Regular Council Open Session MINUTES

Transcription

1 Stratford City Council Regular Council Open Session MINUTES Meeting #: Date: Time: Location: Council Present: Regrets: Staff Present: Also Present: 4549th Monday, 7:00 P.M. Council Chamber, City Hall Mayor Mathieson - Chair Presiding, Councillor Beatty, Councillor Brown, Councillor Bunting, Councillor Henderson, Councillor Ingram, Councillor Vassilakos Councillor Clifford, Councillor Mark, Councillor McManus, Councillor Ritsma Rob Horne - Chief Administrative Officer, Joan Thomson - City Clerk, Ed Dujlovic - Director of Infrastructure and Development Services, Michael Humble - Director of Corporate Services, John Paradis - Fire Chief, Tatiana Dafoe - Deputy Clerk, Mike Beitz - Corporate Communications Lead Members of the Public and Media 1. Call to Order: Mayor Mathieson, Chair presiding, called the Council meeting to order. Singing of O Canada Moment of Silent Reflection Councillors Clifford, Ritsma, Mark and McManus provided regrets for this meeting.

2 Regular Council Minutes 2 2. Declarations of Pecuniary Interest and the General Nature Thereof: The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and to otherwise comply with the Act. Name, Item and General Nature of Pecuniary Interest A declaration pf pecuniary interest was not made by a member at the March 5, 2018 Regular Council meeting. 3. Adoption of the Minutes: A request was made to amend the February 26, 2018 Regular Council minutes, The requested amendments are to include a motion for Item 13.1 "Ballantyne Avenue Road Reconstruction Project". The motion was made by Councillor Henderson and seconded by Councillor Bunting to consider Design Option 1 with a 7.0 m wide road width. R Motion by Councillor Vassilakos Seconded By Councillor Henderson THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated February 26, 2018 be amended to include the following motion in the minutes: Moved by Councillor Henderson Seconded by Councillor Bunting THAT Design Option 1 with a 7.0 m wide road width be adopted for the Ballantyne Avenue Road Reconstruction Project. The question was called on the amendment to the minutes. R Motion by Councillor Ingram Seconded By Councillor Henderson THAT the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated February 26, 2018 be adopted as amended.

3 Regular Council Minutes 3 4. Adoption of the Addendum to the Agenda: The City Clerk advised of an addendum to the Infrastructure, Transportation and Safety Committee agenda to add a delegation request from Mr. Lawrence Ryan. At the Regular Council meeting, a motion to add the Addendum was not made. The Addendum was not added to the Agenda. 5. Report of the Committee of the Whole In-Camera Session: 5.1 From the February 26, 2018 Session under the Municipal Act, 2001, as amended, matters concerning the following items were considered Energy and Environment Committee Representative on Active Transportation Advisory Committee Personal matters about an identifiable individual(s) including municipal employees or local board employees (section 239.(2)(b)); R Motion by Councillor Vassilakos THAT Dave Mabee be appointed as an Energy and Environment Committee representative on the Active Transportation Advisory Committee for the remainder of the term to November 30, 2018 or until a successor is appointed by Council. 5.2 At the Session, under the Municipal Act, 2001, as amended, matters concerning the following items were considered Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)); Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (section 239.(2)(e)) and

4 Regular Council Minutes 4 Advice that is subject to solicitor-client privilege including communications necessary for that purpose (section 239.(2)(f)) At the In-camera Session, direction was given on the matter relating to Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board and Advice that is subject to solicitor-client privilege including communications necessary for that purpose. 6. Hearings of Deputations and Presentations: None scheduled. 7. Orders of the Day: 7.1 Resolution - Appointment of Acting Chair of Finance and Labour Relations Committee As both the Chair and Vice-Chair of this Committee were absent from the Committee meeting, an Acting Chair was required. R Motion by Councillor Henderson THAT Councillor Beatty be appointed as Acting Chair of the Finance and Labour Relations Committee for the Meeting. 7.2 Acceptance of Tender - Contract Lorne Avenue Road Expansion (COU18-016) R Motion by Councillor Brown Seconded By Councillor Beatty THAT Council approve the award of the Lorne Avenue Road Expansion Contract T18-01 to Steve Smith Construction Corporation at a total tender price of $283, including HST;

5 Regular Council Minutes 5 AND THAT the Mayor and Clerk be authorized to sign the necessary contract documentation. 7.3 Proclamation - Walk for Values R Motion by Councillor Vassilakos Seconded By Councillor Brown THAT Stratford City Council hereby proclaims April 24, 2018 as "Human Values Day" in the City of Stratford. 7.4 Resolution - Strat Food Fest Municipal Significance The organizers of Strat Food Fest have requested designation of the Harvest Table Dinner to be held as part of the event on June 2, 2018 from 6:00 p.m. to 9:00 p.m. in Market Square, as a municipally significant event for the purpose of obtaining a liquor licence. City Departments did not express concerns with the request. The Fire Department did not have concerns provided the approved fire route is maintained throughout the event. The Health Department was not able to provide comments at this time as they do not have information on who is participating. Any food offered for sale will have to be compliant with regulations and forms submitted to the Health unit prior to the event. R Motion by Councillor Bunting Seconded By Councillor Brown THAT City Council hereby designates the Harvest Table Dinner to be held June 2, 2018 from 6:00 p.m. to 9:00 p.m. as part of the Strat Food Fest event in Market Square as having municipal significance for the purpose of obtaining liquor licences from the AGCO, subject to the necessary permits being obtained, compliance with the City's Municipal Alcohol Risk Policy and maintaining the approved fire route during the event.

6 Regular Council Minutes Notice of Prehearing Conference Proposed Official Plan Amendment No. 21 Members were advised the OMB will conduct a prehearing conference on Friday, March 16, 2018 at 10:00 am in the Council Chambers with regard to Proposed Official Plan Amendment No. 21. This item was provided for the information of Council. 7.6 Application for Manufacturer's (Beer) Retail Store Licence The Applicant has been advised that compliance with all necessary municipal approvals, permits and licences is still required even with Council support of his licence application to AGCO at this time. The Central Commercial C3-10 special zoning does permit a brewery to a maximum floor area of 180 m2. It was questioned whether this licence is restricted to a specific location. The City Clerk advised it is applicable to a specific property and also for retail sale at events. R Motion by Councillor Bunting Seconded By Councillor Henderson THAT Stratford City Council supports the application of Herald Haus Brewing Co. for a Manufacturer's (Beer) Retail Store Licence from the Alcohol and Gaming Commission. 7.7 Resolution - Proposed New Emergency Reception Center (COU18-018) R Motion by Councillor Ingram Seconded By Councillor Vassilakos THAT Council approve the use of the Stratford Rotary Complex as the new Emergency Reception Center for the City of Stratford, replacing the Kiwanis Community Center; THAT Staff update the City s Emergency Response Plan showing the new location;

7 Regular Council Minutes 7 THAT Staff upload the updated plan to the City s website; AND THAT the Corporate Communications Lead implement a County notification plan in conjunction with the Stratford Fire Chief. 8. Business for Which Previous Notice Has Been Given: None scheduled. 9. Reports of the Standing Committees: 9.1 Report of the Community Services Committee A request was made for staff to review the Windmill Gardens and McCarthy Place transit route as concerns were expressed with the bus stop being located across the street. R Motion by Councillor Beatty THAT the Report of the Community Services Committee dated, be adopted as printed Transit Terminal and Route Changes (COM18-003) THAT the Transit Terminal and Route Changes (COM18-003) presentations be received for information. 10. Notice of Intent: 10.1 Public Meetings under the Planning Act: A Public meeting for the following planning application will be held at the Regular Council Meeting on March 26, 2018 beginning at 7:00 pm: Zone Change Application Z Ontario Street

8 Regular Council Minutes Reading of the By-laws: The following By-laws required First and Second Readings and Third and Final Readings and were taken collectively upon unanimous vote of Council present. R Motion by Councillor Vassilakos Seconded By Councillor Brown THAT By-laws to be taken collectively. unanimously R Motion by Councillor Bunting Seconded By Councillor Henderson THAT By-laws to be read a First and Second Time. two-thirds support R Motion by Councillor Ingram Seconded By Councillor Beatty THAT By-laws to be read a Third Time and Finally Passed Award of Lorne Avenue Road Expansion Contract T18-01-By-law To authorize the acceptance of the tender, execution of the contract and the undertaking of the work by Steve Smith Construction Corporation for the Lorne Avenue Road Expansion Project [T18-01] Appointment to ATAC-By-law To amend By-law as amended, to appoint a second Energy and Environment Advisory Committee representative to the Active Transportation Advisory Committee to November 30, Conveyance to Keady Holdings Inc.-By-law To authorize the transfer (conveyance) to Keady Holdings Inc., of property in the Wright Business Park described as Part 1 on Reference Plan 44R-5480, City of Stratford.

9 Regular Council Minutes Acceptance of Conveyance from Ontario Ltd of Part 1 on 44R-5389-By-law To accept the transfer (conveyance) from Ontario Ltd., of Part 1 on Reference Plan 44R-5389 as a condition of site plan approval regarding 457 Douro Street Dedication as Public Highway forming part of Douro Street-Bylaw To dedicate Part 1 on Reference Plan 44R-5389 as public highway forming part of Douro Street. 12. Consent Agenda: CA to CA CA R Motion by Councillor Vassilakos THAT the resolution from the City of Cornwall asking the Province to better promote and support remediation of contaminated properties in urban centres be endorsed. 13. New Business: 13.1 Auditorium Rental Concerns were raised with the limited rental availability of the auditorium for four months in 2018 as a result of the election. A request was made for the rental availability to be reviewed. The Chief Administrative Officer advised a report on the auditorium is forthcoming which will review this matter. He did advise groups have met with staff to discuss this issue and that space is required in order to conduct the election Update - Market Square Terms of Use and Policy and Event Coordinator It was noted some concerns have been raised with the current terms of use and policy for Market Square. An update was requested on this item and on the hiring of an event coordinator. The Chief Administrative Officer

10 Regular Council Minutes 10 advised a report is forthcoming either at the end of March or early April. 14. Adjournment to Standing Committees: The next Regular Council meeting is Monday, March 26, 2018 in the Council Chamber, City Hall. R Motion by Councillor Vassilakos THAT the Council meeting adjourn to convene into Standing Committees as follows: Infrastructure, Transportation and Safety Committee [7:20 pm or thereafter following the Regular Council meeting]; Finance and Labour Relations Committee [7:45 pm or thereafter following the Regular Council meeting]; and to Committee of the Whole if necessary, and to reconvene into Council. 15. Council Reconvene: 15.1 Declarations of Pecuniary Interest made at Standing Committees The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Declarations of Pecuniary Interest made at Standing Committee meetings held on with respect to the following Items and re-stated at the reconvene portion of the Council meeting: Name, Item and General Nature of Pecuniary Interest A declaration of pecuniary interest was not made by a member at the Council Reconvene meeting.

11 Regular Council Minutes Committee Reports Infrastructure, Transportation and Safety Committee A request was made to approve the original design with a road width of 7.5 m. The reason for the request was to ensure the design chosen was the best design for all modes of transportation, especially cycling. It was noted a wider road width is safer for cyclists and would meet the Bike and Pedestrian Master Plan adopted by the City. R Motion by Councillor Brown THAT Item 5.1 of the Infrastructure, Transportation and Safety Committee meeting dated be adopted as follows: 5.1 Ballantyne Avenue Reconstruction THAT Design 1, consisting of a: 1.5 m wide sidewalk to be located on the south side, which is consistent with City standards and is compliant with the AODA; a 7.0 m wide road width; and an estimated range of 5-13 trees that are a medium risk for removal be adopted for the Ballantyne Avenue Road Reconstruction project Reading of the By-laws (reconvene): The following By-law required First and Second Readings and Third and Final Reading: By-law Confirmatory By-law To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on.

12 Regular Council Minutes 12 R Motion by Councillor Beatty THAT By-law be read a First and Second Time. two-thirds support R Motion by Councillor Bunting Seconded By Councillor Vassilakos THAT By-law be read a Third Time and Finally Passed Adjournment of Council Meeting R Motion by Councillor Brown Seconded By Councillor Henderson THAT the Regular Council meeting adjourn. Meeting Start Time: 7:00 P.M. Meeting End Time: 7:19 P.M. Reconvene Meeting Start Time: 8:22 P.M. Reconvene Meeting End Time: 8:27 P.M. Mayor - Daniel B. Mathieson Clerk - Joan Thomson