Dryden Youth Centre. (Personal)

Transcription

1 The Corporation of The City of Dryden May 21, 2013 Minutes of an Open Meeting of Council held at 6:00 p.m. on the above date in the Council Chambers at City Hall. Present: Absent: Staff: Others: Mayor Nuttall, Councillors,, S. MacKinnon, Moss, Trist and Wintle. Acting City Manager A. Wellington, Treasurer A. Bodnarchuk, Public Works Manager B. Poole, Dryden Police Service Chief R. Davis, Acting Deputy Clerk A. Euler and Acting Clerk D. Kincaid. Dryden Police Services Board Chair P. Andrusco. 1. Call to Order: Mayor Nuttall called the meeting to order at 6:00 p.m. 2. Declarations of Pecuniary Interest and the General Nature thereof for: The Agenda for this meeting. Mayor Nuttall called for declarations of Pecuniary Interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to the Agenda for this meeting and the response was negative. Minutes of meeting at which a member was not in attendance: Mayor Nuttall called for declarations of Pecuniary Interest, and the general nature thereof, under The Municipal Conflict of Interest Act with respect to Minutes of a meeting at which a member was not in attendance and had not previously declared and the response was negative. 3. Adjournment to Closed Session: At this time, 6:01 p.m., the Open Meeting of Council convened to the Closed Meeting. 1 S. MacKinnon THAT, Council do hereby adjourn to a Closed Session of Council pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: Presentation: Dryden Police Services Board re Human Resources. (Personal/Legal) Dryden Youth Centre. (Personal) Domtar Assessment Working Group Update. (Litigation or potential litigation, including

2 Page 2 of 11 Page 2 of Reconvene from Closed Session: matters before administrative tribunals, affecting the municipality or local board) At this time, 6:51 p.m., the Closed Session of Council reconvened to an Open Session of Council. 2 S. MacKinnon THAT Council do hereby reconvene to an Open Session of Council. 5. Resumption of Open Council Meeting: Mayor Nuttall called the meeting back to order at 7:02 p.m. Present: Absent: Staff: Mayor Nuttall, Councillors,, S. MacKinnon, Moss, Trist and Wintle. Acting City Manager A. Wellington, Treasurer A. Bodnarchuk, Public Works Manager B. Poole, Dryden Police Service Chief R. Davis, Dryden Development Corporation Office Manager N. Gale, Acting Deputy Clerk A. Euler and Acting Clerk D. Kincaid. Others: Dryden Police Services Board Chair P. Andrusco, Ms. G. Kurz and Ms. S. Armstrong of the Dryden District Chamber of Commerce, Mr. V. Valdock and two (2) members of the public. 6. Report from Closed Session: Ms. Kincaid reported that there were three (3) items on the Closed Agenda for this evening and that Council had received a presentation from the Police Services Board on a personal/legal issue and had begun discussion about the Dryden Youth Centre operation and staffing in the earlier Closed Session. In a second Closed Session to be held later this evening Council will continue its discussion on the Youth Centre and will receive an update regarding the Domtar Assessment Working Group. 7. Delegations: Ms. G. Kurz re Dryden District Chamber of Commerce. Ms. Kurz advised Council she was in attendance to try to determine the ownership of the building that houses the Visitor Information Centre and to request Council provide support towards the future of the Visitor Information Centre in 2013 and beyond. She advised that the Chamber of Commerce had housed its office at the Highway 17 site since 1962 and that the Chamber had assumed stewardship of the building while the City of Dryden maintained the grounds. Further, the Chamber provided information to visitors for a fee billed to the City until In 2009 the Dryden Development Corporation (DDC) took over the provision of visitor information and leased space

3 Page 3 of 11 Page 3 of 11 from the Chamber of Commerce for the Visitor Information Centre. Ms. Kurz advised that late in 2012, the DDC advised the Chamber of Commerce that they would be turning visitor information services back over to the Chamber. Ms. Kurz advised that the Chamber of Commerce does not have the resources to maintain the Visitor Information Centre without municipal resources but noted that the service should still be continued even if it is not offered from the Chamber of Commerce office. Ms. Kurz noted that the Chamber could operate from anywhere, not necessarily from the location on Highway 17. She advised Council that the Chamber of Commerce is looking for Council support and cooperation in moving forward with this issue. Following discussion, Council directed the Acting Clerk to work with Ms. Kurz on this issue. Council thanked Ms. Kurz for her presentation. ACTION: Acting Clerk Mr. V. Valdock re Request for support for Airforce Base in Dryden. 8. Presentations: Mr. Valdock advised he was in attendance to provide information on an economic development initiative to Council for its consideration. He advised he had already presented his information to MP Greg Rickford who would be discussing it with the Minister of National Defense, Peter McKay. Mr. Valdock stated that the federal government had announced a third Air Force training base was to be developed in Canada but that no location had been selected and he felt that Dryden would be an ideal location. He suggested the development of a base would involve minimal cost, would bring new residents to the area, would generate revenue for the City of Dryden and region and might possibly help Dryden retain its youth. Mr. Valdock requested a response from Council to his proposal within one (1) month as he intended to move forward with the project. Council suggested the issue could be discussed at the Public Works and Airport level and that Mr. Valdock should contact Mr. Friesen, the Manager of the Dryden Airport. Council thanked Mr. Valdock for thinking outside of the box with regards to economic development and agreed that the idea warranted further discussion. Mr. Valdock was thanked for his presentation. ACTION: DDC/Administration 2012 Annual Dryden Police Service Report - P. Andrusco, Chair. Mr. Peter Andrusco, Chair of the Dryden Police Services Board, presented the 2012 Dryden Police Service Report. He highlighted the Crime Unit, training and Communications Centre portions of the report and advised that this is posted on the Dryden Police Service website. Council thanked Mr. Andrusco for the information, expressed their pride in the Dryden Police Service including its civilian and uniformed employees and thanked the Dryden Police Service members and their families for protecting our community. 9. Public Notices - Clerk:

4 Page 4 of 11 Page 4 of 11 Consent Agenda - Part 1 General Consent Agenda Part 1 Motion: 3 S. MacKinnon THAT Council hereby consider the following items of the Consent Agenda - Part 1 - General under date of May 21, 2013 as read and adopted: 10. (d) (e) (f) (d) Councillor Trist commented that Jump Start Day, which is taking place May 25, 2013 is a very important event. Councillor Wintle asked a question pertaining to the replacement of the Medical Officer of Health noted in the Minutes of the Board of Health for the Northwestern Health Unit Meeting. Councillor S. MacKinnon advised that this was undertaken to provide coverage in case the Medical Officer of Health is on vacation. 10. Adopt/Receive Minutes: Dryden and District Museum Advisory Board Minutes - March 13, (Receive) 4 S. MacKinnon THAT Council receive the Minutes of the March 13, 2013 meeting of the Dryden and District Museum Advisory Board. Kenora District Services Board Minutes - March 21, (Receive) 5 THAT Council receive the Minutes of the March 21, 2013 meeting of the Kenora District Services Board. Board of Health for the Northwestern Health Unit Minutes - March 22, (Receive) 6 S. MacKinnon THAT Council receive the Minutes of the March 22, 2013 meeting of the Board of Health for the Northwestern Health Unit. (d) Council Meeting Minutes - April 15, (Adopt) 7 S. MacKinnon THAT Council adopt the Minutes of the April 15, 2013 meeting of Council.

5 Page 5 of 11 Page 5 of 11 (e) Special Council Meeting Minutes - May 6, (Adopt) 8 S. MacKinnon THAT Council adopt the Minutes of the May 6, 2013 Special meeting of Council. (f) Committee of the Whole Meeting Minutes - May 13, (Adopt) 9 S. MacKinnon THAT Council adopt the Minutes of the May 13, 2013 meeting of Committee of the Whole. 11. Motions Arising from previous Council and Committee of the Whole Meetings: 12. Award of Tenders/Request for Proposals: 13. Information Items: Municipal Wages and Accounts - April S. MacKinnon THAT Municipal Wages and Accounts for the month of April 2013 in the amount of $2,248, be approved for payment. Northwestern Health Unit re 2012 Surplus - Municipal Levy Funds. 14. Proclamations: This item was received for information purposes. Jumpstart Day - May 25, Trist Moss THAT at the request of Canadian Tire Jumpstart, Council do hereby proclaim May 25, 2013 as "Jumpstart Day" in the City of Dryden. Spina Bifida and Hydrocephalus Awareness Month - June Wintle Trist THAT at the request of the Spina Bifida and Hydrocephalus Association of Ontario, Council do hereby proclaim the month of June 2013 as "Spina Bifida and Hydrocephalus Month" in the City of Dryden.

6 Page 6 of 11 Page 6 of 11 Seniors' Month - June S. MacKinnon THAT at the request of the Minister Responsible for Seniors, Council do hereby proclaim the month of June 2013 as "Seniors' Month" in the City of Dryden. (d) English as a Second Language Week - October 20-26, Trist Moss THAT at the request of the Teachers of English as a Second Language Association of Ontario, Council do hereby proclaim the week of October 20-26, 2013 as "English as a Second Language Week" in the City of Dryden. Consent Agenda - Part 2 - By-laws Consent Agenda - Part 2 Motion: 15 S. MacKinnon THAT Council consider Section 15 of the Consent Agenda - Part 2 - By-laws, under date of May 21, 2013 which includes the following by-laws, as read a first, second and third time: By-law By-law By-law By-law By-laws - First, Second and Third Reading: By-law re Designate a Head and Delegate Powers and Duties in the Head for the Purpose of the Municipal Freedom of Information and Protection of Privacy Act. 16 S. MacKinnon THAT By-law being a by-law to designate the Head and delegate powers and duties granted or vested in the Head for the purposes of the Municipal Freedom of Information and Protection of Privacy Act for The Corporation of The City of Dryden to the City Clerk be read a first, second and third time. 17 Moss Trist By-law re Amend Chapter 72 Fees and Charges. THAT By-law being a by-law to amend Chapter 72, Fees and Charges of the Municipal Code of The Corporation of The City of Dryden, by deleting and replacing Schedule "H" - Outdoor Recreation Facilities, be read a first, second and third time.

7 Page 7 of 11 Page 7 of 11 By-law re Authorize the Execution of an Agreement of Land Purchase and Sale. 18 Trist Moss THAT By-law being a by-law to execute an agreement of purchase and sale between Jason and Theresa Lambert and The Corporation of The City of Dryden be read a first, second and third time. (d) By-law re Confirmatory By-law. 19 S. MacKinnon THAT By-law being a by-law to confirm the proceedings of Council be read a first, second and third time. Regular Agenda 16. Items Severed from Consent Agenda or Deferred Items: 17. Staff Reports: Staff Report re Initiation of Metered Waterworks and Wastewater Billing and the Setting of Monthly Water and Wastewater Rates - Acting City Manager. (i) By-law Mr. Wellington reviewed his report noting the water consumed on all premises in the City of Dryden would be charged a volumetric rate of $3.06 per cubic metre and that there would also be a fixed rate charged on a monthly basis. He advised there would be no declining rate for those who use over a specific amount of water and that the bills would reflect usage in the previous month. Mr. Wellington advised that meters would be read on the last business day of each month and he suggested that the amount charged for the volumetric rate be re-visited within the year. The public was reminded that if they had questions about water meters or were experiencing leaks, to call Public Works at or to call for billing questions. 20 THAT By-law being a by-law to amend Chapter Sewers and Chapter Waterworks of the Municipal Code of The Corporation of The City of Dryden to delete and replace certain rates in the City of Dryden be read a first, second and third time. Staff Report re 2013 Budget Estimates - Acting City Manager. Mr. Wellington reviewed this report and provided a Powerpoint presentation regarding the 2013 Budget estimates. He noted several

8 Page 8 of 11 Page 8 of 11 senior positions within the City of Dryden have not been filled, that 22 positions with DMTS were eliminated and a further 41.5 full and parttime positions have been eliminated. Mr. Wellington stressed the importance of having a comprehensive service level review undertaken before further job or service cuts are implemented. Mr. Wellington requested Council direct staff to prepare the by-laws to adopt the estimates and to set the rates of taxation based on one of the options to be presented later this evening by the Treasurer. He also recommended Council direct staff to undertake a review of service levels, operations and organizational structures. Staff Report FIN re 2013 Draft Budget and Rates of Taxation - Treasurer. Ms. Bodnarchuk reviewed her report which included four (4) options to be considered by Council in terms of adopting the budget and setting the 2013 taxation rates. The report recommended Council choose to base taxation on the large industrial property assessment of $41.7 million with a tax write-off of $2 million based on potential property assessment reductions. This option would result in an 11% increase to the average residential taxpayer after factoring in the impact of education taxes. Following a lengthy discussion, Council directed staff to investigate debenturing the potential overage on the Sewage Treatment Plant and to meet with Domtar to set up a longer payback period for when the Assessment Review Board decision is finalized. Council also directed staff to contact the Ministry of Municipal Affairs and Housing (MMAH) to investigate reducing the DMTS loan. Mr. Wellington advised Council that it should be the Mayor who speaks to MMAH regarding the DMTS loan, rather than a member of staff. The Acting City Manager, the Acting Clerk and the Treasurer advised they would meet later in the week to discuss the timing of a Special Council Meeting to adopt the Budget. ACTION: Acting City Manager, Acting Clerk, Treasurer (d) DDC re 2013 Canada Day and Fireworks - DDC Office Manager. Ms. Gale presented her report requesting Council direction regarding allotting City funds for the 2013 Canada Day Fireworks. She recommended Council make up any difference between the money raised by CKDR and the cost of the fireworks. Following a brief discussion, Council advised that they would be unwilling to provide funds for this event in light of the City's current economic situation. 18. Notices of Motion: 19. Motions: Resignation Notice re Ms. K. Kahtava, GIS Specialist. 21 Trist Moss THAT Council accept, with regret, the resignation notice of Karen Kahtava, GIS Specialist, effective May 2, 2013.

9 Page 9 of 11 Page 9 of Moss Trist Resignation Notice re Ms. A. Kidd, Community Events Coordinator. THAT Council accept, with regret, the voluntary resignation of Andi Kidd, Community Events Coordinator, effective May 31, Retirement Notice re Mr. W. Lovenuk, Overall Responsible Operator (ORO) of Distribution and Collection. 23 Wintle Trist THAT Council accept, with regret the retirement notice of Wayne Lovenuk, Overall Responsible Operator (ORO) of Distribution and Collection, effective June 30, Councillor Wintle expressed appreciation for Mr. Lovenuk's many years of service to the City of Dryden. Councillor S. MacKinnon thanked all three (3) former employees for their dedication. 20. Reports of Municipal Officers: City Manager: Mr. Wellington had nothing to report. City Clerk: Ms. Kincaid advised that staff were undergoing training for the 2014 Municipal Election. She also noted that two (2) City staff had recently completed training through the Association of Municipal Clerk's and Treasurers of Ontario's Municipal Administration Program course. She noted Jennifer MacNeill had completed level two and Allyson Euler had completed level one. Treasurer: Ms. Bodnarchuk had nothing to report. (d) Public Works Manager: Mr. Poole advised that construction on the outside of the lift station at the Sewage Treatment Plant was almost complete and that power should be available June 26, He noted that roadwork was being undertaken on a few roads, especially on Van Horne Avenue. Mr. Poole provided information regarding the upcoming Hydro One power outage scheduled to take place from 7:00 a.m. to 12:00 p.m. on Sunday, June 2, He noted that as the traffic lights will not be operating during the outage that drivers should use these intersections as four way stops.

10 Page 10 of 11 Page 10 of Announcements: Mayor s Remarks: Mayor Nuttall advised he had attended the Dryden Rotary Club's Paul Harris Awards and the 60th Anniversary of the Lions Club. Councillors Reports: Councillor Trist thanked staff for their hard work on the budget. Councillor Wintle advised he had attended the Patricia Area Community Endeavours (PACE) meeting earlier in the day. Councillor S. MacKinnon advised that on May 9, 2013 he had represented the City of Dryden at the swearing in ceremony of Danalyn MacKinnon as a Justice of the Peace. He noted he had also attended a meeting of the Anti Racism/Pro Diversity Committee and acknowledged Mardi Plomp and the organizing committee of the recent Shake Your Bootie event. He reminded the public to be safe while boating. 22. Adjournment to Closed Session (if required): At this time, 9:35 p.m. the Open Session of Council adjourned to the Closed Session. 24 S. MacKinnon THAT, Council do hereby adjourn to a Closed Session of Council pursuant to Section 239 of The Municipal Act, 2001, as amended, for the following reasons: Dryden Youth Centre. (Personal) Domtar Assessment Working Group Update. (Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board) 23. Reconvene from Closed Session (if required): At this time, 10:15 p.m., the Closed Session of Council reconvened to the Open Session. 25 S. MacKinnon 26 Trist THAT, Council does hereby reconvene to an Open Session of Council. THAT Council suspend the rules of procedure of The Corporation of The City of Dryden Municipal Code Chapter 47 Council Curfew., for the purpose of extending the Open Council Meeting adjournment time.

11 Page 11 of 11 Page 11 of Report from Closed Session (if required): Ms. Kincaid reported that in the Closed Session Council had directed the Acting Clerk to sign and submit an application to the Rotary Club regarding the Dryden Youth Centre. Should the application be successful, Council directed staff to bring forward a report regarding the future of the Youth Centre. 25. Adjournment: 27 S. MacKinnon THAT, this meeting do hereby adjourn. The meeting adjourned at 10:16 p.m. Confirmed this day of 2013 A.D. Mayor Clerk