY HALL COUNCIL CHAMBERS 325 FARR DRIVE 1. CALL TO ORDER M I N U T E S The meeting was called to order by Mayor Carman Kidd at 6:00 p.m. 2. ROLL CALL PRESENT: His Worship, Mayor Carman Kidd Councillors Bob Hobbs, Doug Jelly, Mike McArthur, Jamie Morrow, Brian Thornton and Danny Whalen ALSO PRESENT: Christopher W. Oslund, City Manager Suzanne M. Weiss, Municipal Clerk Doug Walsh, Director of Public Works Shelly Zubyck, Director of Corporate Services Tammie Caldwell, Director of Leisure Services Karen Beauchamp, Director of Community Growth and Planning Tim Uttley, Fire Chief James Franks, Economic Development & Funding Application Coordinator Evan Butler-Jones, Business Consultant, Enterprise Temiskaming MEDIA PRESENT: Bill Buchberger, CJTT Diane Johnston, Temiskaming Speaker MEMBERS OF THE PUBLIC PRESENT: 1

2 Regular Meeting of Council Minutes January 17, 2012 Page 2 Prior to the start of the meeting, Mayor Kidd introduced Evan Butler-Jones. Evan has accepted the Business Consultant position with Enterprise Temiskaming. Evan is a graduate of the Executive Development Program in Marketing Management at Queen s University and has a Bachelor of Engineering specializing in Aerospace (structures) from the University of Ottawa. Evan will be providing assistance to small businesses, in the Timiskaming District, with less than ten employees and businesses in their first five years of operation. Evan will be starting his employment on Monday, January 23 rd, On behalf of Council, the community of Temiskaming Shores, and all of the communities within the Timiskaming District, Mayor Kidd welcomed Evan and wished him all the best in his new position as Business Consultant with Enterprise Temiskaming. Mayor Kidd also advised that Jennifer Sandham has accepted the Planner position in the City s Community Growth and Planning Department. She has a Master s Degree in Urban and Regional Planning from Queen s University, a Bachelor of Arts in Geography from Lakehead University, and is a provisional member of the Ontario Professional Planners Institute. Jennifer will start her employment with the City on Monday, January 23rd and we look forward to having her on board. Jennifer had planned to come to this evening s meeting but due to unfavourable weather condition was unable to attend. 3. REVIEW OF REVISIONS OR DELETIONS TO AGENDA Additions: Under Item No. 10. Communications: f) Allan Legros, President, Temiskaming Shores Minor Hockey Association Re: Request for sponsorship support on their application for funding to the Frog s Breath Foundation Under Item No New Business: g) Highway Electronic Signs Deletions: Under Item No. 9 Presentations/Delegations: a) Presentation by Bryan Searle, Municipal Advisor Ministry of Municipal Affairs and Housing

3 Regular Meeting of Council Minutes January 17, 2012 Page 3 Re: Presentation on Financial Indicators Re-scheduled to the February 7, 2012 Regular Council meeting. Under Item No. 14 New Business: a) November 2011 Financial Statement This report will be made available at the February 7, 2012 Regular Council meeting. 4. APPROVAL OF AGENDA Resolution No Moved by: Councillor Whalen Seconded by: Councillor Morrow Be it resolved that City Council approves the agenda as amended. 5. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE NONE 6. REVIEW AND ADOPTION OF COUNCIL MINUTES Resolution No Moved by: Councillor Jelly Seconded by: Councillor Thornton Be it resolved that City Council approves the following minutes as printed: a) Regular Meeting of Council January 3, PUBLIC MEETINGS PURSUANT TO THE PLANNING ACT, MUNICIPAL ACT AND OTHER STATUTES NONE

4 Regular Meeting of Council Minutes January 17, 2012 Page 4 8. QUESTION AND ANSWER PERIOD NONE 9. PRESENTATIONS/DELEGATIONS NONE 10. COMMUNICATIONS a) Jeff Roy, Program Manager, Canadian Solar Solutions Inc. Re: Canadian Solar Inc. and TransCanada Corporation Announce Sales Agreement Reference: Received for information. b) Steve Orsini, Deputy Minister, Ministry of Finance Re: Education Tax Rates for 2012 Reference: Referred to the 2012 Budget Process. c) Louise Paquette, CEO, NE LHIN and Randy Kapshesit, Interim Chair Re: North East Local Health Integration Network (NE LHIN) Community Engagement Report Reference: Motion to be presented under New Business. d) Fred Gibbons, President, Northern College Re: Public Consultation Session Tuesday, January 31 st at 7 p.m. at the Northern College Haileybury Campus Reference: Clerk to confirm Council and staff members` attendance. e) William J. Bowman, Chairperson, Northeastern Fire Education Conference 2012 Re: Annual Northeastern Fire Education Conference March 29 to April 1, 2012 in North Bay Reference: Motion to be presented under New Business.

5 Regular Meeting of Council Minutes January 17, 2012 Page 5 f) Allan Legros, President, Temiskaming Shores Minor Hockey Association Re: Request for sponsorship support on their application for funding to the Frog s Breath Foundation Reference: Motion to be presented under New Business. Resolution No Moved by: Councillor Morrow Seconded by: Councillor McArthur Be it resolved that City Council agrees to deal with Communication Items 10. a) to 10. f) according to the Agenda references. 11. COMMUNITY/REGIONAL COMMITTEE REPORTS Resolution No Moved by: Councillor Thornton Seconded by: Councillor Morrow Be it resolved that the following minutes/reports be accepted for information: a) Minutes of the Committee of Adjustment meeting held on September 28, b) Minutes of the Federation of Northern Ontario Municipalities held on December 15, COMMITTEE REPORTS BY MEMBERS OF COUNCIL Councillor Hobbs advised Council that he attended the Temiskaming Veterinary Services Committee meeting today. He added that the program offered by this Committee is an excellent one and a huge benefit to the area at a minimal cost to the municipality of only $300.00/year. 13. NOTICE OF MOTIONS NONE 14. NEW BUSINESS

6 Regular Meeting of Council Minutes January 17, 2012 Page 6 a) Petition for Drainage Works from Grant Forest Products Corporation Resolution No Moved by: Councillor Morrow Seconded by: Councillor Thornton Whereas Council received a petition for Drainage Works under the Drainage Act from Grant Forest Products Corporation; Now therefore be it resolved that Council agrees to accept the said petition and to notify the petitioner of Council s decision; And further be it resolved that Council authorizes staff to circulate Expressions of Interest to qualified firms in anticipation of issuing a Request for Proposal for engineering services for a preliminary engineering report for the said petition for Drainage Works. b) North East Local Health Integration Network (NE LHIN) Community Engagement Report Resolution No Moved by: Councillor Hobbs Seconded by: Councillor Morrow Whereas community health care is important to every person living in Northeastern Ontario; And whereas health and housing concerns of the frail elderly are often interrelated and that municipalities have a direct interest in public housing; And whereas the North East Local Health Integration Network (NE LHIN) wishes to improve access to health care for all in Northeastern Ontario; And whereas the NE LHIN recently conducted 25 community engagement consultations with citizens all across Northeastern Ontario; And whereas a 2011 Summary Report of the NE LHIN`s Community Engagement Sessions, is now available at which provides information from fellow Northerners expressing their thoughts on how health care is experienced and delivered in their Northeastern Ontario communities. Now therefore be it resolved that Council of the City of Temiskaming Shores acknowledges that it has received a copy of this Summary Report

7 Regular Meeting of Council Minutes January 17, 2012 Page 7 and fully endorses and strongly supports this effort to enhance local health care and offers the municipality`s cooperation wherever possible, to ensure that citizens of Northeastern Ontario have access to health care, at the right time, in the right place. c) Approval of attendance to the Annual Northeastern Fire Education Conference Resolution No Moved by: Councillor Morrow Seconded by: Councillor McArthur Whereas the annual Northeastern Fire Education Conference is scheduled for March 29 to April 1, 2012 in North Bay; Now therefore be it resolved that City Council authorizes the attendance of Councillor Hobbs, a representative from each of the three fire stations, and the Fire Chief. Recorded Vote on Resolution No FOR AGAINST Councillor Hobbs Councillor Jelly Councillor McArthur Councillor Morrow Councillor Thornton Councillor Whalen Mayor Kidd d) Schedule of Council Meetings Resolution No Moved by: Councillor Jelly Seconded by: Councillor McArthur Be it resolved that Council does hereby confirm the following schedule of meetings for the months of January to June, 2012: Tuesday, January 24, Special Meeting (Budget Review); Tuesday, February 7, Regular Meeting; Wednesday, February 15, Special Meeting (Official Plan Review); Thursday, February 16, Special Meeting (Official Plan Review); Tuesday, February 21, Regular Meeting; Tuesday, March 6, Regular Meeting; Tuesday, March 20, Regular Meeting; Tuesday, April 3, Regular Meeting; Tuesday, April 17, Regular Meeting;

8 Regular Meeting of Council Minutes January 17, 2012 Page 8 Tuesday, May 1, 2012 Tuesday, May 15, 2012 Tuesday, June 5, 2012 Tuesday, June 19, Regular Meeting; - Regular Meeting; - Regular Meeting; and - Regular Meeting. e) Appointment of Secretary-Treasurer of Committee of Adjustment Resolution No Moved by: Councillor Thornton Seconded by: Councillor Whalen Whereas Jennifer Sandham has been hired as the City s Planner effective January 23, Now therefore be it resolved that Jennifer Sandham be hereby appointed as Secretary-Treasurer of the Committee of Adjustment effective February 1, f) Request for sponsorship support on Temiskaming Shores Minor Hockey Association s application for funding to the Frog s Breath Foundation Resolution No Moved by: Councillor Hobbs Seconded by: Councillor McArthur Whereas Council for the City of Temiskaming Shores acknowledges receipt of a letter from the Temiskaming Shores Minor Hockey Association regarding their submission of an application for funding to the Frog s Breath Foundation to assist them with the cost of replacing hockey jerseys; And whereas the Temiskaming Shores Minor Hockey requires a registered charitable organization to sponsor the application and has requested the City s partnership on the said Application; Now therefore be it resolved that Council agrees to sponsor the Temiskaming Shores Minor Hockey Association s funding application to the Frog s Breath Foundation. g) Highway Electronic Signs

9 Regular Meeting of Council Minutes January 17, 2012 Page 9 Councillor McArthur advised that he would like a letter from the City sent to the Ministry of Transportation requesting them to utilize the highway electronic signs to inform the public of highway conditions and road closures. Council agreed to send a letter to the Ministry of Transportation and to copy the Ontario Provincial Police on the said letter. 15. BY-LAWS Resolution No Moved by: Councillor Whalen Seconded by: Councillor Morrow Be it resolved that: a) By-law No Being a by-law to amend By-law No , as amended, a by-law for the adoption of a Health and Safety Policy and Guideline for the Structure and Function of the Joint Health and Safety Committees. b) By-law No Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, c) By-law No Being a by-law to provide for an Interim Tax Levy for the payment of taxes and establish penalty and interest charges (Residential and Commercial). d) By-law No Being a by-law to enter into an agreement with Exp Services Inc. for professional consulting services for the design of McDonough Heights Water and Sanitary Sewer. e) By-law No Being a by-law to enter into an agreement with AECOM Canada Ltd. for the development of a Financial Plan in accordance with Ontario Regulation 453/07. f) By-law No Being a by-law to designate any plan of subdivision, or part thereof, that has been registered for eight years or more, which shall

10 Regular Meeting of Council Minutes January 17, 2012 Page 10 be deemed as not to be a registered plan of subdivision. (Plante) be hereby introduced and given first and second reading. Resolution No Moved by: Councillor McArthur Seconded by: Councillor Jelly Be it resolved that: a) By-law No ; b) By-law No ; c) By-law No ; d) By-law No ; e) By-law No ; and f) By-law No be hereby given third and final reading, be signed by the Mayor and Clerk and the corporate seal affixed thereto. 16. SCHEDULE OF MEETINGS a) Special Meeting of Council Tuesday, January 24, 2012 at 6:00 p.m. b) Regular Meeting of Council Tuesday, February 7, 2012 at 6:00 p.m. c) Regular Meeting of Council Tuesday, February 21, 2012 at 6:00 p.m. 17. QUESTION AND ANSWER PERIOD NONE 18. CLOSED SESSION Resolution No Moved by: Councillor Jelly Seconded by: Councillor Hobbs Be it resolved that Council agrees to convene in Closed Session at 6:53 p.m. to discuss the following matters: a) Adoption of the January 3, 2012 Closed Session Minutes.

11 Regular Meeting of Council Minutes January 17, 2012 Page 11 b) Under Section 239 (2) (d) of the Municipal Act, 2001 Labour relations City Manager s Report on various Human Resources Matters. c) Under Section 239 (2) (b) of the Municipal Act, 2001 Personal matters about an identifiable individual November 2011 Economic Development Client Consultations. Resolution No Moved by: Councillor McArthur Seconded by: Councillor Hobbs Be it resolved that Council agrees to rise with report at 8:10 p.m. Adoption of the January 3, 2012 Closed Session Minutes Resolution No Moved by: Councillor Jelly Seconded by: Councillor Thornton Be it resolved that Council approves the January 3, 2012 Closed Session Minutes as printed. Labour Relations The City Manager updated Council in Closed Session on the status of various Human Resources Matters. November 2011 Economic Development Client Consultations The Economic Development and Funding Application Coordinator reviewed a report with members of Council in Closed Session outlining the Economic Development Consultations held in November CONFIRMING BY-LAW Resolution No Moved by: Councillor Morrow Seconded by: Councillor Whalen Be it resolved that By-law No , being a by-law to confirm certain proceedings of Council of The Corporation of the City of Temiskaming Shores for

12 Regular Meeting of Council Minutes January 17, 2012 Page 12 its meeting held January 17, 2012 be hereby introduced and given first and second reading. Resolution No Moved by: Councillor Hobbs Seconded by: Councillor McArthur Be it resolved that By-law No be hereby given third and final reading, be signed by the Mayor and Clerk and the corporate seal affixed thereto. 20. ADJOURNMENT Resolution No Moved by: Councillor Jelly Seconded by: Councillor Thornton Be it resolved that City Council hereby adjourns at 8:12 p.m. MAYOR CLERK