- 1 - November 9, 2009

Transcription

1 - 1 - A Meeting of the Shelburne Council was held on with all members present except Councillor Benotto. Staff attending included John Telfer, Clerk/EDO, Cecile Grant, Treasurer and Scott Wheeldon, Director of Public Works. There were four members of the public in attendance and representation from the Shelburne Free Press. COUNCIL MEETING 7:00 p.m. COUNCIL MEETING 1.0 Call to Order Meeting called to order at 7:12 p.m. with quorum by Deputy Mayor K. Bennington. 2.0 Approval of Agenda Deputy Mayor asked to add a letter he received to the New Business from Cade Burton regarding skateboard equipment. Mayor Crewson arrived at 7:14 p.m. He also asked to add a new matter under Legal for the In- Camera Session. Motion #1 Egan - Dunlop BE IT RESOLVED THAT we approve the Amended Agenda dated as presented and circulated. CARRIED: K. Bennington Chair was passed to Mayor Crewson at this point. 3.0 Disclosure of Pecuniary Interest Mayor Crewson indicated that he had a Pecuniary Interest with Bills and Accounts and he will vacate the Chair at the appropriate time. He also wanted it noted in the minutes that he arrived late to the Council meeting held on October 19, 2009 due to his Pecuniary Interest with Items b) and c) under 6.0 Delegations. He was not present and was unable to declare the Pecuniary Interest at that time and therefore declaring it at this time. 4.0 Minutes of Previous Meetings October 19, October 26 and November 2, 2009 Motion #2 Dunlop- Egan BE IT RESOLVED THAT we approve the minutes from the Regular Council meeting held October 19, 2009 and the Special Council meeting held October 26, 2009, as well as the Committee of Council meeting held November 2, 2009 as presented,circulated and amended.

2 Question Period 6.0 DELEGATIONS Councillor Cavey arrived at 7:20 p.m. a) Brian Besley to address Official Plan request for consideration in Town update. Brian Besley introduced Patrick Falby who presented their letter seeking Council s review of Mr. and Mrs. B. Besley s lands for an Official Plan amendment. At the last review, the servicing issue was the key reason explained to Mr. Besley for the lands not being considered at that time. Turnstone development has now allowed the opportunity to provide services easily to Mr. Besley s lands. Mr. Falby asked when the next review will be done and if his client s lands will be considered. The Mayor indicated that the Planner will advise Council on the best use of lands and if there is more growth lands needed to be considered within the urban boundary. Motion #3 Egan -Dunlop BE IT RESOLVED THAT Council receives the request letter from Brian Besley regarding rezoning of his property into the Town of Shelburne built boundary as presented and circulated; AND FURTHER THAT the Town Planner review the consideration at the time the Official Plan is under review for additional lands outside the current urban boundary; AND FURTHER THAT the Town Planner be requested to prepare a report for Council outlining land use designation history of the Besley lands. 8.0 BY-LAWS, CORRESPONDENCE & NEW BUSINESS Motion #4 Chambers- Egan 1. By-law # is ready for Council s consideration being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its Regular Council meeting held November 9 and the Special Council meeting held October 26 and Committee of Council dated November 2, BE IT RESOLVED THAT leave be given for the reading and enacting of By-law # being a by-law to confirm certain proceedings of Council of the Corporation of the Town of Shelburne for its Regular Council meeting held and the Special Council meeting held October 26, 2009 as well as the Committee of Council meeting held November 2, 2009.

3 Recommendation from the CDRC sub-committee regarding architectural services. Motion #5 Chambers- Egan BE IT RESOLVED THAT Council approves the recommendation from the CDRC subcommittee and authorizes the hiring of Dickinson and Hicks as the architect for the project at a cost of $ 159, plus applicable taxes to complete the project as presented. 3. Report from Treasurer dated regarding the Fiddle Park Building. Motion #6 Egan- Chambers BE IT RESOLVED THAT Council receives the report from the Treasurer on the Fiddle Park building, dated November 5, 2009 as presented and circulated. Motion #7 Chambers- Egan 4. Copy of letter from Town of Orangeville Small Business Entreprises Centre seeking a grant. BE IT RESOLVED THAT Council receives the request letter from the Town of Orangeville's SBEC for a grant of $2500 in 2010; AND FURTHER THAT Council will consider the request in their 2010 budget deliberations. Motion #8 Chambers- Egan 5. Copy of letter from Shelburne Figure Skating on behalf of Skate Canada regarding a letter of support of Figure Skating. BE IT RESOLVED THAT Council receives the letter from Shelburne Figure Skating Club regarding the Skate Canada competition in Grand Valley; AND FURTHER THAT the Mayor will provide a letter of support on behalf of Council.

4 Copy of report from Director of Public Works regarding Susan Street design and reconstruction. Motion #9 Egan- Chambers BE IT RESOLVED THAT Council receives the Director of Public Works report for the Susan Street project as presented and circulated; AND FURTHER instructs the Director of Public Works to arrange final design for the Susan Street project with the Town Engineer as per their quote for 2009 budget. 7. Copy of letter from the Kinsmen Club of Shelburne regarding the Kinsmen/Kinette Week declaration for February 14-20, Motion #10 Egan- Chambers BE IT RESOLVED THAT Council declares the February 14-20, 2010 as Kinsmen/Kinette Week in the Town of Shelburne. 8. Copy of Building Permit from County of Dufferin for the month of October, Motion #11 Chambers Dunlop BE IT RESOLVED THAT Council receives the County of Dufferin Building Permit report for the month of October as presented and circulated. 9. Request from Aplus General Contractors for an extension to the Sewer Treatment Plant construction. Motion #12 Chambers Dunlop BE IT RESOLVED THAT Council approves an extension of two weeks to Aplus General Contractors to have the Sewage Treatment Plant construction substainally completed and as recommended by RJ Burnside and Associates for the date of December 4, Three nominations for Council consideration for the Community Excellence Awards. Motion #13 Dunlop - Chambers BE IT RESOLVED THAT Council approves the three nominations for the Community Excellence Awards as presented and circulated; AND FURTHER instructs the Town Clerk/EDO to arrange the presentation at a future meeting of Council.

5 Copy of minutes from Shelburne Police Services Board Meeting held September 15, 2009 and Summary of Activities for September Motion #14 Chambers- Dunlop BE IT RESOLVED THAT Council receives the minutes from the Shelburne Police Services Board meeting held September 15, 2009 and the activities report for the month of September as presented and circulated. 12. Copy of from Megan Price seeking a delegation with Council. Motion #15 Dunlop - Chambers BE IT RESOLVED THAT Council authorizes a delegation from Megan Price regarding a Source Water Protection update and to present at a future Council meeting that will be arranged with the Town Clerk. 13. Copy of Township of Mulmur regarding operation audit of NVCA. Motion #16 Chambers- Dunlop BE IT RESOLVED THAT Council receives the letter from the Township of Mulmur regarding an operational audit of NVCA. 14. Copy of letter from Mosey and Mosey outlining renewal projections for group benefits starting April 1, Update on the Headwaters Health Care meeting attended by Mayor Crewson regarding Shelburne location. 16. Copy of letters from K. Evans regarding the Street Festival issue. 17. Copy of preliminary agenda for 2010 ROMA/OGRA Feb.21-24, Copy of AMCTO express regarding an invitation to CAMA membership through AMCTO. 19. AMO Alert regarding Good Government Bill with Minor changes for Municipalities. 20. Copy of letter from Six Nations Council regarding clarification on the upcoming summit on waste management. Mayor Crewson updated Council members on the meeting held November 4, 2009 and attended by the Mayor and Town Clerk/EDO at the Headwaters Health Care to discuss the recommendation to relocate the bed allocation to Orangeville.

6 Motion #17 Chambers- Dunlop BE IT RESOLVED THAT Council receives the correspondence as listed in the agenda as 8.0 Bylaws Correspondence and New Business, items # 14 to # 20 and places them on file. 9.0 IN-CAMERA SESSION PERSONNEL MATTERS a) HR Advisor- Ward and Uptigrove to present to Council Motion #18 Egan- Chambers BE IT RESOLVED THAT we enter In-Camera Session to discuss Legal and Personnel Matters that would identify certain individuals within the Corporation. Council entered In-Camera Session at 8:55 p.m. Motion #19 Chambers -Egan THAT we now rise from In-Camera Session and resume regular Council business. Council rose from In-Camera Session at 10:50 p.m. Motion #20 Chambers -Egan RESOLVED THAT attached pay administration report prepared and presented by Ward and Uptigrove be received and approved by Council; AND FURTHER THAT the CAO be directed to implement the plan effective January 1, APPROVAL OF BILLS & ACCOUNTS Voucher # Mayor Crewson and Councillor Egan both declared a Pecuniary Interest with the Bills and Accounts and left the room. The Chair was past to Deputy Mayor Bennington. Motion #21 Egan- Chambers BE IT RESOLVED THAT Council approves the bills and accounts for payment being Voucher # as presented and circulated. CARRIED: K. Bennington Mayor Crewson and Councillor Egan both returned to the table and the Mayor assumed the Chair.

7 NEW BUSINESS NOT SET OUT ON AGENDA Deputy Mayor Bennington introduced a letter he received from a young resident regarding the used skateboard equipment from Cade Burton COUNTY BUSINESS 1. Copy of letter from County of Dufferin regarding Accessible Customer Service Training. Motion #22 Chambers -Egan BE IT RESOLVED THAT Council approves the Special Event/Committee Coordinator and two other administration persons to complete the Train the Trainer course as per the Accessible Customer Service Training to be taught by the County of Dufferin. Motion #23 Bennington-Dunlop RESOLVED THAT the Town of Shelburne approve the request of Cade Burton in his letter dated as presented ADJOURNMENT Motion #24 Chambers -Egan BE IT RESOLVED THAT we now adjourn and meet at the call of the Mayor. Meeting adjourned at 11:20 p.m... MAYOR CLERK