AGENDA Municipality of South Dundas NINETY-SECOND MEETING of the Fifth Council Tuesday, Feb 4, :00 PM

Transcription

1 1. CALL TO ORDER AGENDA Municipality of South Dundas NINETY-SECOND MEETING of the Fifth Council Tuesday, Feb 4, :00 PM 2. CONFIRMATION OF AGENDA a) Additions, Deletions or Amendments All matters listed under General Consent, are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to the appropriate section at this time. 3. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 4. ADOPTION OF MINUTES a) Minutes - Ninetieth Meeting 4 Page b) Minutes - Ninety-First Meeting PUBLIC MEETING a) Zoning By-Law Amendment County Road GENERAL CONSENT a) Letter from Dundas Federation of Agriculture - Marketing Opportunities-Dundas Action Recommended That Council receive and file for information purposes. b) Galop Canal Iroquois Landing Marina - Minutes Action Recommended Page 1 of 36

2 That Council receive and file for information purposes. c) Manager of Planning & Enforcement Building Permit Summary Action Recommended That Council receive and file for information purposes. d) Clerk Permit Summary (October-December) Action Recommended That Council receive and file for information purposes. e) Activity Reports - Recreation Program Coordinator - Manger of Planning & Enforcement - Clerk Action Recommended That Council receive and file for information purposes DEPUTATIONS/PETITIONS/PRESENTATIONS a) South Dundas Playground Committee Re: $ for $ program Deferred Report CAO COUNCIL/DEPARTMENTAL/COMMITTEE REPORTS 9. CORRESPONDENCE (Action) 10. NOTICES OF MOTIONS 11. UNFINISHED BUSINESS/DISCUSSION ITEMS a) Summary BY-LAWS a) Rating By-Law (Tile Loan) b) Zoning By-Law Amendment County Road c) By-Law Enforcement Officer Appointment IN CAMERA 14. ADJOURNMENT Page 2 of 36

3 Page 3 of 36

4 Minutes - Ninetieth Meeting MINUTES NINETIETH MEETING OF THE FIFTH COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS The Ninetieth Meeting of the Fifth Council of the Corporation of the Municipality of South Dundas was held in the Council Chambers at 1:00 p.m., Monday, January 20, Present: Mayor Byvelds Deputy Mayor Locke Councillors Delegarde, Graham, Mellan CAO McDonald Clerk Brunt Manager of Planning & Enforcement and By-Law Enforcement Officers The main intent of this special meeting was to discuss and review a draft Traffic By-law. CALL TO ORDER DECLARATION OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Nil COUNCIL/DEPARTMENTAL/COMMITTEE REPORTS 1. Traffic By-Law Council reviewed the draft by-law and discussed areas of concern. Planning and Enforcement Manager Lewis will seek input from the BIA, Chamber of Commerce and the Iroquois Business Group. The draft by-law will also be placed on the website for public input. ADJOURNMENT Resolution No Moved by Councillor Mellan Seconded by Deputy Mayor Locke THAT Council now adjourn to meet again at the call of the Chair. MAYOR CLERK Page 4 of 36

5 Minutes - Ninety-First Meeting MINUTES NINETY-FIRST MEETING OF THE FIFTH COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS The Ninety-First Meeting of the Fifth Council of the Corporation of the Municipality of South Dundas was held in the Council Chambers at 7:00 p.m., Tuesday, January 21, Present: Mayor Byvelds Deputy Mayor Locke Councillors Delegarde, Graham, Mellan CAO McDonald Clerk Brunt Treasurer, Manager of Planning & Enforcement, Economic Development Officer and Recreation Program Coordinator CALL TO ORDER CONFIRMATION OF AGENDA Additions, Deletions or Amendments Additions: Manager of Public Works Activity Report; County Road 1/Carman Road Discussion; In Camera Personal Deferred: CAO Report DECLARATION OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Nil ADOPTION OF MINUTES Resolution No Moved by Deputy Mayor Locke Seconded by Councillor Graham THAT the minutes of the Eighty-Seventh, Eighty-Eighth and Eighty-Ninth Meetings of the Fifth Council of the Corporation of the Municipality of South Dundas be adopted as circulated. PUBLIC MEETINGS Resolution No Moved by Councillor Graham Seconded by Deputy Mayor Locke THAT the Public Meeting to consider four zoning by-law amendments be opened at 7:03 p.m Crowder Road The Manager of Planning & Enforcement explained that the farmland at West Part Lot 19, East Part Lot 20, Concession 2 of the former geographic Township of Williamsburg, located at Crowder Road is currently zoned Agriculture (A) and was subject to a consent application which resulted in the severance of a surplus dwelling from vacant farm parcel comprising the bulk of the property. The purpose of this Zoning By-law amendment is to fulfill a condition of approval of the aforementioned consent application wherein no new permanent residential uses are to be allowed on the vacant farm parcel. Page 5 of 36

6 Minutes - Ninety-First Meeting Minutes -2- January 21, 2014 PUBLIC MEETINGS (cont d) The zoning is being changed by rezoning the retained parcel from Agricultural (A) and Agricultural Special Exception 29 (A-29) to Agricultural Special Exception 8 (A-8). The applicants were not present and the Manager of Planning and Enforcement did not receive any verbal or written correspondence. Council did not have any concerns County Road 28 The Manager of Planning & Enforcement explained that the farmland at South Part Lots 23 and 24, Concession 3 of the former geographic Township of Williamsburg, located at County Road 28 is currently zoned Agriculture (A) and was subject to a consent application which resulted in the severance of a surplus dwelling from vacant farm parcel comprising the bulk of the property. The purpose of this Zoning By-law amendment is to fulfill a condition of approval of the aforementioned consent application wherein no new permanent residential uses are to be allowed on the vacant farm parcel. The zoning is being changed by rezoning the retained parcel from Agricultural (A) and Agricultural Special Exception 29 (A-29) to Agricultural Special Exception 8 (A-8). The applicants were not present and the Manager of Planning and Enforcement did not receive any verbal or written correspondence. Council did not have any concerns Flagg Road The Manager of Planning & Enforcement explained that the land at Part Lot 6, Concession 1 of the former geographic Township of Matilda, located at 5589 Flagg Road is currently zoned Residential Waterfront (RW) and was subject to a consent application which resulted in the severance of a vacant parcel from the front half of the lot. The purpose of this Zoning By-law amendment is to fulfill a condition of approval of the aforementioned consent application wherein the retained parcel does not meet the minimum lot frontage required in the Residential Waterfront zone. The zoning is being changed on the retained parcel currently zoned Residential Waterfront (RW) by reducing the required minimum lot frontage of the RW Zone from 38 meters to 11 meters. The zoning on the severed parcel is not being changed; it will remain zoned as Residential Waterfront (RW). The applicants were not present and the Manager of Planning and Enforcement did not receive any verbal or written correspondence. Council had a few questions concerning driveways, frontage and M2 Zone across the road, but were satisfied with the information provided to them by the Manager of Planning and Enforcement Norgaard Road The Manager of Planning & Enforcement explained that the farmland at Part Lots 3 and 4, Concession 4 of the former geographic Township of Page 6 of 36

7 Minutes - Ninety-First Meeting Minutes -3- January 21, 2014 PUBLIC MEETINGS (cont d) Matilda, located at Norgaard Road is currently zoned Agriculture (A) and was subject to a consent application which resulted in the severance of a vacant farm parcel comprising the bulk of the property. The purpose of this Zoning By-law amendment is to fulfill a condition of approval of the aforementioned consent application wherein no new permanent residential uses are to be allowed on the severed parcel. The zoning is being changed by rezoning the severed parcel from Agricultural (A) to Agricultural Special Exception 8 (A-8). The Manager of Planning and Enforcement did not receive any verbal or written correspondence. Council did not have any concerns. Resolution No Moved by Deputy Mayor Locke Seconded by Councillor Graham THAT the Public Meeting to consider four zoning by-law amendments be closed at 7:12 p.m. GENERAL CONSENT Resolution No Moved by Councillor Graham Seconded by Deputy Mayor Locke THAT all items listed under the General Consent section of the Agenda be adopted as presented with the exception of item(s) No. 6a) Recreation Program Coordinator Key Information Report and 6b) Economic Development Key Information Report be moved to Reports. 1. Recreation Program Coordinator Key Information Report South Dundas Sports Organizations Meeting Action Recommended This correspondence was moved to Reports for further discussion and review. 2. Economic Development Key Information Report Communications Plan & Website Statistics Action Recommended This correspondence was moved to Reports for further discussion and review. 3. Public Works Key Information Report Water and Wastewater December Action Recommended That Council receive and file for information purposes. 4. CAO Key Information Report Lease at 6 Fifth St West Action Recommended That Council receive and file for information purposes. 5. Activity Reports - Manager of Recreation & Facilities - Manager of Public Works Action Recommended That Council receive and file for information purposes. Page 7 of 36

8 Minutes - Ninety-First Meeting Minutes -4- January 21, 2014 DEPUTATIONS/PETITIONS/PRESENTATIONS Miss World Canada Pageant - Donation South Dundas resident, Olivia Wright, thanked Council for their generous donation towards her entry fee for the Miss World Canada pageant. Miss Wright provided a presentation on the process for selection and the functions for her participation. Council wished Miss Wright the best of luck!! COUNCIL/DEPARTMENTAL/COMMITTEE REPORTS 1. Economic Development Officer Report EDO Iroquois Visitor Information Centre Service for 2014 Resolution No Moved by Deputy Mayor Locke Seconded by Councillor Graham THAT the Council of the Municipality of South Dundas receive Report EDT regarding the Iroquois Visitor Information Centre Service for 2014 and provide direction to Staff. 2. Treasurer A) United Counties of SD & G - installment dates Resolution No Moved by Councillor Graham Seconded by Deputy Mayor Locke THAT the Council of the Municipality of South Dundas support By-Law No of the United Counties of Stormont, Dundas & Glengarry to change the instalment dates for payment of annual general or special upper-tier levies. B) Report TR Municipal Finance Internship Program Resolution No Moved by Deputy Mayor Locke Seconded by Councillor Graham THAT the Council of the Municipality of South Dundas accept Report No. TR and authorize Staff to prepare an application to the Municipal Finance Internship Program for 2014, and further acknowledge that the Municipality of South Dundas is prepared to enter into a conditional grant agreement with MFOA governing the use of the grant as per the terms and conditions outlined in the Municipal Finance Internship Program grant application guidelines if the subject application is approved. AND THAT this application will be in partnership with the Township of North Dundas. C) Clerk Report CLK Holiday Closure Resolution No Moved by Councillor Mellan Seconded by Councillor Delegarde THAT the Council of the Municipality of South Dundas accept Report CLK and approve Option No. 2 regarding holiday closure. AND THAT a Policy will be brought to Council for approval Page 8 of 36

9 Minutes - Ninety-First Meeting Minutes -5- January 21, 2014 COUNCIL/DEPARTMENTAL/COMMITTEE REPORTS (Cont d) D) CAO A) Report CAO Williamsburg Library Alternative Service Delivery Resolution No Moved by Councillor Delegarde Seconded by Councillor Mellan THAT the Council of the Municipality of South Dundas receive Report CAO regarding the exterior finish for the addition to the North Williamsburg Recreation Building to accommodate the Williamsburg Library. AND THAT a masonry veneer will be on the exterior finish. B) Report CAO South Dundas Community Playground Committee $ for $ Funding Request This report was deferred to a future meeting. E) Recreation Program Coordinator Key Information Report South Dundas Sports Organizations Meeting was presented for discussion. F) Economic Development Key Information Report Communications Plan & Website Statistics was presented for discussion. CORRESPONDENCE Nil NOTICES OF MOTIONS Nil UNFINISHED BUSINESS/DISCUSSION ITEMS 1. Summary received and clarification on projects discussed. 2. County Road 1/Carman Road Deputy Mayor Locke requested Council s consideration to assume part of County Road 1/Carman Road from the Broken Second Road intersection to the St. Lawrence Seaway Management property, as a municipal roadway. Council requested the Manager of Public Works provide a report on the pros and cons of such an acquisition. BY-LAWS 1. Borrowing By-Law Resolution No Moved by Councillor Delegarde No Seconded by Councillor Mellan THAT By-Law No , being a by-law to borrow money to meet, until the taxes are collected, the current expenditures of the Corporation for the year, be read and passed in open Council, signed and sealed. Page 9 of 36

10 Minutes - Ninety-First Meeting Minutes -6- January 21, 2014 BY-LAWS (Cont d) 2. Zoning By-Law Amendment Crowder Road Resolution No Moved by Councillor Mellan No Seconded by Councillor Delegarde THAT By-Law No , being a by-law to amend Zoning By-Law No , be read and passed in open Council, signed and sealed. 3. Zoning By-Law Amendment County Road 28 Resolution No Moved by Councillor Delegarde No Seconded by Councillor Mellan THAT By-Law No , being a by-law to amend Zoning By-Law No , be read and passed in open Council, signed and sealed. 4. Zoning By-Law Amendment 5589 Flagg Road Resolution No Moved by Councillor Mellan No Seconded by Councillor Delegarde THAT By-Law No , being a by-law to amend Zoning By-Law No , be read and passed in open Council, signed and sealed. 5. Zoning By-Law Amendment Norgaard Road Resolution No Moved by Councillor Graham No Seconded by Deputy Mayor Locke THAT By-Law No , being a by-law to amend Zoning By-Law No , be read and passed in open Council, signed and sealed. 6. Transfer of Land Resolution No Moved by Deputy Mayor Locke No Seconded by Councillor Graham THAT By-Law No , being a by-law to enter into an Agreement for the Purchase and Sale of Land, be read and passed in open Council, signed and sealed. 7. Confirmatory Resolution No Moved by Councillor Delegarde No Seconded by Councillor Mellan THAT By-Law No , being a by-law to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed. IN CAMERA Resolution No Moved by Councillor Delegarde Seconded by Councillor Mellan THAT Council proceed In Camera in order to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employee. Page 10 of 36

11 Minutes - Ninety-First Meeting Minutes -7- January 21, 2014 IN CAMERA (Cont d) Resolution No Moved by Councillor Mellan Seconded by Councillor Delegarde THAT the Council of the Municipality of South Dundas rise and reconvene and authorize staff to proceed as directed. ADJOURNMENT Resolution No Moved by Councillor Mellan Seconded by Councillor Delegarde THAT Council now adjourn to meet again at the call of the Chair. MAYOR CLERK Page 11 of 36

12 Page 12 of 36 Zoning By-Law Amendment County Road 2

13 Page 13 of 36 Zoning By-Law Amendment County Road 2

14 Letter from Dundas Federation of Agriculture - Marketing Opportunities-Dundas Page 14 of 36

15 Page 15 of 36 Galop Canal Iroquois Landing Marina - Minutes

16 Page 16 of 36 Galop Canal Iroquois Landing Marina - Minutes

17 Page 17 of 36 Galop Canal Iroquois Landing Marina - Minutes

18 Page 18 of 36 Galop Canal Iroquois Landing Marina - Minutes

19 Page 19 of 36 Galop Canal Iroquois Landing Marina - Minutes

20 Manager of Planning & Enforcement Building Permit Summary Municipality of South Dundas Planning & Enforcement Key Information Report MUNICIPALITY OF SOUTH DUNDAS BUILDING PERMIT SUMMARY 2013 Month RES COM IND INST AG DEMO Permits Issued Fees Collected Permit Value January 2 2 $ $ 26, February $ $ 48, March $ 5, $ 1,222, April $ 3, $ 1,165, May $ 3, $ 1,563, June $ 6, $ 1,290, July $ 6, $ 926, August $ 2, $ 885, September $ 3, $ 706, October $ 10, $ 3,189, November $ 73, $ 14,904, December $ 1, $ 675, TOTALS $ 118, $ 26,602, Residential Detached 19 Semi Detached 3 Row In Comparison to 2012 RES COM IND INST AG DEMO Permits Issued Fees Collected Permit Value TOTALS $100, $27,303, Residential Detached 32 Semi Detached 2 Row Page 20 of 36

21 Page 21 of 36 Clerk Permit Summary (October-December)

22 Page 22 of 36 Clerk Permit Summary (October-December)

23 Page 23 of 36 Clerk Permit Summary (October-December)

24 Page 24 of 36 Activity Reports

25 Page 25 of 36 Activity Reports

26 Page 26 of 36 Activity Reports

27 Page 27 of 36 Activity Reports

28 Page 28 of 36 South Dundas Playground Committee

29 Page 29 of 36 South Dundas Playground Committee

30 UNFINISHED BUSINESS SUMMARY Summary SUBJECT MATTER REFERRED TO RESPONSE STATUS EXPECTED Morrisburg Industrial Park Expansion ALL STAFF Spring % Complete Sewer Infrastructure Rehabilitation Project CAO/MPW Spring 2014 Ongoing Morrisburg/Williamsburg/Iroquois Marine Station Road Ditch MPE/MPW Discussions ongoing Regulatory Signage Policy Stop & Yield MPW 2014 January 2014 Signs MPE March 2014 Iroquois Wastewater Treatment Plant CAO/MPW April 2014 In Progress Williamsburg Library Alternate Service Delivery CAO Spring 2014 In Progress Iroquois I & I Study Sewer Use By-law COUNCIL In Progress Lakeshore Drive Sewer & Watermain Replacement MPW Spring 2014 In Progress Curbing and Sidewalks County Rd 4 and bike path MPW Spring 2014 Spring 2014 Exotic Animal By-law MPE March 2014 Water/Sewer Newsletter Treasurer March 2014 March 2014 Crossing from North of County Road 2 to Plaza MPW 2014 Discussion with all Walkway Streetlights on County Road 2 in Morrisburg MPW Clarify St. Lawrence Seaway Management Corporation CAO March 2014 In Progress Lease at Iroquois Point Traffic Study Morrisburg MPW 2014 Landfill Expansion MPW Capital Budget Treasurer February 2014 Iroquois Golf Course Board CAO/Clerk March 2014 Sewer Use By-Law need revisions then open houses to be set up MPW January 21/14 Page 30 of 36

31 Page 31 of 36 Rating By-Law (Tile Loan)

32 Page 32 of 36 Rating By-Law (Tile Loan)

33 Page 33 of 36 Zoning By-Law Amendment County Road 2

34 Page 34 of 36 Zoning By-Law Amendment County Road 2

35 Page 35 of 36 Zoning By-Law Amendment County Road 2

36 By-Law Enforcement Officer Appointment THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS BY-LAW NO A BY-LAW to appoint a Municipal By-Law Enforcement Officer. WHEREAS the Police Services Act, R.S.O. 1990, Chapter P.15, Section 15(1) authorizes a municipal council to appoint persons to enforce the bylaws of the municipality; AND WHEREAS the Municipal Act, 2001, S.O. 2001, Part XIV Enforcement - governs the authority of municipalities to enforce by-laws; AND WHEREAS it is deemed expedient to appoint a By-law Enforcement Officer; NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows: 1. That Brent A. Mattice be and is hereby appointed as a By-Law Enforcement Officer with the authority to enforce all by-laws in the Municipality of South Dundas. 2. This By-Law shall be effective January 6, READ and passed in open Council, signed and sealed this 4 th February, day of MAYOR CLERK Page 36 of 36