Cyt. Monday, March 14, 2016 at 6:05 PM. Page I 21. City Hall. Committee of the Whole Minutes. Councillor M. Doody Councillor R.

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1 Page I 21 Or OF Tt9!' C THE CORPORATION OF THE CITY OF TIMMINS Committee of the Whole Minutes g` Ci Monday, March 14, 2016 at 6:05 PM Cyt s st; Council Chambers City Hall 220 Algonquin Blvd. East, Timmins, Ontario PRESENT: Mayor Steve Black Councillor P. Bamford Councillor J. Campbell Councillor M. Doody Councillor R. Dubeau Councillor A. Grzela ( left at 8; 06 p. m.) Councillor A. Marks Councillor N. Rinaldo Councillor W. Wawrzaszek ABSENT: STAFF: J. Torlone, J. Howie, D. Dayment, R. Foy, M. Pintar, L. Duval, Cindy Welsh, Catherine Verreault, Ernest Plante, Steve Kukulka, Guy Lamarche, Lisa Duval Media was present. Public: 6 1 RESOLUTION TO GO IN- CAMERA a) Resolution BE IT RESOLVED THAT Council does hereby go into an In- Camera session at 4: 05 p. m. to discuss the following: a) Education or Training b) Proposed acquisition of Land by the municipality CARRIED. 2 SINGING OF 0 CANADA Maddie Cox. 3 DECLARATION OF PECUNIARY INTEREST Councillor Andrew Marks declared a conflict on item 5n.

2 Page CORRESPONDENCE a) Safety Concerns for Driver and Pedestrians re: Mountjoy Street and Vimy Avenue Council reviewed correspondence from Jean- Yves Vezeau which requested a three way stop at the intersection of Vimy and Mountjoy which expressed safety concerns due largely to the blind curve existing at this intersection. Council requested reports from both the Police Services and the Engineering Department regarding this intersection. b) Great Canadian Kayak Challenge and Festival re: Noise Exemption and Street Closure Council reviewed a request for a noise exemption and a road closure for the 8th Annual Great Canadian Kayak Challenge & Festival to take place August 26th to 28th, 2016, at the Mountjoy Historical Conservation Area Park. Council concurred that personnel from the Kayak festival should meet with emergency personnel to discuss safety matters. This item was deferred pending reports from Police Services, Fire, Ambulance and a further report from Guy Lamarche, Manager of Tourism. c) Summerfest re: Street Closure Council reviewed a request for support of extension to the A. G. C. O. Licence at Jake' s Bar and Grill, street closure and exemption to the noise by-law. A resolution will be presented to Council on March 21, REPORTS a) Transit - Conventional Bus Purchase- Catherine Verreault Catherine Verreault presented a report which recommended the purchase of one 40 foot low-floor Nova Bus as per the 2016 approved Capital budget. A by- law will be presented to Council on March 21, b) Transit Pilot Extension of Handy Transit Service Area - Catherine Verreault Catherine Verreault presented a report which recommended that Council provide direction in terms of whether Transit continues with Phase 1 of the Handy Transit Service area expansion and whether the other proposed expansion phases are to be implemented. An aggressive advertising campaign was carried out. Between July 1 and February 29, 2016, zero Handy Transit applications were received from the residents of the expanded area. In that time period two return trips, between Melrose Boulevard and an address in the Delnite area were booked by the same customer( a Senior). The length of each return trip was approximately 40 minutes (total of 80 minutes for both return trips). One trip was completed in the summer and the other in the fall. Sustainability of winter road conditions could not be assessed due to the timing of the service requested during Phase 1. Council concurred not to continue with Phase 1 of the Handy Transit Service area expansion and not to implement the other proposed expansion phases.

3 Page 123 Mayor Black informed Council that local taxi companies are no longer providing service for passengers with wheelchairs. He asked Council to consider contracting out this service to a taxi operator for service to outlying areas of the city. A staff report will be requested on this at a future date. c) Transit- Handy Transit Bus Purchase- Catherine Verreault Catherine Verreault presented a report which recommended that Council authorize the purchase of two new GM 6. 6 Diesel Titan II Handy Transit vehicles from Overland Custom Coach, at a cost of$ 113, HST each, as per the 2016 Capital Budget. A by- law will be presented to Council on March 21, d) Deni Poulin Holdings Subdivision - Cindy Welsh Mr. Deni Poulin was present and Cindy Welsh presented the report which recommended Council granting draft approval to the " Deni Poulin Holdings Inc." Plan of Subdivision. The proposed subdivision will consist of twelve residential estate lots which would allow for a single detached residential dwelling to be constructed on each lot. The lots are to be serviced by individual privately owned wells on each lot and individual privately owned septic systems servicing each lot. Further, the subject lands are to be serviced by a 20 metre ( 66 foot) wide street allowance with a cul- de- sac. This roadway is to be eventually assumed by the municipality. Council concurred with the recommendation. A resolution will be presented to Council on March 21, e) Site Plan Control Agreement re: Goulet Aggregate Pit- Cindy Welsh Cindy Welsh presented the report which recommended that Council approve Bylaw , being a Site Plan Control Agreement with Laurier and Florence Goulet, to permit the development of a commercial sand and gravel operation on land described as Mining Claim P24983, Parcel 11515, SEC SS, Ogden Township in the City of Timmins. Although it is not required, Council concurred because the proposed pit is so close to both Baker Lake and the Mattagami River, that a public meeting in conjunction with the MNR and MRCA be held. The issue of a closure plan was also discussed and is to be investigated. f) Zoning Amendment re: Balsam Street- Symington - Cindy Welsh Cindy Welsh presented the report which recommended enacting and passing of amending Zoning By-law No to rezone the subject lands, legally described as Plan M44T, East Part of Lot 119, Parcel 3214WT Tisdale Township, located at Balsam Street South, from General Commercial ( EA- CG) to Residential Medium Density 2 ( NA- RM2) ( SP6-155) to permit the renovation of the existing two storey structure into a six unit residential building. Historically, the building contained a mercantile use on the main floor in the front section of the structure and residential uses in the remainder of the first floor and on the second floor( a total of 5 residential units). The proponent is also seeking a number of variances from the Zoning By- law which essentially recognize the existing location of the building on the subject lands. The property has been the subject of one minor variance application ( A ) under the Planning Act, submitted to and approved by the City of Timmins Committee of Adjustment on May 19, 2015 ( Decision # 15-38). The purpose of the minor variance application was to legalize the two existing main floor non- conforming dwelling units and to

4 Page 124 reduce the parking requirement from six spaces to one space. Council concurred with the recommendation. The By- law will be presented to Council on March 21, g) 2016 Fleet Program - Luc Duval & Ernest Plante Luc Duval and Ernest Plante presented the report which recommended the purchase of various equipment as listed in the report. h) Manpower Request- Water Filtration Plant- Luc Duval Luc Duval and Steve Kukulka presented the report which recommended adding one full time employee at the Mattagami Water Filtration Plant. Council concurred with the recommendation. A resolution will be presented to Council on March 21, i) Manpower Request- Public Utilities Distribution - Luc Duval Luc Duval and Steve Kukulka presented the report which recommended adding two full-time employees to the Evans Yard Public Utilities Department along with redistributing the area of responsibility for the two supervisors. Council concurred with the recommendations. A resolution will be presented to Council on March 21, j) Rural Road - Updated Policy- Luc Duval Luc Duval presented the report which recommended the formal approval of the Rural Road Policy. This item was referred to the March 21, 2016, for consideration. k) 2016 to 2021 Water Financial Plan - Luc Duval Luc Duval presented the report which recommended the formal approval of the Financial Plan pursuant to the Safe Drinking Water Act, 2002 and Ontario Regulation 453/ 07 and to accept that the City of Timmins drinking water system is financially viable. Council concurred to approve this recommendation. A resolution will be presented to Council on March 21, I) Award Detail Design re: Connecting Link Phase 1 - Luc Duval Luc Duval presented the report which recommended the formal approval for the preparation of detail design and tender documents of Phase 1 - Connecting Link Upgrades to AECOM for a value of$ 152, HST. Council concurred with the recommendation. A by- law will be presented to Council on March 21, m) Grants to Organization Update - J. Torlone, CAO Joe Torlone presented the report which provided Council with an update on the status of the funds already committed for 2016 in the Grants to Volunteer Organizations account. Councillor Rinaldo expressed concern regarding events where the City of Timmins is involved directly( i. e. Welcome to City Night).

5 Page 125 Perhaps this type of event should not be taken out of the Grants to Volunteer Organizations budget. n) Donation Request re: Community Powwow - J. Torlone, CAO Councillor Andrew Marks declared a conflict on this item and left the Council Chambers. Joe Torlone presented the report which outlined a request for a donation under the Grants to Volunteer Organizations Policy from District School Board Ontario North East to host a joint event between Timmins High and O' Gorman High School' s for a community Powwow to be held on May 27, The request is for a donation of a large tent to accommodate up to 300 people, at a cost of 5, plus $ surcharge to replace the asset for a total cost of 5, Council expressed concern that funding was being requested by two school boards. A resolution will be presented to Council on March 21, o) Donation Request- Welcome to Timmins Night- J. Torlone, CAO Joe Torlone presented the report which outlined a request for a donation under the Grants to Volunteer Organizations Policy from the Timmins Economic Development Corporation ( TEDC) to host the Welcome to Timmins Night on September 7, The request is fora donation of the McIntyre Curling Club. This grant request has a cost of$ 1, Council concurred with the recommendation. A resolution will be presented to Council on March 21, p) Donation Request re: Timmins Ringette Association - J. Torlone, CAO Yves Viel, President of the Timmins Ringette Association, was present and provided Council with details regarding the upcoming ringette tournament to be held in Timmins from March 17 to 20, Relief for use of arena halls, McIntyre Auditorium, lower foyer at the Sportsplex and the Whitney Arena Hall for their Provincial tournament was requested in the amount of$ 3, Council concurred unanimously with the request. A resolution will be presented to Council on March 21, q) Council Remuneration for J. Howie Jim Howie, Treasurer, presented the report which requested Council' s approval of the 2015 annual report for Council Remuneration. Council concurred with the report. A resolution will be presented to Council on March 21, r) Unaudited Financial Report for Revenue Fund Reserves - J. Howie Jim Howie, Treasurer, presented the report which recommends that Council accept the unaudited Income Statement for the City of Timmins General Fund for 2015 and the status of the Reserves for the General Revenue Fund at December 31, The report further recommends that the anticipated surplus of 324, be transferred to the Tax Stabilization Reserve since we have been drawing from this reserve as compared to the Working Fund Reserve which has a large balance. Because of an adjustment just received from CDSSAB their costs have increased by $ 159, The Treasurer proposed that we transfer the additional $ 159, from Tax Rate Stabilization Reserve Fund in 2016 to

6 Page 126 cover these additional expenses. Council concurred with the recommendations. A resolution will be presented to Council on March 21, s) Canada Day Celebration - G. Lamarche Guy Lamarche presented the report which recommends that Canada Day 2016 Celebrations be held at the Fred Salvador Park( Hollinger Park) and that the fireworks be launched from the north west area of the Hollinger Pit berm. Furthermore that Tourism Timmins include and promote additional Canada Day activities that will be led by Leisure Services at Gillies Lake. Council concurred with the all of the recommendations except for the activities at Gillies Lake. It was felt the activities should be centralized. Mayor Black expressed a safety concern with people crossing the road to return to the Hollinger Park after the fireworks. A resolution excluding the Gillies Lake activities will be presented to Council on March 21, NOTICE OF MOTION None. 7 ADJOURNMENT This meeting adjourned at 10:33 p. m. CL J, c- wna MAYOR