Members of the public and press. 2.0 DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:

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1 July 12, :00 P.M. COUNCIL CHAMBER CITY HALL 4345'" MEETING REGULAR STRATFORD CITY COUNCIL MINUTES The Municipal Council of The Corporation of the City of Stratford met in Regular Session in the City Hall Council Chamber on the above date and time. COUNCIL PRESENT: Mayor Mathieson - Chair presiding, Councillors Brown, Chapman, Clifford, Culliton, Gaffney, Henderson, Hunt, Mark, Nickel and Smythe. REGRETS: None noted at the meeting STAFF PRESENT: Cindy McNair - Deputy CAO / Director of Human Resources, Joan Thomson - City Clerk, Philip Buxton - Director of Corporate Services, George Bowa - Director of Engineering and Public Works, Larry Appel - Director of Economic Development, Rick Young - Fire Chief, Jerry McEwin - Police Chief, Bill Tigert - Director of Social Services, David St. Louis - Director of Community Services, David Carroll - Chief Building Official, Josephine Matera - City Solicitor. ALSO PRESENT: Members of the public and press. 1.0 CALL TO ORDER: Opening Prayer - Councillor Brown 2.0 DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: The Municipal Conflict ofinterest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member's absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act Nature Councillor Gaffney Items 7.4 and By-laws and His family has an interest in lands in the affected areas 3.0 ADOPTION OF THE MINUTES:

2 Council Minutes 2 July 12, 2010 R Motion by Councillor Culliton and Councillor Henderson That the minutes of the Regular meeting of Council dated June 28,2010 be adopted as printed. 4.0 ADOPTION OF THE ADDENDA TO THE AGENDA: R Motion by Councillor Chapman and Councillor Smythe That the Addenda to the Regular Agenda of Council and Standing Committees dated July 12,2010 be adopted as printed. 5.0 REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION: 5.1 An In-Camera session for July 12, 2010 is not scheduled. 6.0 HEARINGS OF DEPUTATIONS AND PRESENTATIONS: 6.1 Presentation by Sheila Clarke of the Pesticide-free Education Ad-hoc Committee. R Motion by Councillor Mark and Councillor Nickel That Sheila Clarke be heard. Ms. Clarke made a power point presentation at the Council meeting. This is the presentation made to local service groups by the Ad-Hoc Committee. Mayor Mathieson expressed appreciation to Ms. Clarke and the Ad-Hoc Committee 6.2 City of Stratford Tartan R Motion by Councillor Gaffney and Councillor Clifford That the tartan be adopted as the official tartan of the City of Stratford with the five colours described as follows: Blue - the colours of the Coat of Arms and waters of Lake Victoria, Gold - Chevron on Shield, Green - for the parks and gardens, White - for the swans, leopard and lion, and Red I Gold - Crown and peaks of the Festival Theatre. 7.0 ORDERS OF THE DAY: 7.1 Notice of a Public Information Centre scheduled for Wednesday, July 21, 2010 from 5:00 p.m. to 9:00 p.m. at the Shakespeare and District Optimist Hall regarding the Highway 7 & 8 Transportation

3 Council Minutes 3 July 12, 2010 Corridor Planning and Class EA Study from Greater Stratford to the New Hamburg area. External agencies and government representatives have the option to attend the information centre one hour in advance of the general public, beginning at 4:00 p.m. R Motion by Councillor Henderson and Councillor Gaffney That the City of Stratford continues to support the upgrading of Highway 7 & 8 to Stratford with linkage to Lorne Avenue. 7.2 Proclamation - National Family Dinner Night R Motion by Councillor Clifford and Councillor Henderson That City Council hereby proclaims September 16, 2010 as "National Family Dinner Night" in the City of Stratford. 7.3 Resolution Dragon Boat Festival R Motion by Councillor Smythe and Councillor Hunt That the City of Stratford has no objection to the issuance of a liquor permit for the 2010 Dragon Boat Festival being held September 18, 2010 subject to the necessary permits being obtain and that this event be declared a Community Festival. 7.4 Restructuring Proposal and Shared Services Agreement See Management Report dated July 7, 2010, Minutes of Public Meeting held on June 29 and written submissions received during the public consultation. Copies of the Boundary Adjustment Agreement, City/Township Compensation Agreement and City/County Cost Sharing Agreement, as amended, are provided. R Motion by Councillor Culliton and Councillor Chapman That the City of Stratford execute the Boundary Adjustment Agreement with The Corporation of the Township of Perth East and The Corporation of the County of Perth as amended by the Township of Perth East, and that the City of Stratford supports the restructuring proposal, as amended, in its entirety. R Motion by Councillor Clifford and Councillor Hunt That the City of Stratford execute the City/Township Compensation Agreement with The Corporation of the Township of Perth East and the City/County Cost Sharing Agreement with The Corporation of the County of Perth. * Councillor Gaffney, having declared a pecuniary interest at the beginning

4 Council Minutes 4 July 12, 2010 of the Council meeting regarding this matter, did not take part in the vote. 8.0 BUSINESS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN: 8.1 None scheduled 9.0 REPORTS OF THE STANDING COMMITTEES: 9.1 REPORT OF THE COMMUNITY SERVICES COMMITTEE: Your Committee recommends: That the 2009 Kiwanis Community Centre Annual Report as amended be received That the City proceed with a sole source purchase with Lenta Innovations Inc of the Lakeside Dr. tennis courts at a cost of $19, plus taxes, that funds be allocated from the Community Services building reserve fund and that an exemption be granted from section 46 of the Purchasing Policy That the current agreement between the City of Stratford and the Stratford Tennis Club be amended to include an area formerly on the Water St. road allowance as outlined on Schedule "Au That the current agreement with the Stratford Lawn Bowling Club for the term remain unchanged, with exception to the Club's use of the space, being free of rental charges for Respectfully submitteti Councillor Nicke~ Chair R Motion by That the Report of the Community Services Committee dated July 12,2010 be adopted as printed. Councillor Culliton requested that Report Item be taken separately The question was called with respect to Report Items 9.1.1, and The question was then called with respect to Report Item REPORT OF THE FINANCE & LABOUR RELATIONS COMMITTEE:

5 Council Minutes Your Committee recommends: 5 July 12, That the current contract for IT services between The City and Ontario Inc. be extended to December 31, 2011 and also that the Director of Corporate Services be directed to advise Ontario Inc. in writing, no later than August 31, 2010 of The City's decision That the proposed Workplace Violence Policy and Workplace Harassment and Discrimination Policy be adopted and appropriate training be provided to City Council and all City of Stratford employees That the Statement of Operations and Statement of Financial Position as of April 30, 2010 be received for information That the request from the City of Kawartha Lakes for a donation to their legal defence fund be filed That the names of the Economic Development and Tourism Sub-committee and Committee be changed to Economic Development Sub-committee and Committee. 2. That the housekeeping items be adopted with respect to Council Procedural By-law as follows: "4.7 Election - meeting time Notwithstanding the provisions of Section 4.5 of this By-law, if a Regular Council meeting is scheduled for a municipal/school board voting day in Stratford, the Regular Council meeting will be rescheduled to the following Monday or as otherwise determined by Council in accordance with Section 4.6." Section 7.1 to add: "15.0 Reconvene Items". 3. That the Regular Council meetings and Standing Committee meetings scheduled for October and November, 2010 be held at 7:00 pm in the Council Chamber on Tuesday October 12, Monday November 1, Monday November 8 and Monday November 22 and, that Committee of the Whole In-Camera sessions, if required, be held prior to the Council meetings That Council establish a Compliance Audit Committee as required by the Municipal Elections Act; that it be comprised of five members; that the Terms of Reference be adopted as drafted; and that staff be authorized to seek applications.

6 Council Minutes 6 July 12, That the Community Services Department be authorized to advertise, accept applications, and hire Kiwanis Community Centre Building Attendants as needed, and as budget allows. Respectfully submitteti Councillor C/ifforti Chair R Motion by Councillor Clifford and Councillor Culliton That the Report of the Finance & Labour Relations Committee dated July 12, 2010 be adopted as printed. 9.3 REPORT OF THE PROTECTION TO PERSONS AND PROPERTY COMMITTEE: Your Committee recommends: That Risk Management Services be approved to conduct a Fire Underwriters Survey review in July That a Noise Control By-law exemption be granted to the Stratford and District Agricultural Society for the operation of a Midway at the 2010 Fall Fair until 11 :00 p.m. each night on Thursday, September 23, 2010 to Saturday, September 25, 2010, inclusive, and on Sunday, September 26, 2010, until 5:00 p.m., at the Stratford Rotary Complex That the report dealing with bus parking at the Festival Theatre be received for information That the matter of pedestrian scrambles be filed That no action be taken to amend the noise by-law to regulate air handling units and that staff continue to refer those complaints to the Ministry of Environment. Respectfully submitteti Councillor Smythe, Chair R Motion by Councillor Smythe and Councillor Henderson That the Report of the Protection to Persons and Property Committee dated July 12, 2010 be adopted as printed. 9.4 REPORT OF THE SOCIAL SERVICES COMMITTEE: Your Committee recommends: That approval be provided to the Director to renew the purchase of service agreement with House of Blessing for a one-year period with a further option of one year, to provide Life Skills

7 Council Minutes 7 July 12, 2010 programming ) 2) That the City of Stratford Social Services Department, Child Care Division enter into a Purchase of Service agreement with London Children's Connection, effective May 1, That the City of Stratford Social Services Department, Child Care Division, be authorized to pay the following rates for subsidized parents: London Children's Connection Fee Schedule Schedule Infants Toddlers Preschool JK/SK School aqe Full day 39.S0 37.S0 37.S0 37.S 37.S Half day ( S 27.S0 27.S 27.S 27.S hours) Half day (up nla nla to 3 hours) Before and nla nla nla after school (up to 4 hours) Before and nla nla nla after school I(up to 2 hours) Respectfully submitteti Councillor Henderson, Chair R Motion by Councillor Henderson and Councillor Hunt That the Report of the Social Services Committee dated July 12, 2010 be adopted as printed NOTICE OF INTENT: 10.1 Refer to Item 3.1 of the July 12, 2010 Economic Development Committee Agenda with respect to Block Two - Consideration of Declaring a portion of the St. Patrick Street parking lot as surplus to the needs of The Corporation of the City of Stratford READING OF THE BY-LAWS: The following by-laws require First and Second readings and Third and Final readings and could be taken collectively upon unanimous vote of Council present:

8 Council Minutes 8 July 12, To authorize the execution of a Cost Sharing Agreement between The Corporation of the City of Stratford and The Corporation of the County of Perth to provide for a revised cost sharing arrangement respecting social services, emergency medical services, health unit services, homes for the aged services and regional roads services To authorize the execution of an amending agreement with Stratford Lawn Bowling Club for use of outdoor space at no charge in To amend Council Procedural By-law to amend sections 4.7 and 7.1 for housekeeping procedural matters To authorize the execution of a purchase of service agreement with House of Blessing for life skills programming To authorize the execution of a purchase of service agreement with London Children's Connection effective May 1, To authorize the execution of an extension agreement with Ontario Inc. to December 31, 2011 for the provision of IT services. R Motion by Councillor Chapman and Councillor Gaffney That By-laws to be taken collectively. R Motion by Councillor Mark and Councillor Smythe That By-laws to be read a First and Second time. R Motion by Councillor Gaffney and Councillor Chapman That By-laws to be read a Third time and Finally Passed. unanimously 2/3s support To authorize the execution of a Boundary Adjustment Agreement between The Corporation of the City of Stratford, The Corporation of the Township of Perth East and The Corporation of the County of Perth for a proposal to restructure to effect the annexation of certain lands from the Township to the City To authorize the execution of a Compensation Agreement between The Corporation of the City of Stratford and The Corporation of the Township of Perth East for the annexation of certain lands from the Township to the City To authorize the execution of an agreement with Stratford Tennis Club for use of the Water Street road allowance for parking.

9 Council Minutes 9 July 12, 2010 R Motion by Councillor Nickel and Councillor Clifford That By-laws to be taken collectively. R Motion by Councillor Mark and Councillor Hunt That By-laws to be read a First and Second time. R Motion by Councillor Clifford and Councillor Henderson That By-laws to be read a Third time and Finally Passed. unanimously 2/3s support 12.0 CONSENT AGENDA: Dated July 12, numbered CA to CA CA and CA Canadian Union of Postal Workers There was no seconder to Councillor Henderson's motion to endorse these items CA At the Council meeting, the letter from Police Chief McEwin was distributed. R Motion by Councillor Gaffney and Councillor Chapman That CA , being a resolution from Peel Regional Police Association requesting correspondence be sent to the Chancellery of Honours urging the advisory committee to reconsider the eligibility criteria for the Peace Officer Exemplary Service Medal, so that all Canadian peace officers could be justly recognized for the work they do and the contribution they make to the preservation and maintenance of the public peace in Canada, be endorsed NEW BUSINESS: 13.1 Councillor Henderson inquired about the request for splash pads for Stratford. The Director of Community Services advised that staff are arranging a meeting with the supporters to look into fund-raising Councillor Brown inquired about the status of the report of LED lighting in new subdivisions. The Director of Engineering and Public Works advised he will

10 Council Minutes 10 July 12, 2010 follow up with Festival Hydro Councillor Brown inquired about the Lions' Pool Policy for children under the age of 8 years. The Director of Community Services Council. reviewed the Policy with 14.0 ADJOURNMENT: The next Regular Council meeting is Monday, August 9, 2010 at 7:00 p.m. in the Council Chamber, City Hall. R Motion by Councillor Mark and Councillor Culliton That the meeting adjourn to convene into Standing Committees and to Committee of the Whole if necessary, and to reconvene into Council. Meeting Start Time: 7:15 pm Meeting End Time: 7:44 pm 15.0 Council Reconvene DECLARATIONS OF PECUNIARY INTEREST made at Standing Committee meetings held on July 12, 2010 with respect to the following Items and re-stated at the reconvene portion ofthe Council meeting: Item Nature Councillor Hunt Public Works Committee Item 4.1 It involves his son's company R R Motion by Councillor Culliton and Councillor Mark That Item 3.1 of the Economic Development Committee meeting dated July 12,2010 be adopted as follows: 3.1 That a Special Council meeting be held on Monday July 26, 2010 at 4:00 pm in the Council Chamber to consider declaring Block 2 to be surplus and to dispose of the surplus land. Motion by Councillor Smythe and Councillor Clifford That Items 3.1 and 3.2 of the Planning and Heritage Committee meeting dated July 12,2010 be adopted as follows: 3.1 That the Sign Variance request for three (3) directional signs exceeding the standards as prescribed in By-law for 643 West Gore Street be approved. 3.2 That the Sign By-law variance for a ground sign at 641 Erie

11 Council Minutes 11 July 12, 2010 Street that is 1.14m from the driveway entrance be approved. The following by-law requires First and Second readings and Third and Final Readings: To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on July 12, R R R Motion by Councillor Mark and Councillor Nickel That By-law be read a First and Second time. Motion by Councillor Smythe and Councillor Brown That By-law be read a Third time and Finally Passed. Motion by Councillor Hunt and Councillor Brown That the July 12,2010 Regular Council meeting adjourn. Reconvene Meeting Start Time: 8:15 pm Reconvene Meeting End Time: 8:17 pm MAYOR - Daniel B. Mathieson CLERK - Joan Thomson