JOINT COMMITTEE OF THE WHOLE AND HELD ON MONDAY JUNE 22, 2009 AT 5 P.M.

Transcription

1 JOINT COMMITTEE OF THE WHOLE AND 62 REGULAR COUNCIL MEETING HELD ON MONDAY JUNE 22, 2009 AT 5 P.M. PRESENT: Mayor A Spacek Councillor M. Dinnissen Councillor Y. Guertin Chief Administrative Officer Y. Brousseau Deputy Administrator C. Boyer-Brochu Clerk B. Major Public Works DirectorY. Labelle Treasurer M. Dupont Recreation Director M. Clavelle Fire Chief G. Demeules Community Development Officer C. Rody Pool Operator A Knowles CITIZENS: 0 -and- -and- -and- MEDIA: 1 PLAYING OF 0 CANADA MAYOR SPACEK called the meeting to order and those in attendance stood for the playing of 0 Canada. DECLARATION OF PECUNIARY INTEREST RESOLUTION # : APPROVAL OF AGENDA That the agenda be approved as circulated. PRESENTATIONS RESOLUTION # : ADOPTION OF MINUTES That the minutes of the Joint Committees of the Whole and Council meeting of June 1, 2009 be approved as circulated.

2 -2-63 UNFINISHED BUSINESS CORRESPONDENCE PETITIONS AND DELEGATIONS COMMITTEES OF THE WHOLE PUBLIC WORKS 1. OVERTIME REPORTS The overtime report to May 23, 2009 is recommended for approval. 2. CONTRACT NO PAVING REPAIRS ON TOWN STREETS The Committee gave consideration to award Contract No for paving repairs on town streets. The Committee recommended that the contact for patching roads be awarded to Total Street Maintenance in the amount of $226,000 and contract for paving repairs be awarded to Miller Paving for Street Paving in the amount of $295, CONTRACT NO SUPPLY OF GRANULAR MATERIAL The Committee gave consideration to award Contract No for the supply of granular material. The Committee recommended the contract for the supply of Granular Material be awarded to low bidder M. J. Labelle Co. in the amount of $275,095 and the contract for the supply and delivery of granular materials as required during the year be awarded to the lowest bidder. 4. WEST RIVERSIDE LOCAL ROADS BOARD The Committee gave consideration to entering into an agreement for the maintenance of 2.1 km of road with the Local Road Board. The Committee recommended that the municipality enter into an agreement for the maintenance and that the agreement be reviewed annually. 5. WATER TOWER PROJECT The Committee reviewed a report from the Public Works Director requesting approval to proceed with a change order to the Water Tower Project which would result in project surplus funds being utilized to improve the section of road, including water, sanitary, storm sewers, sidewalks, etc.. in front of the Sports Palace. The Committee recommended that the changeover to Landmark's contract be approved with work to be undertaken by Lachance Construction. 6. ERIC COTE The Committee gave consideration to a request from E. Cote for permission to have excess excavated material from street contracts delivered to his property and that he would negotiate with contractors and pay for additional costs. The Committee recommended that the request be approved and that excess excavated material be made available to all residents who have advised Public Works. The Committee directed Administration to develop a policy and to also advertise availability of excess excavated material.

3 -3-64 JOINT COTW AND COUNCIL MEETING OF JUNE 22, INFORMATION ITEMS a) TransCanada: National Energy Boards Act and Pipeline Crossing. b) Monthly Report from the Public Works Director. c) Public Works DirectorY. Labelle also provided a progress report on major projects. HEALTH 8. TOWN OF FORT ERIE The Committee gave consideration to a request from the Town of Fort Erie for resolution support to petition the Province to include hospitals under jurisdiction of Ombudsman. 9. PORCUPINE HEALTH UNIT The Committee gave consideration to a request from the Porcupine Health Unit to install two highway signs as part of the Operation Lookout program. The Committee recommended the request be approved. 10. INFORMATION ITEMS The Committee reviewed the following information item: a) Minutes of the Meeting of the Board of Health for the Porcupine Health Unit held April 24, RECREA TJON AND CULTURE 11. CASN/RSAC CANADIAN OLYMPIC COMMITTEE The Committee gave consideration to a request from the CASN/RSAC Canadian Olympic Committee for support for the Canadian Olympic Committee's Application to the CRTC for television licenses. The Committee recommended the request be supported. 12. PROPOSED RECREATION FEES The Committee reviewed the proposed Recreation Fees. The Committee recommended the fees as presented be approved. 13. ABUNDANT LIFE The Committee gave consideration to request from Abundant Life for free use of the Auditorium, kitchen and sound equipment on October 24, 2009 to host a banquet for wh ich there w1ll be no admission charge. The Committee recommended that, as per policy, the Civic Centre auditorium and kitchen rentals be provided at 50% of rental fees because Abundant Life is not charging an admission fee. 14. AVIATION CONNECTION The Committee reviewed information from Aviation Connection regarding the Governor General's Cup Cross Canada Centennial of Flight to be in Kapuskasing August 6 and 7, 2009 and reviewed the proposed budget associated with the activity. The Committee recommended the costs of approximately $3,500 be approved for hosting of the Centennial of Flight. 15. SPORTS PALACE REPAIRS The Committee reviewed a report regarding Sports Palace upgrades and gave consideration to approve repairs to the header pipe. The Committee approved the repairs to the header pipe provided costs are within budget.

4 CORPORATION OF THE TOWNSHIP OF BONNECHERE VALLEY The Committee gave consideration to a request from the Corporation of the Township of Bonnechere Valley for resolution support to petition the Ministry of Culture to increase its annual grants to 15% of library revenue. 17. OTHER ITEMS a) Kapuskasing Public Library minutes of April 28, b) Pool Operator A. Knowles informed Council that pool registration has been held and numbers are slightly down. c) Recreation Director M. Clavelle informed Council that the Festival St-Jean was successful with approximately 1,600 people in attendance both evenings. The Festival Organizing Committee has requested to be informed if the facility will be available next year in light of the application for grant funding. d) MAYOR SPACEK requested that the Library Board examine acquiring clothe bags from a local supplier in light of the local fund raising campaign and also enquired about the minutes where it indicates that the municipality has decreased its contribution by $5,000. COUNCILLOR PLOURDE advised he would discuss the two items at the next Board meeting. PLANNING 18. CORPORATION OF THE TOWN OF HAWSKBURY The Committee gave consideration to a request from the Corporation of the Town of Hawksbury for resolution support with respect to Economic Climate-Investment and Jobs. The Committee recommended the resolution be supported 19. DAN-LEES The Committee gave consideration to a request from Dan-Lees for utilization of vacant land on Circle Street to install a mobile chip stand. The Committee recommended that the matter be deferred until letter is received from the property owner confirming his approval to proceed with the request by Dan-Lees. 20. PURCHASE OF LANEWAY The Committee gave consideration to a request from Mr. and Mrs. J. Gregoire to purchase the laneway situated between their two properties. The Committee recommended the request be approved and the By-Law be adhered to. 21. INFORMATION ITEMS a) Hydro One Networks Inc.: Section 92 Lower Mattagami Transmission Reinforcement-Ontario Energy Board Notice of Application and Hearing. b) Ministry of Natural Resources: Cochrane Area Forest Information Centre Review of Proposed Operations for Forest Management Plan. c) Community Development Officer Report for June PROTECTIVE SERVICES 22. H1 N 1 INFLUENZA VIRUS/SUPPLY OF PERSONAL PROTECTIVE EQUIPMENT The Committee reviewed the H1 N11nfluenza Virus and Supply of Personal Protective Equipment information sheets which will be distributed to all municipal departments.

5 -5-66 JOINT COTW AND COUNCIL MEETING OF JUNE 22, CITY OF PICKERING The Committee gave consideration to a request from the City of Pickering for resolution support with respect to Bill 221 Workplace Safety and Insurance Amendment Act Presumptions for Firefighters. 24. INFORMATION ITEMS a) Parking Meter Tickets issued for May b) Kapuskasing Fire Department Monthly Fire Report of May c) Kapuskasing Fire Department Fire Report of May d) Fire Chief's Report of May FINANCE 25. COST STATEMENTS The Committee reviewed the cost statements to May 31, TAX ARREARS The Tax Arrears Report to May 31, 2009 is recommended for approval. 27. WRITE OFFS The write-offs, # , under Section (Vacancies Rebates) of the Municipal Act for Taxation Year 2008 was recommended for approval. 28. KAPUSKASING CEMETERY RATE, COMPARISONS AND SATURDAY BURIALS The Committee reviewed and give consideration to approve the 2009 Cemetery Rates, including Saturday/Holiday burial fees. The Committee recommended that the rates be approved. 29. SEWAGE TREATMENT FEES The Committee reviewed and gave consideration to approve the proposed 2009 Sewage Treatment Fees. The Committee recommended the fees be approved. 30. AGRIUM. KAPUSKASING PHOSPHATE The Committee gave consideration to attend the Agrium 10 Year Anniversary Celebration BBQ. MAYOR SPACEK advised that he would be attending. 31. CITY OF PICKERING The Committee gave consideration to a request from the City of Pickering for resolution support with respect to the Notice of Motion for Harmonize Sales Tax. 32. WALLACEBURG DISASTER RELIEF COMMITTEE The Committee gave consideration to a request from the Wallaceburg Disaster Relief Committee for financial support to assist flood victims. The Committee declined support. 33. COMMUNITY ADJUSTMENT FUND The Committee reviewed the Community Adjustment Fund project submissions report and gave consideration to approving the municipal share of funding for the projects. The Committee approved the municipal funding, as presented.

6 -6-67 STAFF REPORT a) AMO STEERING COMMITTEE, COURT SECURITY PROJECT: Council reviewed the report from the CAO regarding the AMO Steering Committee, Court Security Project meeting he attended in Toronto and meetings he attended with Ministry of Municipal Affairs and Housing regarding housing projects; LAS regarding health benefits program and energy management tools and Ontario Realty Corporation regarding the land transfer agreement for OPP building. RESOLUTION # : MOTIONS That the recommendations from the Committees of the Whole be approved. RESOLUTION # : RESOLUTION # : RESOLUTION # : RESOLUTION # : That Kapuskasing Council award tenders as follows: a) Contract No , Supply of Granular Material to low bidder M. J. Labelle Co. in the amount of $275,095 and award supply and delivery of granular materials as required during the year to the lowest bidder; and b) Contract No , Patching roads and Paving repairs on Town Streets, with #1 to Total Street Maintenance for town patching in the amount of $226,000 and #2, to Miller Paving for Street Paving in the amount of $295,075. That Kapuskasing Council approve project fund ing for the following projects under the Community Adjustment Fund: Civic Centre project in the amount of $585,245; Fire Haii/KEDC facility in the amount of $280,000; Sidewalk and Curb Rehabilitation in the amount of $594,000; and Business revitalization and Riverside Park LED project in the amount of $10,000. That Kapuskasing Council declare the following properties as surplus property: a) Laneway adjacent to 17 Ottawa Street; and b) Laneway adjacent to 6 Laurier Crescent. Councillor P. Drobnty That Kapuskasing Council approve the 2009 Cochrane Timiskaming Waste Management Board budget in the amount of $699,908.

7 -7-68 RESOLUTION # : That Kapuskasing Council approve having the Mayor and CAO undertake negotiations with the Ontario Realty Corporation for 80 Riverside Drive. GENERAL ITEMS AND NEW BUSINESS RESOLUTION # : RESOLUTION # : BY-LAWS That By-Law Nos to 3078, as follows:... By-Law No Being a By-Law to amend By-Law No (Emergency Plan); and... By-Law No Being a By-Law to appoint a bylaw enforcement officer. be enacted and passed, that the corporate seal be affixed thereto and the By-Law be signed by the Mayor and Clerk. Councillor M. Dinnissen That By-Law No being the Confirmatory By-Law be passed, that the Corporate Seal be affixed thereto and the By-Law be signed by the Mayor and Clerk. RESOLUTION # : RESOLUTION # ADJOURNMENT Councillor M. Dinnissen That this meeting be adjourned at 5:45 p.m. IN-CAMERA That Kapuskasing Council move into a Closed meeting pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons: Personal matters about identifiable individuals, including employees and advice that is subject to soj;citor-client pnvilege. G\aai/2mL f Mayor