PRESCOTT TOWN COUNCIL MINUTES Monday, February 29, 2016

Transcription

1 PRESCOTT TOWN COUNCIL MINUTES Monday, February 29, 2016 Council Chambers 7:00 p.m. Present: Mayor Brett Todd, Councillors Leanne Burton, Teresa Jansman, Fraser Laschinger, Lee McConnell, Mike Ostrander, and Ray Young Staff: Rob Wittkie, Acting CAO/Treasurer, Steven Potter, Director of Corporate Services, Kimberley Casselman, Clerk, Lindsey Veltkamp, Administrative Assistant Corporate Services Council Meeting 1. Call to Order Mayor Todd called the meeting to order at 7:07 p.m. 2. Approval of the Agenda Motion : Young, Ostrander That the agenda for the Council Meeting of January 6, 2016 be approved as amended. The agenda was amended as follows: 1) Under Item #13 - By-Laws: Add 13.4 Long-Term Care Home Service Accountability Agreement (LSAA) Councillor McConnell spoke to the addition to the agenda. 3. Declarations of Interest - None 4. Presentations - None Page 1 of 13

2 5. Delegations 5.1 Craig Raymond & Virginia Belleville Petition for 401 Interchange Sound Barrier Mr. Craig Raymond and Ms. Virginia Belleville were in attendance to speak before Council and formally submit a petition from Fader Subdivision residents. A copy of the petition is held on file. Mr. Raymond spoke to his concerns regarding the 716 interchange and the need for a sound barrier. He discussed the petition and various issues residents had regarding the interchange including noise, traffic, and health issues. He also spoke to homes being in close proximity to trucks parking along the highway shoulder and the health and safety issues surrounding this. Ms. Belleville spoke to her concerns regarding the 716 interchange and the need for a sound barrier. Ms. Belleville stated that children, who lived in the area, played in close proximity to the interchange. She referenced health and safety issues associated with the interchange and stated that she was counting on Council to address these concerns with the Ministry of Transportation. Ms. Rosemarie Aubut also addressed her concerns regarding the interchange. She spoke to noise and health and safety issues. Council discussed the issue and the various concerns surrounding it. Discussion was held regarding possible Federal infrastructure funding for a sound barrier and the difficulties small towns had in seeing action by the Ministry of Transportation. Mayor Todd stated that he had been in contact with MTO representatives who had informed him that plans for a sound barrier had been drafted. He added that MTO stated there was no timeline associated with implementing the plans. Council further discussed options for addressing some of the concerns and asked that residents contact the OPP and By-law Enforcement Officer regarding some of the traffic and health and safety concerns. Motion : Ostrander, Young That Council accept the Fader Subdivision Petition regarding the installation of a barrier on the 716 interchange and direct staff to report back to Committee of the Whole on the matter. Page 2 of 13

3 6. Minutes of the previous Council meetings Motion : Jansman, Laschinger That the Council minutes dated January 25, 2016 be accepted as presented. Motion : Burton, Jansman That the Special Council minutes dated February 1, 2016 be accepted as presented. Motion : Ostrander, Young That the Special Council minutes dated February 13, 2016 be accepted as presented. Motion : Laschinger, Jansman That the Special Council minutes dated February 17, 2016 be accepted as presented. 7. Communications & Petitions 7.1 Action Items 7.2 Information Items Motion : Ostrander, Young That the information items under separate cover be received and filed. 1. The Royal Heraldry Society of Canada letter re: Prescott Coat of Arms 2. Township of Wainfleet resolution re: Wind Power Generation 3. Prescott Fire Department letter re: Light Up the Night Parade Thank You 4. Prescott Fire Department Fire Call Summary January St. Lawrence Cruise Lines Inc. letter re: 2016 Schedule of Visits Page 3 of 13

4 6. Township of Cavan Monaghan resolution re: Ontario s Consultation on Primary, Home, and Community Health Care 7. Corporation of the Town of Carleton Place resolution re: Provincial Infrastructure Funding 8. Municipal Property Assessment Corporation letter re: Important Changes for the 2016 Assessment Update 9. Prescott Cemetery Board 2015 Annual Report 10. Township of Southgate resolution re: Bill 36, an Act to Amend the Trespass to Property Act 11. Communities in Bloom letter re: 2016 Edition of Communities in Bloom Ontario 12. Ontario Small Urban Municipalities letter re: 2016 OSUM Conference & Trade Show and Executive Committee Nominations 13. Association of Municipalities of Ontario re: Request for Council resolution to support AMO/LAS request for Broader Municipal Investment Powers Councillor Jansman referenced the Municipal Property Assessment Corporation letter. She noted that the letter stated Prescott s assessment notices would be sent out April 11 th. Councillor Jansman spoke to the AMO regarding investment powers and having this issue come before Committee of the Whole. Councillor Jansman also referenced the resolution from the Township of Cavan Monaghan regarding Ontario s Consultation on Primary, Home, and Community Health Care. Councillor Laschinger spoke to the Prescott Cemetery Board 2015 Annual Report. He provided an overview of the report and 2015 operations. Councillor Laschinger spoke to membership, increased activity, and 2015 being a successful year for the cemetery. Councillor McConnell spoke to the proposed St. Lawrence Cruise Lines 2016 stops in Prescott. He asked that this schedule be forwarded to the BIA. He also spoke to the Municipal Property Assessment Corporation letter and the assessment appeal process. Councillor McConnell complimented Councillor Laschinger on his work with the Prescott Cemetery Board. 8. Committee Reports 8.1 Report No Minutes of the meeting held February 1, 2016 a) Motion : Young, Ostrander That the Committee of the Whole minutes dated February 1, 2016 be accepted as presented. Page 4 of 13

5 b) Motion : Burton, Jansman That Council endorse the Lanark, Leeds and Grenville Healthy Communities Vision. Councillor Burton spoke to Dr. Paula Stewart s presentation to Committee of the Whole regarding the Lanark, Leeds and Grenville Healthy Communities Vision. 8.2 Report No Minutes of the meeting held February 17, 2016 a) Motion : Burton, Jansman That the Committee of the Whole minutes dated February 17, 2016 be accepted as presented. b) Motion : Laschinger, Jansman That Council approve the Council Committees and Boards for Councillor Laschinger spoke to the Council Committees and Boards. He stated that at the beginning of each calendar year, the Committees and Boards of Council and their respective members were named by resolution at a Council meeting. This was done to ensure that the committees and boards were covered through the Town s liability insurance policy and also done to annually confirm the various Committee and Board members for the year. c) Motion : McConnell, Ostrander That Council award the purchase of a new Kubota tractor to Weagant Farm Supplies at a cost of $32, plus applicable taxes. Councillor McConnell spoke to the purchase of a new Kubota tractor. He referenced the additional features included with this type of tractor. Page 5 of 13

6 d) Motion : McConnell, Ostrander That staff be directed to include the purchase of the caster wheel kit, at a price of $485.00, to the purchase of the Kubota tractor. Councillor McConnell stated that in order to use the broom feature on the new tractor, an additional kit was required. He added that this purchase was still within budget. 9. Mayor Mayor Todd spoke to his attendance at the Ontario Good Roads Association and Rural Ontario Municipal Association combined conference in Toronto. He referenced various meetings at the conference and spoke to meetings between the Eastern Ontario Mayor s Committee and the NDP caucus, PC caucus, and Minister s delegation. Mayor Todd spoke to his attendance at a Palliative Care Telethon on February 27 th and 28 th and also spoke to his attendance at a silent auction fundraiser on February 27 th for local figure skaters, Alaine Chartrand and Matthew Markell. Mayor Todd spoke to an upcoming community drug strategy meeting. He stated that the meeting would be taking place at Prescott Town Hall on March 2 nd at 1 p.m. Mayor Todd added that these meetings were bringing together local stakeholders as a collaborative approach to address substance misuse in the community. 10. Outside Boards, Committees and Commissions Councillor Burton offered her congratulations to four new members of the Prescott Fire Department. She spoke to the recent successful grant application for the Healthy Kids Community Project Fund in the amount of $10K. Councillor Burton stated that this funding would go towards increased programming at the pool and referenced a new pool program titled, Prescott Aquatic Adventures. Councillor Jansman spoke to her attendance at the South Grenville Chamber of Commerce Annual General meeting on January 28 th and the Wastewater Treatment Facility Management Board meeting on January 28 th. Councillor Jansman also spoke to her attendance at the Ontario East economic development event on February 11 th and the Leeds, Grenville and Lanark District Health Unit Board of Health on February 18, Page 6 of 13

7 Councillor Laschinger spoke to the 200 th anniversary of Colonel Edward Jessup s death and the recent proclamation made by Mayor Todd. He spoke to stepping down as Chair of the Grenville Historical Society and his attendance at the Annual Snowflake Dinner on February 20 th which was a fundraiser benefitting the St. Lawrence Shakespeare Festival. Councillor McConnell spoke to his attendance at two St. Lawrence Lodge Board of Management meetings. He spoke to the Long-Term Care Home Service Accountability Agreement (LSAA) and that it was being added to the current agenda due to the time sensitivity nature of the agreement. Councillor McConnell spoke to his attendance at the Wastewater Treatment Facility Management Board meeting on January 28 th and his attendance at the last Prescott Library Board meeting and Prescott Youth Centre meeting. He complimented Public Works staff for all of their hard work during the last snowstorm event. Councillor Ostrander spoke to his attendance at the Ontario East economic development meeting on February 11 th and a South Grenville Chamber of Commerce meeting on February 17 th. Councillor Young complimented Public Works staff for all of their hard work during the last snowstorm event and stated there had been an increase in residents complimenting Town staff on their snow removal efforts. Councillor Young spoke to his attendance at the Police Services Board meeting on January 26 th. He stated that crime rates had decreased and that Detachment Commander would be coming to an upcoming Council meeting to report on He spoke to the new Provincial appointed members, Mr. Ken Durand and Mr. Norman Thomas. Councillor Young spoke to the Fire Chief s recent presentation to Council on He also referenced the four new volunteer members and a recent training drill at Wellington House. 11. Staff Mr. Rob Wittkie, Acting CAO, provided an update on two applications before the Prescott Heritage Committee for review and consideration. He stated that a meeting date would soon be set for the Crane House application and also spoke to the setting of a meeting date for the Wiser Hall application. Ms. Kimberley Casselman, Clerk, spoke to her attendance at the Ontario Good Roads Association and Rural Ontario Municipal Association combined conference in Toronto. Mr. Steven Potter, Director of Corporate Services, stated that the job posting for Page 7 of 13

8 summer student positions had closed at 4 p.m. He stated that interviews would commence in the following weeks and selections would be made by the end of the month. 12. Resolutions - None 13. By-laws Council Appointments Motion : Laschinger, Jansman That By-law , being a by-law to appoint members of Council to boards and commissions for the year 2016, to appoint members of Council to the Standing Committees of Council for the year 2016, and the appointments of Deputy Mayor for the year 2016, be read a first and second time. Motion : Laschinger, Jansman That By-law , being a by-law to appoint members of Council to boards and commissions for the year 2016, to appoint members of Council to the Standing Committees of Council for the year 2016, and the appointments of Deputy Mayor for the year 2016, be read a third time, passed and signed by the Mayor and Clerk Ontario Community Infrastructure Fund Contribution Agreement Motion : McConnell, Ostrander That By-law , being a by-law to authorize a Contribution Agreement between her Majesty The Queen in Right of Ontario and the Corporation of the Town of Prescott regarding the Ontario Community Infrastructure Fund (Application-based Component), be read a first and second time. Page 8 of 13

9 Motion : McConnell, Ostrander That By-law , being a by-law to authorize a Contribution Agreement between her Majesty The Queen in Right of Ontario and the Corporation of the Town of Prescott regarding the Ontario Community Infrastructure Fund (Application-based Component), be read a third time, passed and signed by the Mayor and Clerk. Councillor McConnell and Mayor Todd spoke to the by-law and the St. Lawrence Street project. Discussion was held regarding the construction process and receiving public input prior to the project starting Chief Administrative Officer Appointment Motion : Jansman, Laschinger That By-law , being a by-law to authorize the appointment of a Chief Administrative Officer, Deputy Clerk, and Acting Treasurer for the Corporation of the Town of Prescott, be read a first and second time. Motion : Jansman, Laschinger That By-law , being a by-law to authorize the appointment of a Chief Administrative Officer, Deputy Clerk, and Acting Treasurer for the Corporation of the Town of Prescott, be read a third time, passed and signed by the Mayor and Clerk. Councillor Jansman stated that she was looking forward to having Mr. Mercier join the Town of Prescott team. She thanked Mr. Rob Wittkie, Acting CAO, and all staff for stepping up during the transition process. Mayor Todd also thanked Mr. Wittkie and staff. Page 9 of 13

10 13.4 Long-Term Care Home Service Accountability Agreement (LSAA) Motion : McConnell, Young That By-law , being a by-law to authorize the execution of a Long- Term Care Home Service Accountability Agreement (LSAA) between the Corporation of the City of Brockville, the United Counties of Leeds and Grenville, the Corporation of the Town of Prescott, the Corporation of the Town of Gananoque, and the South East Local Health Integration Network (SE LHIN) in respect of St. Lawrence Lodge (HSP), be read a first and second time. Motion: : McConnell, Young That By-law , being a by-law to authorize the execution of a Long- Term Care Home Service Accountability Agreement (LSAA) between the Corporation of the City of Brockville, the United Counties of Leeds and Grenville, the Corporation of the Town of Prescott, the Corporation of the Town of Gananoque, and the South East Local Health Integration Network (SE LHIN) in respect of St. Lawrence Lodge (HSP), be read a third time, passed and signed by the Mayor and Clerk. Councillor McConnell spoke to the proposed by-law and agreement. He spoke to the time sensitive nature of the agreement and that the St. Lawrence Lodge Board of Management had extensively reviewed the document which was essentially the same as it had been when last approved three years ago. 14. New Business Councillor Laschinger spoke to the Ontario Clean Water Agency (OCWA) 2015 report. He thanked OCWA for the report and stated that he was pleased that the system was working so well. 15. Notices of Motion - None 16. Mayor s Proclamation - None Page 10 of 13

11 17. Period for Media Questions Mr. Nick Gardiner, Brockville Recorder & Times, inquired as to the Town s levy amount for the St. Lawrence Lodge and asked how many Prescott residents resided at the lodge. The Clerk was directed to follow up with Mr. Gardiner to provide the requested information. Mr. Gardiner also asked about a public meeting regarding the St. Lawrence Street construction project. Mayor Todd stated that no date had been set yet, but there would be a very public process. Mr. Gardiner spoke to the Protocol Biomass project and the deadline of March 4, Mayor Todd stated that there was currently no update on the project. 18. Closed Session 18.1 Water & Sewer Fee Calculations 18.2 Economic Development Update 18.3 Purchase & Sale Motion : Ostrander, Young That Council move into closed session at 9:12 p.m. to address matters pertaining to: 18.1 Water & Sewer Fee Calculations advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 18.2 Economic Development Update a proposed or pending acquisition or disposition of land by the municipality or local board; 18.3 Purchase & Sale a proposed or pending acquisition or disposition of land by the municipality or local board; And that the Acting CAO/Treasurer, Director of Corporate Services, Clerk, and Administrative Assistant Corporate Services remain in the room. Page 11 of 13

12 Motion : Laschinger, Jansman That the meeting be extended. (Time: 10:05 p.m.) Motion : Ostrander, Young That the meeting reconvene in open session. (Time: 11:12 p.m.) 19. Rise and Report During the Closed Session, Council received information on item and provided staff direction on items 18.1, 18.2, and Confirming By-Law Motion : That By-Law , being a by-law to confirm the proceedings of the Council meeting held on February 29, 2016, be read a first and second time. Motion : That By-Law , being a by-law to confirm the proceedings of the Council meeting held on February 29, 2016, be read a third time, passed and signed by the Mayor and Clerk. 21. Adjournment Motion : That the meeting adjourns to Tuesday, March 29, 2016 at 7:00 p.m. (Time: 11:13 p.m.) Page 12 of 13

13 Original signed by Mayor Original signed by Clerk Page 13 of 13