November 5, Regular Council

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1 A Meeting of the Shelburne Town Council was held November 5, 2012 with all members present. Staff attending included John Telfer CAO/Clerk, Carol Sweeney Treasurer, Scott Wheeldon Director of Public Works and Jennifer Willoughby Deputy Clerk. There were 4 member(s) of the public in attendance and the Shelburne Free Press was in attendance as representation from the media. 7:00 p.m. COUNCIL MEETING 1. Call to Order Meeting called to order at 7:07 pm by Councillor Dunlop. 2. Approval of Agenda Motion #1 Benotto - Dunlop BE IT RESOLVED THAT we approve the Amended Agenda dated November 5, 2012 as presented and circulated. CARRIED: G. Dunlop Motion #2 Dunlop - Benotto 3. Disclosure of Pecuniary Interest No Disclosures 4. Minutes of Previous Meetings October 29, 2012 BE IT RESOLVED THAT we approve the minutes from the meeting held October 29, 2012 as presented and circulated. CARRIED: G. Dunlop 5. Question Period No Questions 6. Delegations 1. Vandyk Group commercial development (Wrigglesworth Plaza). Mayor Crewson arrived at 7:10 pm. Councillor Dunlop passed the chair to Mayor Crewson. Page 1 of 7

2 Mark DeSousa and Dominic Scida were in attendance to present their concept of revitalizing the development known as the Wriggleworth Plaza located at the north east corner of HWY 10 and County Road 124. A discussion ensued regarding deliveries to the units should a drive thru be installed, the East Area Transportation Study proposes centre medians. Mark noted they are awaiting formal discussions with MTO on how to proceed with successfully operating a drive thru on the site. A discussion ensued regarding the current tenants and their reaction to the revitalization of the property and the site plan process. Motion #3 Benotto - Dunlop BE IT RESOLVED THAT Council receives the delegation information presented by Vandyk. Motion #4 Dunlop - Benotto 7. BY-LAWS, CORRESPONDENCE & NEW BUSINESS 1. By-law # is ready for Council s consideration being a by-law to authorize borrowing towards the cost of the Jane & Marie Street infrastructure project. BE IT RESOLVED THAT leave be given for the reading and enacting of By-law # being a bylaw to authorize the borrowing upon amortizing debentures in the principal amount of $1,240, towards the cost of the Jane & Marie Street infrastructure project. 2. By-law # is ready for Council s consideration being a by-law to establish lands as part of a common public highway. A discussion ensued regarding the location of Block 107 within Plan 7M49. Motion #5 Benotto - Dunlop BE IT RESOLVED THAT leave be given for the reading and enacting of By-law # being a bylaw to establish lands as part of a common public highway. Page 2 of 7

3 Motion #6 Dunlop - Benotto 3. By-law # is ready for Council s consideration being a by-law to amend Bylaw # to establish policies for the procurement of goods and services. BE IT RESOLVED THAT leave be given for the reading and enacting of By-law # being a bylaw to amend By-law # to establish policies for the procurement of goods and services. Motion #7 Benotto - Dunlop 4. Report from the Treasurer dated October 30, 2012 regarding the revised schedule of meetings for the 2013 budget process. BE IT RESOLVED THAT Council receives the report from the Treasurer dated October 30, 2012 regarding the revised schedule of meetings for the 2013 budget process as presented and circulated. 5. Report from the Special Events Coordinator dated November 1, 2012 regarding the 2013 Celebrate Ontario Grant. A discussion ensued regarding the Fiddle contest. Motion #8 Chambers - Egan BE IT RESOLVED THAT Council receives the report from the Special Events Coordinator dated November 1, 2012 regarding the Celebrate Ontario Grant as presented and circulated; AND FURTHER authorizes the Special Events Coordinator to submit a grant application for the Fiddle contest events subject to agreement from the Fiddlefest Committee. 6. Discussion regarding the submission of the new plow truck and landscape truck in the Santa Claus parade. A discussion ensued regarding the submission of the new trucks for the Santa Claus parade. Motion #9 Chambers - Egan BE IT RESOLVED THAT Council authorizes the new snow plow and landscape truck to participate in the Santa Claus parade. Page 3 of 7

4 7. Minutes from the Shelburne Police Services Board meeting held September 18, Motion #10 Egan - Chambers BE IT RESOLVED THAT Council receives the minutes from the Shelburne Police Services Board meeting held September 18, Letter from a Shelburne resident dated October 31, 2012 regarding the intersection of First Avenue and William Street. A discussion ensued regarding the concerns presented within the letter, the possibility of installing stop signs at the intersection of William and First Avenue. Council directed staff to amend the traffic by-law. Deputy Mayor Bennington arrived at 8:05 pm. Mayor Crewson and the Director of Public Works declared a Pecuniary Interest with item #15 and left the room. Councillor Dunlop assumed the chair. 9. Letter from the Ministry of Health and Long Term Care dated November 1, 2012 regarding Town of Shelburne & County of Dufferin representation for delegation at the AMO Conference. 10. Letter from the Chippewas of Rama First Nation dated October 17, 2012 regarding the long term well for additional water supply. 11. Letters dated October 5 & 9, 2012 from the Haudenosaunee Development Institute (Six Nations of the Grand River Territory) regarding the long term well for additional water supply. The CAO/Clerk updated Council members regarding a future meeting date to discuss the Six Nations concerns. 12. Letter from the Grand River Conservation Authority dated October 15, 2012 regarding the long term well for additional water supply. 13. Notice of public meeting from the Town of Mono regarding Official Plan Amendments #35, 36 & Response letter from Ontario Home Builders Association & Building Industry and Land Development Association dated October 29, 2012 regarding Canada Post s letter to charge a flat fee for installation of community mail boxes. Page 4 of 7

5 15. Letter from Amaranth resident regarding Dufferin Wind Power s proposed power line route. 16. AMO Watchfile dated November 1, Motion #11 Chambers - Egan BE IT RESOLVED THAT Council receives items #9 to #16 under 7.0 By-laws, Correspondence & New Business as presented and circulated. CARRIED: G. Dunlop 8. CLOSED SESSION Motion #12 Egan - Chambers BE IT RESOLVED THAT according to section 239 (2) subsection (b) we enter into closed session to discuss personnel matters about an identifiable individual, including municipal or local board employees. Entered closed session at 8:18 pm HR Matters Verbal Updates 2. HR Matter report circulated Motion #13 Chambers - Egan BE IT RESOLVED THAT we now rise from closed session to resume regular business. Rose from closed session at 8:50 pm. 9. APPROVAL OF BILLS & ACCOUNTS Motion #14 Egan - Chambers Payables listing for November 5, 2012 BE IT RESOLVED THAT Council approves the payable listing dated November 5, 2012 for payment as presented and circulated. Page 5 of 7

6 10. NEW BUSINESS NOT SET OUT ON AGENDA A discussion ensued regarding the installation of a crosswalk at the intersection of Main Street and William Street. Mayor Crewson updated Council and staff members regarding the Mel Lloyd Family Health Team. 11. COUNTY BUSINESS 1. Letter from the County of Dufferin Housing Services dated October 24, 2012 regarding Fiddleville Non-Profit Housing Corporation. Motion #15 Chambers - Egan BE IT RESOLVED THAT Council receives item #1 under 11.0 County Business as presented and circulated. Mayor Crewson updated Council and staff members regarding the County of Dufferin 2013 budget. 12. CONFIRMATORY BY-LAW Motion #16 Chambers - Egan By-law # is ready for Council s consideration being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its meeting held November 5, BE IT RESOLVED THAT leave be given for the reading and enacting of By-law # being a bylaw to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its meeting held November 5, ADJOURNMENT Motion #17 Egan Chambers BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor. Page 6 of 7

7 Meeting adjourned at 9:24 pm... MAYOR CAO/CLERK Page 7 of 7

May 14, Regular Council

May 14, Regular Council A Meeting of the Shelburne Town Council was held May 14, 2012 with all members present except Councillor Cavey. Staff attending included John Telfer CAO/Clerk, Scott Wheeldon Director of Public Works,