MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE SEPTEMBER 25, :00 PM MINUTES

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1 MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE - 01:00 PM MINUTES Present: Staff: Regrets: Mayor McQueen Deputy Mayor Halliday Councillor Desai Councillor Harris Councillor Little Councillor Mokriy Councillor Silverton Jerri-Lynn Levitt, Deputy Clerk Rob Adams, CAO Chris Cornfield, Director Bill Klingenberg, Director Karen Mills, Director Anna McCarthy, Deputy Treasurer Raylene Martell, Municipal Clerk 1 Call to Order Mayor McQueen called the meeting to order at 1:00 pm 2 Approve the Agenda 2.1 Recommendation CoW Desai - Harris That the Committee of the Whole Agenda of September 25, 2017 be approved as circulated, including any items added to the Agenda. Additions to the Agenda: 1. Vandalism in Markdale (Councillor Desai) 2. Feversham Road - Wellington Street Construction (CAO) 3 Declaration of Pecuniary (Financial) Interest, Direct or Indirect and the General Nature Thereof No declarations of pecuniary interest. 4 Announcements/Recognitions/Events/Condolences Council members provided an update on recent events attended as well as upcoming events. 5 Scheduled and Unscheduled Delegations 5.1 Team Pond Peter Ferguson and Ray Macdonald spoke regarding a proposed Kimberley Pond Rehabilitation Project including a progress plan. The delegation included: Discussion regarding the Conservation Authority and the Ministry of Natural Resources and whether they have been contacted regarding the project. Discussion regarding the ownership of the pond and that the Municipality is the owner of the subject lands. Discussion regarding the challenges and issues with the dam and pond and the downstream issues.

2 5.2 Unscheduled Delegations: 1. Jill Badgerow and Joan Muir spoke as representatives of the Feversham Park, Osprey Museum and the residents of Feversham regarding Wellington Street in Feversham. The unscheduled delegation discussed: The road conditions on Wellington Street from the Osprey Museum to the Park entrance. 2. Peter Ferguson spoke regarding the architecture and interior of the municipal building and layout of Council Chambers. The unscheduled delegation discussed: The seating arrangement in Council Chambers The condition of chairs The need for a new building 5.3 Recommendation: CoW Mokriy - Desai The present condition of the pond at Kimberley has the potential of resulting in damaging downstream conditions caused by increased water flow. Therefore, pending the proper Grey Sauble Conservation Authority and applicable permits and approvals, the Council of Grey Highlands supports, in principle, the rehabilitation/renewal of the current situation at the Kimberley Pond; and that staff be directed to analyze and report back to Council as soon as possible. CoW Halliday - Harris That the un-scheduled delegation from Jill Badgerow and Joan Muir be CoW Halliday - Mokriy That the un-scheduled delegation from Peter Ferguson be 6 Presentations 6.1 CAO Kim Wingrove and Warden Al Barfoot - County of Grey CAO Kim Wingrove highlighted points in the presentation including 2017 projects and initiatives, investments in roads (including many County roads in Grey Highlands over the next 5 years), investment in bridges, an update on the County's Official Plan, a Trails Master Plan, community/social service enhancements, long term care and services for Seniors, local collaboration among the nine lower tier municipalities, economic development, and Ag The future of farming.

3 7 Reports for Consideration 7.1 CD Joint Building Services Code of Conduct For Chief Building Officials and Building Inspectors CoW Silverton - Little That report CD regarding a Joint Building Services Code of Conduct for Chief Building Officials and Building Inspectors is received; and That the Code of Conduct for Building Officials is brought to Council for enacting in accordance with Section 7.1 of the Building Code Act CLS Authorize signing of Contribution Agreement RED CoW Little - Halliday That Report CLS Authorize signing of Contribution Agreement RED be received; and That Council direct staff to forward the by-law to authorize the signing of the contribution agreement to the next Council meeting for passing. 7.3 CLS Grey Gables Action Working Group Discussion around the members and Terms of Reference. Discussion about the possibility of joining a larger working group if necessary. Discussion regarding the resolution wording, request to remove the word Chatsworth from the resolution. Discussion regarding the Terms of Reference and having the Working Group, once established, create the Terms of Reference. CoW Silverton - Harris That Report CLS Grey Gables Action Working Group be received; and That Council approve the terms of reference for the working group as attached; and That Council appoint and to the Grey Gables Action Working Group and/or Chatsworth Multi-Municipal Working Group as required CoW Little - Desai That Council amend the Grey Gables Action Working Group Resolution to remove the word Chatsworth. CoW Desai - Mokriy That Report CLS Grey Gables Action Working Group be received; and That Council appoints the following: Councillor Mokriy, Councillor Little, Deputy Mayor Halliday, and Councillor Silverton to the Grey Gables Action Working Group and/or the Multi-Municipal Working Group as required.

4 7.1 Request to move item 11.1 ahead in the agenda to be dealt with prior to one of the Councillors having to leave. Feversham Road Construction - Wellington Street Director of Transportation provided a background of the project and noted that there was a site meeting and a report to Council with options and direction was given to add the project to the 2017 budget. Discussion regarding 2017 budget process. The Director noted the prices are three and four times what the budget allows and that he met with CAO to discuss options. Staff now looking at mediating the drainage issues. Director noted that some of the work could be done in house to try and repair the road by pulverizing the road and performing drainage work to try and mediate the problem. CoW Silverton -Desai That Council move forward with the rehabilitation of Wellington Street from Mill Street to the Park Entrance in Feversham; and That the Director of Transportation and Environmental Services decide who will do the work using timing and cost as the main factors in the decision. *Councillor Mokriy left the meeting at this time. *Councillor Desai left the meeting at this time. 7.4 CLS Authorize signing of Contribution Agreement Connecting Links Intake 2 CoW Halliday - Little That Report CLS Authorize signing of Contribution Agreement Connecting Links be received; and That Council direct staff to forward the by-law to authorize the signing of the contribution agreement to the next Council meeting for passing. 7.5 CLS Council Meeting Structure CoW Little - Harris That Report CLS Council Meeting Structure be received. *Councillor Desai returned to the meeting at this time. 7.6 FIN Development Charges Background Study Direction CoW Little - Silverton That report FIN dated September 25, 2017 regarding Development Charges Study Direction, be received; and International Inc. to calculate the residential development charge on a per unit basis; and International Inc. to introduce a non-residential demolition/redevelopment credit in the Development Charges Background Study; and

5 International Inc. to calculate the anticipated costs for Water, Wastewater, Waste Diversion and Police where and if applicable and incorporate into the Development Charge; and International Inc. to prepare the Development Charges Background Study based on a municipal wide by-law and a separate area specific Water and Wastewater by-law. 7.7 PL Site Plan Control Application - Martin CoW Halliday - Little That Planning Report PL is received; That approval be provided to support the recommendation of the Municipal Planner to approve SP provided that the provision of securities equal to the amount of the Cost Estimate for grading works are provided; AND further that a by-law be forwarded for appropriate readings to authorize the Mayor and the Municipal Clerk to enter into a Site Plan Agreement with the Property Owner on behalf of the Municipality. 8 Communications for Consideration 8.1 Flesherton Minor Hockey Request - Hockey Day in Flesherton - October 21, 2017 CoW That the Flesherton Minor Hockey request to waive the Kinplex Hall rental fee on October 21, 2017 be received; AND that the request be approved. 8.2 County of Grey - Request for Grey Highlands Comments CoW That the Council of the Municipality of Grey Highlands supports having the Warden of the County of Grey directly elected beginning in Consent Agenda CoW Little - Halliday That the Consent Agenda, with the exception of any items extracted, be presented to the next regular Council agenda for authorization for the action to be taken as may be necessary to give effect to the recommendations contained therein/amended. Items Pulled: 9.2 (Silverton), 9.3 (Silverton)

6 Reports for information only 9.1 FIN Financial Update August 2017 That Report FIN Financial Update August 2017 be Communications containing recommendations from the Clerk as to their disposition 9.4 Resolutions from other Municipalities That resolutions from other Municipalities be received for information. 9.5 Dufferin Wind Power Notice of Public Meetings That the Dufferin Wind Power Notice of Public Meetings be 9.6 OMB Adjournment - Borges - Z That OMB Adjournment - Borges - Z be received for information. Consent Agenda Items extracted: 9.2 CLS Grey Highlands Logo and Branding Project Update CoW That Report CLS Grey Highlands Logo and Branding Project Update be 9.3 CLS Grey Highlands Social Media Update CoW Silverton - Harris That Report CLS Grey Highlands Social Media Update be *Committee recessed at 4:56 pm for the Public Meeting. *Committee reconvened at 7:25 pm. 10 Consideration for a Staff Report Discussion on the need for a staff report on vandalism. The CAO noted that our staff is doing everything to ensure that vandalism is corrected as soon as possible and that a staff report wouldn't provide any further information. Desai removed his request for a staff report. It was noted that the Police Services Board meets Tuesday September 26 th. 11 Additions to the Agenda Both items were dealt with earlier in the agenda. 12 County Council Update - Mayor & Deputy Mayor 12.1 County Report PDR-CW Municipality of Grey Highlands Official Plan 5 year review - Councillor Little

7 The Mayor noted the County has approved our Official Plan except for two items. Councillor Little provided a background of the Official Plan Review process that started in December There were two areas of disagreement between Grey Highlands and the County: the C4 zoning provisions and whether a Local Official Plan Amendment is required for aggregate. The County noted that if within the aggregate mapping area, a Local Official Plan Amendment should not be required. Grey Highlands stood firm on their decision to require a Local Official Plan Amendment to trigger the public process. 13 Meeting Dates Meetings are held in Council Chambers at the Municipal Office, Toronto Street South, Markdale, unless otherwise noted Police Services Board - Council Chambers - 1 pm 14 Notice of Motion Committee of Adjustment - Council Chambers - 5 pm Council - Council Chambers - 7 pm Committee of the Whole - Council Chambers - 1 pm Public Planning Meeting - Council Chambers 5 pm 15 Council Questions 16 Public Notice 17 Closed Session 18 Public Planning Meeting to Commence at 5:00 pm 18.1 Planning Applications: 18 Adjournment Z Legree Z McClure Z Vujanovic Z Brubacher Z Bauman 18.1 Recommendation CoW That Committee adjourn until the Call of the Chair. Time: 8:04 pm Paul McQueen, Mayor Raylene Martell, Municipal Clerk