June 4, Regular Council

Transcription

1 A Meeting of the Shelburne Town Council was held with all members present except Councillor Benotto and Councillor Egan. Staff attending included John Telfer CAO/Clerk, Scott Wheeldon Director of Public Works, Carol Sweeney Acting Treasurer and Jennifer Willoughby Deputy Clerk. There were 19 member(s) of the public in attendance and the Shelburne Free Press was in attendance as representation from the media. 7:00 p.m COMMUNITY EXCELLENCE AWARD PRESENTATIONS (Grace Tipling Hall) CDDHS Students - War Memorial Rededication Project Mayor Crewson presented the students with their Excellence Awards. COUNCIL MEETING 1. Call to Order Council meeting called to order at 7:25 pm by Mayor Crewson. 2. Approval of Agenda Motion #1 Chambers - Dunlop BE IT RESOLVED THAT we approve the Amended Agenda dated as presented and circulated. 3. Disclosure of Pecuniary Interest Mayor Crewson advised that he has a Pecuniary Interest with the Bills & Accounts, Mrs. Berry s delegation and items #8 & #9 under By-laws, Correspondence and New Business and will leave the room at the appropriate time. The Director of Public Works advised of his Pecuniary Interest with Mrs. Berry s delegation and items #8 & #9 under By-laws, Correspondence & New Business. 4. Minutes of Previous Meetings May 28, 2012 Mayor Crewson noted a spelling error on Page 13. Page 1 of 7

2 Motion #2 Dunlop - Chambers BE IT RESOLVED THAT we approve the minutes from the meeting held May 28, 2012 as presented and circulated. 5. Question Period No questions 6. DELEGATIONS Evelyn Berry Submission of Dufferin Wind Power Petition Mayor Crewson and the Director of Public Works declared a Pecuniary Interest with the next item and left the room. Deputy Mayor Bennington assumed the chair. Mrs. Berry had a petition for submission to Council regarding the proposed power line route from Dufferin Wind Power and gave a brief speech to Council members noting her concerns in regards to health issues. An alternate route for the power lines is vital to the community. Deputy Mayor Bennington referred to the minutes from May 28 th and read aloud the motion that was passed regarding the proposed power line route from Dufferin Wind Power. Motion #3 Dunlop - Chambers BE IT RESOLVED THAT Council receives the delegation information from Mrs. Berry as presented; AND FURTHER directs Town Staff to forward a copy of the petition to the County of Dufferin for consideration at a future County Council meeting. CARRIED: K. Bennington Mayor Crewson returned to the room and assumed the chair. The Director of Public Works returned to the room. Frank Fender Rotary Club Follow up on BMX Park Proposal Mr. Fender was in attendance on behalf of the Rotary Club to update council members regarding the proposed BMX Park. The proposed location is Greenwood Park beside the skateboard park. Page 2 of 7

3 Mr. Fender noted that a Professional motocross rider will be assisting by donating his time with the building and layout of the BMX Park and itemized the required materials, construction process and proper signage that should be installed. The dirt and stones are to be donated by Greenbrook Village; Quail Construction will be donating 50% of his labour and equipment. The Rotary will be holding fundraisers to assist with the cost of constructing the BMX Park. There will be no construction cost to the Town. Maintenance of the park will be provided by volunteers. A committee is being formed to assist with maintenance, vandalism and garbage control. The Committee will have fundraisers for upkeep and upgrades to the park. The park will eventually be able to have contests and competitions in the future. Council members questioned whether the location of the BMX Park will hinder the configuration for proposed additional soccer pitches. The Director of Public Works advised that the size of the park will not interfere with the proposed additional soccer pitches. The size of the park is based on what would fit in the area. Mr. Fender asked for assistance with storage of the hoses and tools during construction of the park and wondered if possibly the washroom located at Greenwood Park would be sufficient. Motion #4 Chambers - Dunlop BE IT RESOLVED THAT Council receives the delegation information from Frank Fender as presented; AND FURTHER THAT Council approves the proposal and authorizes the Shelburne Rotary Club to proceed with the plans to complete the BMX Park under the ongoing supervision of the Town Works Department. McCusker/Smith 112 Jane Street Water Billing Problems Ms. McCusker and Mr. Smith were in attendance to discuss their water problems and billing issues. They have had water quality problems for many years. The Director of Public Works has been very helpful. The water quality issues eventually led to the reconstruction of Jane Street. They do not want to pay their water/sewer arrears. The Acting-Treasurer advised that after many attempts to contact the residents and as per the Municipal Act, the sewer portion of their arrears was transferred to their tax account and thus paid by their mortgage company. They would like that money refunded to them. The CAO/Clerk advised the residents that the best way to give consideration to their situation is to address council. Council members questioned whether there was a way to measure which houses had the worst quality of water? The Director of Public Works advised that there is no way to determine but noted that their problem was one of the worst situations. Was the Town s infrastructure the cause of the problems? There was nothing definitive to indicate that the Town s infrastructure was faulty. Since the reconstruction of Jane Street the water is crystal clear. Page 3 of 7

4 A discussion ensued regarding the extent of the arrears and payments received to date. Council would like staff to prepare a detailed report. Motion #5 Dunlop - Chambers BE IT RESOLVED THAT that Council receives the delegation information from Ms. MCCusker and Mr. Smith as presented; AND directs staff to prepare a report on the current status of the resident s water and sewer account along with a summary of the notifications to the residents of arrears, and the amount forgiven as part of the relief for Jane Street; AND FURTHER THAT staff prepare this information along with their recommendations in an incamera report for the next council meeting. BDO Audited Financial Statements Thomas Dicarlo and Sally Slumskie were in attendance to present the Town s audited financial statements. A discussion ensued regarding highlights of the financial statements and the draft management letter. Motion #6 Chambers - Dunlop BE IT RESOLVED THAT Council receives the delegation information from BDO Canada as presented; AND FURTHER THAT Council approves the audited financial statements as received. 7. BY-LAWS, CORRESPONDENCE & NEW BUSINESS Motion #7 Dunlop - Chambers 1. Health and Safety Report from the Health & Safety Advisor for the County of Dufferin dated May 31, BE IT RESOLVED THAT Council receives the 2011 Health & Safety activities report dated May 31, 2012 as presented and circulated. Page 4 of 7

5 2. Discussion regarding Accessibility Committee Councillor Benotto. The Deputy Clerk advised members of Council that the Committee is having difficulties meeting quorum. Some members are non-responsive. The Committee needs to be downsized in order to meet quorum and discuss attendance issues to identify current members of the Committee. Motion #8 Chambers - Dunlop BE IT RESOLVED THAT Council authorizes the reduction of the Accessibility Committee from 7 members to 4 members as per the verbal report from the Deputy Clerk. Motion #9 Dunlop - Chambers 3. Minutes from the Economic Development Committee meeting held April 19, BE IT RESOLVED THAT Council receives the minutes from the Economic Development Committee meeting held April 19, 2012 as presented and circulated. Motion #10 Chambers - Dunlop 4. Letter from the Tipling Stage Company dated May 30, 2012 regarding advertising. BE IT RESOLVED THAT Council receives the letter from the Tipling Stage Company dated May 30, 2012 as presented and circulated; AND FURTHER authorizes the purchase of advertising space in the Tipling Stage Company brochure for $ Verbal update from the Director of Public Works regarding the Emergency Contact List for MTO Connecting Link. The Director of Public Works updated Council members regarding the MTO connecting link. Miller Company (IMOS) has assumed the contract for connecting link maintenance. Mayor Crewson and the Director of Public Works declared a Pecuniary Interest with items #8 & #9 and left the room. Deputy Mayor Bennington assumed the chair Page 5 of 7

6 6. Letter from the Minister of Canadian Heritage and Official Languages dated May 23, 2012 regarding the Celebrate Canada Grant. 7. Copy of letter sent to the Ministry of Transportation dated May 31, 2012 regarding the use of two-way radios. The CAO/Clerk advised Council members that the Minister is considering the possibility of banning the use of two-way radios. 8. Copy of letter sent to the County of Dufferin dated May 29, 2012 regarding Dufferin Wind Power. The CAO/Clerk updated Council members regarding the letter along with the Planner s report that has been sent to the County for consideration. A representative from Dufferin Wind Power was in attendance and spoke to Council in regards to the proposed power line route and offered to attend a future council meeting to speak to health concerns that have been discussed. Motion #11 Dunlop - Chambers 9. News Release from the Office of Sylvia Jones regarding public hearings for review of the Aggregate Resources Act. 10. Letter from the Ministry of Municipal Affairs and Housing dated May 31, 2012 regarding Official Plan Amendment No Thank you letter dated May 22, 2012 from Crime Stoppers. 12. AMO Watchfile dated May 31, BE IT RESOLVED THAT Council receives items #6 to #12 under 8.0 By-laws, Correspondence & New Business as presented and circulated. CARRIED: K. Bennington The Director of Public Works returned to the room. 8. APPROVAL OF BILLS & ACCOUNTS Motion #12 Chamber - Dunlop Payables listing for BE IT RESOLVED THAT Council approves the payable listing dated for payment as presented and circulated. CARRIED: K. Bennington Page 6 of 7

7 Mayor Crewson returned to the room and assumed the chair. 9. NEW BUSINESS NOT SET OUT ON AGENDA The CAO/Clerk noted that a resident has approached the Town to replace a tree currently located on the boulevard which is Town property. It was noted that the replacement tree would have to meet Town specifics and standards. The homeowner must understand that the tree will become Town property. 10. COUNTY BUSINESS 11. CONFIRMATORY BY-LAW Motion #13 Chambers - Dunlop By-law # is ready for Council s consideration being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its meeting held. BE IT RESOLVED THAT leave be given for the reading and enacting of By-law # being a bylaw to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its meeting held. 12. ADJOURNMENT Motion #14 Dunlop - Chambers BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor. Meeting adjourned at 9:44 pm... MAYOR CAO/CLERK Page 7 of 7