Nil. Members Mayor H. Jackson Alderman L. Baldwin-Sands. Alderman Lori Baldwin-Sands

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1 THE TWENTY-SECOND MEETING OF THE ONE HUNDRED AND THIRTY- SECOND COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS COUNCIL CHAMBERS CITY HALL MAY 22ND, :21 p.m. The meeting convened with Her Worship, Mayor Heather Jackson, presiding. ATTENDANCE Members Mayor H. Jackson Alderman L. Baldwin-Sands Officials W. Graves, CAO/Clerk M. Knapp, Administrative Clerk G. Campbell B. Arbuckle, Director, Ontario Works & Social Housing M. Cosens M. Carroll, Valleyview Administrator T. Johnston G. Dart, Director, Human Resources J. Kohler W. Day, Director of Finance & City Treasurer D. Warden J. Dewancker, Director, Environmental Services S. Yusuf P. Keenan, Director, Planning R. Tucker, Director, Parks & Recreation 1.Pederson, Supervisor, Children s Services Anders Nielsen, St. Thomas Police Services THE LORD S PRAYER Alderman Lori Baldwin-Sands CLOSED SESSION The Closed Session was held in Committee Room #204 and the minutes are located at the end of Regular Open Council Business. DISCLOSURES OF INTEREST Nil. MINUTES Motion by Alderman Johnston - Cosens: THAT: The minutes of the meeting held on May 14th, 2012 be confirmed. DEPUTATIONS Police Services Report Constable Anders Neilsen of the St. Thomas Police Department was in attendance to provide highlights from the Police Services Report for the month of April Mayor Jackson encouraged everyone to participate in the next Torch Run and thanked Constable Neilsen for his deputation. The Hungry Bus Food Drive Campaign Request for City Participation Captain Bob Elliott was in attendance to discuss the Hungry Bus Food Drive Campaign and to request that a food collection box and posters promoting the campaign be placed in City Hall. He stated that he and his wife would be leaving St. Thomas at the end of June and Captain Mark Hall would take his place. The members asked about other locations to drop off food. Captain Elliott stated that food could be dropped off at the church and thrift store as well volunteers would be going door to door on Saturday, May 26thto collect food.

2 The 22ndmeeting of the 132nd Council - 2 Mayor Jackson thanked Captains Bob and Dianne Elliott for all the work they have done for the community and wished them all the best in the future. Knights of Columbus - Summerfest Dave Elford, Chairman, Knights of Columbus was in attendance to discuss the Club s 5th Annual Summerfest proposed for June 16th, The members encouraged everyone to attend this wonderful event. Mayor Jackson thanked Mr. Elford, Knights of Columbus for his deputation. COMMITTEE OF THE WHOLE Council resolved itself into Committee of the Whole. PLANNING AND DEVELOPMENT COMMITTEE - Chairman S. Yusuf Development Agreement Policies Application by Springwater Developments Inc. for an Amendment to Zoning By-Law 50-88, to Remove the Holding Zone Symbol from the Orchard Park South Subdivision, Phase 1,File # 34T Appendix A Motion by Alderman Warden - Cosens: THAT: Report PD relating to the Application by Springwater Developments Inc. for an Amendment to Zoning By-Law 50-88, to Remove the Holding Zone Symbol from the Orchard Park South Subdivision, Phase I, File#34T be received for information; and further, THAT: The application by Springwater Developments Inc. for an amendment to the City of St. Thomas Zoning By-law to remove the holding symbol from Lots 1-78 inclusive and Blocks 80 and 81, within draft plan of subdivision File#34T-11502, be approved; and further, THAT: Notice of Council s intention to pass an amending by-law to remove a holding symbol from Zoning By-law 50-88, as amended, be given pursuant to Ontario Regulation 545/06. Proposed Zoning By-Law Amendment - Family & Children Services, St. Thomas & Elgin, 99 Edward Street, Part Lot 6, Plan 287, City of St. Thomas Appendix B Motion by Alderman Johnston - Cosens: THAT: Report PD relating to the Proposed Zoning By-law Amendment Family and Children Services, St. Thomas & Elgin, 99 Edward Street, Part Lot 6, Plan 287, City of St. Thomas be received for information; and further, THAT: Council, pursuant to Section 34(10.4) of the Planning Act, R.S.O., 1990 as amended, direct the Clerk to notify the applicant (Family and Children Services, St. Thomas and Elgin) that the information and material required under Subsections 34(10. 1) and 34(10.2) of the Act have been provided and the application is thereby considered complete; and further, THAT: Direction be give to prepare a draft amendment to the Zoning By-law to permit offices for Family and Children Services, St. Thomas and Elgin on lands known municipally as 99 Edward Street, City of St. Thomas; and further, THAT: A public meeting be set for June 18th, 2012 at 6:40 p.m. in accordance with Ontario Regulation 545/06.

3 Edward Watermain Update The 22ndmeeting of the l32nd Council - 3 Committee of Adjustment - Minor Variance - l2 Osprey Lane Notice of a public meeting to take place on May 24th, 2012 at 10:00 a.m., Room #309, City Hall was received from the Committee of Adjustment regarding a proposed minor variance to permit a garage structure six metres from the front lot line at 12 Osprey Lane. CONCLUDED ENVIRONMENTAL SERVICES COMMITTEE - Chairman M. Cosens Pedestrian Crosswalks Review of Parking Standards on Existing Streets Speed Limit Review South Edgeware Road at Locke s Public School St. Thomas Transit Parallel Transit Service Booking Policy Parallel Transit Service for Canada Day Activities at Pinafore Park New Year s Eve Transit Service Inkerman Street - Edward Street to North Limit (Highway #3) - Public Information Centre Results Appendix C The members inquired about the poor condition of the road at the north end of Inkerman Street and asked if it would be fixed. The Director, Environmental Services stated that the end of the road was part of the total reconstruction project and would be fixed. Motion by Alderman Yusuf - Kohler: THAT: Report ES-41-l2 relating to the Inkerman Street Edward Street to North Limit (Highway #3) Public Information Centre Results be received for information; and further, THAT: The results of the Public Information Centre held on March 29, 2012 for the Inkerman Street Street to North Limit (Highway #3) Replacement, Sewer Installation/Replacement and Road Reconstruction project, be accepted Sidewalk Replacement Program Update Appendix D The members asked for confirmation that the program had been completed already. The Director, Environmental Services stated that the program had been completed. Motion by Alderman Kohler - THAT: Report ES-47-l2 relating to the 2012 Sidewalk Replacement Program be received for information. Janitorial Services - City Hall and Ontario Works Appendix E

4 The 22ndmeeting of the l32nd Council - 4 The members asked if Bee-Clean Building Maintenance would be allowed to contract out their services. The Director, Environmental Services stated that only employees of Bee-Clean would be able to clean City Hall and Ontario Works. The members expressed their gratitude to Lee s Janitorial for all the hard work they had done for City Hall and Ontario Works in the past. The members asked if a clause was included in the contract to be able to terminate the contract if standards were not met. The CAO/Clerk stated that the contract was time sensitive and a clause would be included in the contract regarding termination. Motion by Alderman Yusuf - Warden: THAT: Report ES relating to the Janitorial Services received for information; and further, City Hall and Ontario Works be THAT: The tender submitted by Bee-Clean Building Maintenance, in the amount of $94, including HST for a two year term be accepted; and further, THAT: A by-law be prepared to authorize the Mayor and Clerk to execute a contract agreement between Bee Clean Building Maintenance and the City of St. Thomas for Janitorial Services at City Hall and Ontario Works. CONCLUDED HUMAN RESOURCES COMMITTEE - Chairman G. Campbell CONCLUDED FINANCE AND ADMINISTRATION COMMITTEE - Chairman L. Baldwin-Sands Downtown Development Board - Request for Budget Changes The CAO/ Clerk stated that he would have more information on this topic at the next meeting. Information Technology ipads Appendix F The members discussed upgrading from the ipads 2 to ipads 3 and obtaining data plans for everyone who will have an ipad. They also inquired about upcoming workshops and extending the services to other Board s agendas. The Director of Finance and City Treasurer stated that there would be workshops provided and extending the services to other Boards would be deferred to the 2013 Operating Budget. Further, there would need to be a way to differentiate between business and personal use. The members agreed that a policy needed to be in place for ipad use and the connectivity could be looked at at a future date. They also agreed that all Council ipads would be delivered to the members in sealed boxes.

5 The 22ndmeeting of the l32nd Council - 5 Motion by Alderman Cosens - THAT: Report TR relating to Information Technology information; and further, ipads be received for THAT: Council approve the purchase of Apple ipad 2 units for members of Council and Management Team, including the emplacement of necessary technology to allow for the implementation of the paperless Council agenda initiative; it being noted that sufficient funding is contained within the approved 2012 Capital Budget Part 1. Prior to the motion being dealt with, the following amendments were presented. Motion by Alderman Johnston Cosens: THAT: Council authorize the purchase of ipad 3 units rather than ipad 2 units with the additional source of funding being the Capital Reserve. Recorded Vote Yeas Mayor Jackson-Chapman Alderman L. Baldwin-Sands Alderman G. Campbell Alderman M. Cosens Alderman T. Johnston Alderman J. Kohler Alderman D. Warden Alderman S. Yusuf Motion by Alderman Cosens THAT: Council authorize that wireless connectivity be provided for all ipads being acquired. Motion Lost. The main motion was then dealt with as follows. Motion by Alderman Cosens - THAT: Report TR relating to Information Technology information; and further, ipads be received for THAT: Council approve the purchase of Apple ipad 3 units for members of Council and Management Team, including the emplacement of necessary technology to allow for the implementation of the paperless Council agenda initiative; it being noted that funding for the ipad 3 units is contained within the approved 2012 Capital Budget source of funding for the upgrade being the Capital Reserve. Part 1 and the additional CONCLUDED COMMUNITY SERVICES COMMITTEE - Chairman T. Johnston Timken Community Centre Local Achievement Area Guidelines Waterworks Park Closed Roadway Condition

6 The 22 "meeting of the l32nd Council - 6 CONCLUDED PROTECTIVE SERVICES COMMITTEE - Chairman D. Warden Police Building Headquarters CONCLUDED SOCIAL SERVICES COMMITTEE - Chairman J. Kohler CONCLUDED REPORTS PENDING COUNCIL Council reconvened into regular session. REPORT OF COMMITTEE OF THE WHOLE Planning and Development Committee - Chairman S. Yusuf Environmental Services Committee - Chairman M. Cosens Human Resources Committee - Chairman G. Campbell Finance and Administration Committee - Chairman L. Baldwin-Sands Community Services Committee - Chairman T. Johnston Protective Services Committee - Chairman D. Warden Social Services Committee - Chairman J. Kohler Motion by Alderman Baldwin-Sands - Cosens: THAT: The recommendations, directions and actions of Council in Committee of the Whole as recorded in the minutes of this date be con?rmed, ratified and adopted. REPORTS OF COMMITTEES PETITIONS AND COMMUNICATIONS Suicide Prevention Week - Proclamation and Flag Raising - September 4th - 10th, 2012 Motion by Alderman Cosens - THAT: The Council of the Corporation of the City of St. Thomas proclaim September 4" -10", 2012 as "Suicide Prevention Week" in the City of St. Thomas; and further, THAT: The "Suicide Prevention"?ag be?own from September 4" -10", 2012 in the City of St. Thomas; and further,

7 The 22ndmeeting of the 132nd Council - 7 THAT: A?ag raising be held at City Hall on September 4th,2012 at 9:00 a.m. Requests to Register Properties of Cultural Heritage Value The members asked for a report with more information and stated that many municipalities already had a register in place. Motion by Alderman Cosens - THAT: The requests from Serge Lavoie, Chair, Municipal Heritage Committee and Laurence Grant, President, Architectural Conservancy of Ontario regarding Council adopting provisions of the Ontario Heritage Act allowing for the listing of properties of heritage value to a register of properties be referred to the Clerk s Department. Request to Reconsider Donation of Chairs at Athletic Park A letter was received from Paula Polland requesting that Council reconsider its decision to decline the donation of two chairs to be placed at Athletic Park. The CAO/Clerk advised that a motion of reconsideration would be required to deal with the motion. The members took no further action. Ministry of Citizenship and Immigration - Medal for Good Citizenship A letter was received from Charles Sousa, Minister, Ministry of Citizenship and Immigration regarding the Ontario Medal for Good Citizenship. Paralympic World Cup - Megan Muscat Alderman Baldwin-Sands expressed congratulations to St. Thomas resident Megan Muscat on getting 5thplace in the 100m and 7thplace in the 200m at the Paralympic World Cup in Manchester, England. St. Thomas-Elgin Public Art Centre Annual Silent Auction Fundraiser May 26, 2012 Mayor Jackson reminded members of the community that the St. Thomas-Elgin Public Art Centre Annual Silent Auction Fundraiser would be held at the Redtail Golf Course on May 26, 2012 from 4:00 p.m. to 7:30 p.m. St. Thomas Delegation to Xuyi China Appendix G Motion by Alderman Johnston - Kohler: THAT: Report MO relating to the St. Thomas Delegation to Xuyi China be received for information; and further, THAT: Council authorize Mayor Jackson, Wendell Graves and Andrew Gunn to attend Xuyi China for the International Crayfish Festival and the opening of a new school in Qingdao China from June 9th-17th, 2012; and further, THAT: Council authorize that the regular Council meeting of June 11thbe rescheduled for June 25*.

8 The 22ndmeeting of the 132nd Council - 8 BY-LAWS Motion by Alderman Warden - Campbell: THAT: Leave be granted to bring in the following by-laws: 1. A by-law to confirm the proceedings of the Council meeting held on the 22nd day of May, A by-law to establish Tax Ratios for the year A by-law to authorize maximum tax increases for certain Commercial, Industrial and Multi- Residential properties for the 2012 taxation year. 4. A by-law to provide for the adoption of tax rates for education purposes for 2012 and further to provide for penalty and interest on payments of taxes in default. 5. A by-law to establish claw back percentages for the 2012 taxation year for certain Commercial, Industrial and Multi-residential properties. 6. A by-law to provide for the adoption of the estimates for municipal purposes for 2012, the adoption of tax rates for municipal purposes for 2012 and further to provide for penalty and interest on payments of taxes in default. 7. A by-law to provide for the adoption of the tax rates for the Business Improvement Area for 2012 and interest on payments of levies in default. 8. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and Bee Clean Building Maintenance. (Two Years - $94,946.45, including HST - Janitorial Services at City Hall and Ontario Works) First and Second Readings Motion by Alderman Warden - Campbell: THAT: The by-laws be now read a first time, referred to Council in Committee of the Whole and read a second time. Alderman Baldwin-Sands was appointed Chairman of Council in Committee of the Whole and conducted the second reading of the by-laws. On motion duly moved and seconded, the Chairman was ordered to report on the passing of the by-laws. The Chairman reported as ordered and the Mayor resumed the Chair. Third Reading Motion by Alderman Warden - Campbell: THAT: The report of Council in Committee of the Whole on the following by-laws be received and adopted, the same be read a third time, engrossed, signed by the Mayor and CAO/Clerk, sealed and numbered. 1. A by-law to confirm the proceedings of the Council meeting held on the 22nd day of May, (B/L ) 2. A by-law to establish Tax Ratios for the year (B/L )

9 The 22ndmeeting of the 132nd Council A by-law to authorize maximum tax increases for certain Commercial, Industrial and Multi- Residential properties for the 2012 taxation year. (B/L ) 4. A by-law to provide for the adoption of tax rates for education purposes for 2012 and further to provide for penalty and interest on payments of taxes in default. (B/L ) 5. A by-law to establish claw back percentages for the 2012 taxation year for certain Commercial, Industrial and Multi-residential properties. (B/L ) 6. A by-law to provide for the adoption of the estimates for municipal purposes for 2012, the adoption of tax rates for municipal purposes for 2012 and further to provide for penalty and interest on payments of taxes in default. (B/L ) 7. A by-law to provide for the adoption of the tax rates for the Business Improvement Area for 2012 and interest on payments of levies in default. (B/L ) 8. A by-law to authorize the Mayor and Clerk to execute and affix the Seal of the Corporation to a certain contract between the Corporation of the City of St. Thomas and Bee Clean Building Maintenance. (Two Years - $94,946.45, including HST - Janitorial Services at City Hall and Ontario Works) (B/L )(CON ) PUBLIC NOTICE Proposed Zoning By-Law Amendment - Doug Tarry Limited - Lots 31, 32 and 33 - Draft Plan of Subdivision 34T Part Block 9, Plan M-105 Notice was provided that the public meeting regarding a proposed zoning by-law amendment by Doug Tarry Limited previously scheduled for June 4th, 2012 has been re-scheduled for June 18th, 2012 at 6:45 p.m. in the Council Chambers, City Hall. NOTICES OF MOTION CLOSED SESSION Motion by Alderman Campbell - THAT: This meeting be closed to deal with a matter of potential litigation, a matter protected under the Municipal Freedom of Information and Protection of Privacy Act, a matter of labour relations and a personal matter about an identifiable individual at 6:21 p.m. OPEN SESSION Motion by Alderman Johnston - THAT: We do now rise from Closed Session. (6:59 p.m.) CLOSED SESSION Motion by Alderman Johnston Warden: THAT: Council return to Closed Session at 8:14 p.m. OPEN SESSION Motion by Alderman Johnston -

10 The 22ndmeeting of the l32nd Council - l0 THAT: We do now rise from Closed Session. (8:55 p.m.) ADJOURNMENT Motion by Alderman Johnston Baldwin-Sands: THAT: We do now adjourn. (8:55 p.m.)