AGENDA Committee of the Whole Meeting 3:00 PM, May 11, Description

Transcription

1 AGENDA Committee of the Whole Meeting 3:00 PM, May 11, Main Street, PO Box 219 Sicamous, B.C. V0E 2V0 Ph: Fax: Item Description Page 1. Call to Order: 2. Introduction of Late Items: 3. Approval of Agenda: (a) Approval of Agenda Recommendation: THAT the Committee of the Whole Meeting Agenda for May 11, 2016, be approved as circulated. 4. Adoption of Minutes: 2-4 (a) Minutes of the Committee of the Whole Meeting held on April 27, 2016 Recommendation: THAT the Minutes of the Committee of the Whole Meeting held on April 27, 2016, be adopted as circulated. 5. Delegations: 5 (a) Lions "Roar for Kids" Supper (Chuck Jensen) 6. Business Arising: (a) Grad Scholarship Presenters (b) Update WIFI (Councillor Simons) 6-7 (c) Staff Report - Trucked Waste Charges 8 (d) Discussion - Canada 150 Grant Submission due May 17, 2016 (Diversity, Youth, Environment, Community, Inclusive) (e) Program and Events Manager Update 7. In-Camera: (a) Move In-Camera 8. Adjournment: Recommendation: THAT pursuant to Sections 90(1)(f) and (k) of the Community Charter, the Committee move In-Camera.

2 MINUTES Committee of the Whole Meeting 446 Main Street, PO Box 219 Sicamous, B.C. V0E 2V0 Ph: Fax: Date and Time: 3:00 PM, Wednesday April 27, 2016 Place: Council Chambers, 446 Main Street, Sicamous, BC Present: Absent: Staff: Gallery: Call to Order: Chair, Deputy Mayor Makayev Councillor C. Anderson (arrived at 3:02 pm) Councillor G. Bushell Councillor T. Kyllo Councillor J. Mallmes Councillor J. Simons Mayor T. Rysz E.D. Parliament, Town Manager K. Bennett, Chief Financial Officer W. Law, Deputy Treasurer M. Marrs, Community Planner J. McCulloch, Operations Manager J. Payne, Deputy Corporate Officer M. Malkowsky, Deputy Corporate Officer 3 people The Committee of the Whole meeting was called to order at 3:00 pm with Deputy Mayor Makayev presiding. Introduction of Late Items: The Deputy Mayor requested late additions of Council to Council Meet and Greet at 5(f) and Visit from Lieutenant Governor, Judith Guichon at 5(g), be added to the agenda. Approval of Agenda: APPROVAL OF AGENDA It was moved and seconded: THAT the Committee of the Whole Meeting Agenda for April 27, 2016, be approved as amended. Carried

3 April 27, 2016 Committee of the Whole Meeting Minutes Adoption of Minutes: MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD ON APRIL 13, 2016 It was moved and seconded: THAT the Minutes of the Committee of the Whole Meeting held on April 13, 2016, be adopted as circulated. Carried 3:02 PM Councillor Anderson entered the meeting. Business Arising: CURLING RINK The Committee discussed various issues regarding the Sicamous Curling Club. The Committee unanimously requested Staff review the existing storage space and lease agreement LETTER TO SCHOOL DISTRICT The Committee discussed concerns regarding the closure of Parkview Elementary School and the amalgamation into the high school. The Chair opened the floor to various gallery members. It was moved and seconded: THAT Staff draft a letter to the School District No. 83 Board of Directors regarding concerns related to the scheduled closure of Parkview Elementary School; and further, THAT Staff present the letter to Council for review at a future Council meeting. Carried SEWER RATES AND REGULATIONS (WEST SIDE) The Committee discussed various sewer connection and deadline concerns. The Committee directed Staff to bring forward recommendations regarding a deadline extension for the west side, increase of the non-compliant rate, and a hardship policy at the May 11, 2016 Regular Council meeting. SEWAGE DUMP FEES The Committee discussed sewage dump fees. The Committee directed Staff to review rates and bring forward recommendations at a future Council meeting. COMMUNITY WATCH PROGRAM The Committee discussed a community watch program due to the recent vandalism. No further direction was provided. COUNCIL TO COUNCIL MEET AND GREET The Committee discussed proposed dates for the Meet and Greet with Splatsin and unanimously agreed on May 16, VISIT FROM LIEUTENANT GOVERNOR, JUDITH GUICHON The Committee discussed the visit from Lieutenant Governor, Judith Guichon scheduled for May 3, 2016.

4 April 27, 2016 Committee of the Whole Meeting Minutes Adjournment: ADJOURN It was moved and seconded: THAT the Committee of the Whole meeting for April 27, 2016, be adjourned at 4:23 p.m. Carried Certified Correct: Chair, Deputy Mayor Makayev Corporate Officer

5 Friday May 27th Join the Sicamous Lions Club for Dinner At the Sicamous Seniors Centre At 6:00pm Tickets are $12.00 per person Proceeds will be for local families in need of assistance for local Recrea onal Programs Tickets can be purchased from Lion Members or at the Seniors Centre

6 DISTRICT OF SICAMOUS Houseboat Capital of Canada Gateway to the Shuswap Committee of the Whole Report DATE: May 4, 2016 TO: Mayor and Council FROM: Kelly Bennett and Joe McCulloch SUBJECT: Trucked waste charges Recommendation: At the discretion of Council. Issue: At the April 27, 2016 Committee of the Whole Meeting, Staff was directed to review the trucked waste fees and charges. Discussion: Financial comparatives and operational impacts have been reviewed and will be summarized in this report. Financial Comparatives Comparative trucked waste disposal fees were obtained to determine whether the District fees are reasonable. The following table summarizes the outcome: Community Price per cubic meter Other notes Kamloops $17.57 and $20.60 $17.57 is for commercial liquid waste disposal and $20.60 is for wastewater sludge disposal Salmon Arm NA Salmon Arm does not accept trucked waste and refers people to Kamloops or Lake Country Lake Country $39.41 Revelstoke $20.12 Sicamous $9.65 and $57.05 The lower rate is for waste generated within the District and the higher rate is for waste generated in Area E only As can be seen, there are significant differences between how communities charge for trucked waste as there are multiple factors to consider. The District of Sicamous revised its trucked waste rates in 2008/2009, which resulted in a significant increase to Area E prices due to capacity issues, foreign material in the trucked waste sludge, costs of lagoon maintenance and costs that the residents of Sicamous have already paid (with no related cost to Area E). The original capital cost of the sewer treatment plant was included on taxes for the residents of Sicamous over a 25 year period, with no comparable charge to Area E this was also a factor in the 2008/2009 adjustment in trucked waste fees. Operational Items From an operational point, the WWTP is currently being upgraded, this is only in the preliminary conceptual design stage with our appointed engineers Stantec. We are currently finalizing the scope of works that will start the upgrade process.

7 Staff are currently looking into, amounts that were accepted over 2013/14/15 including volumes, concentrations and frequency of delivery as well as areas of collection. Also speaking to local businesses to assess how much annually they empty to other facilities to calculate how we can manage their waste in line with the improvements at the WWTP and if there would be any ongoing separate maintenance costs. After talking to Stantec, District staff can include the trucked waste into the WWTP design scope in line with the improvements. Stantec feel that trucked waste could be included into the reconfiguration and new works within the headworks at the plant but might require some alignment or configuration to reduce odor and filtration issues. The following works are being looked at as part of the improvements; please see Table of contents item 3.e receiving waste. In managing truck waste staff would require volume estimations, location of picked up waste and appropriate emptying and call off times, all of this data would assist in the management from an operational perspective and allow for forward works and improvements to be sufficiently measured and managed. Table of contents 1. Flow Equalization a. Potential for using complete mix tank/septage receiving facility 2. Aeration System Upgrade a. Aeration system and blower requirements b. Procurement approach c. Cost estimate and task schedule for implementation 3. Inlet Screening Process a. Equipment requirements b. Proposed layout c. Modifications to existing macerator room and/or proposed new building with HVAC requirements d. Odour control i. Screening Room ii. Complete Mix / Equalization Tank e. Incorporation of septage receiving???? f. Procurement approach g. Cost estimate and task schedule 4. Phosphorus Reduction a. Process review b. Process optimization approach i. Jar testing ii. Full scale trials c. Filtration options Page 2

8 From: "Kyllo, Greg" Date: May 4, 2016 at 10:43:00 AM PDT To: CAO Cc: "Cowan, Holly" Subject: Canada Hi Evan Further to our brief discussion, I would appreciate receiving any ideas respecting community based projects with Canada 150 significance that the District may be considering. Visible projects including memorials, playgrounds and public spaces may be worthy of consideration. I was thinking that the Legion Memorial Project might be a potential project that the District may wish to highlight, but will leave it to Council to advise what project they may wish to advance. Sincerely, Greg