M I N U T E S. The Corporation of the Township of Elizabethtown-Kitley Regular Council Meeting. - May 10,

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1 M I N U T E S The Regular Council Meeting - - Members Present: Acting Mayor Herb Scott, Councillors John Johnston, Eleanor Renaud, Earl F. Brayton, and Jim Miller Absent With Regret: Mayor Jim Pickard and Councillor Susan Prettejohn Staff Present: Director of Finance Melanie Kirkby, Director of Public Works Dale Kulp, Director of Planning and Development Barbara Kalivas and Administrator-Clerk Yvonne L. Robert This meeting of Council was held at the New Dublin Council Chambers, 6544 New Dublin Road PUBLIC MEETING (i) Proposed Amendment to Zoning By-law No 1712, As Amended Pts Lot A, Concession 10, Rocksprings Road (Geographic Elizabethtown) Township File Z Acting Mayor Scott called the public meeting to order at 7:00 p,m noting that Council will hear from those in objection and those in support of the application this evening. The application will be further reviewed by the Planning Advisory Committee at a later date. The Director of Planning and Development provided a summary of the intended zoning amendment as well as advising on the method of notice used by the Township. Staff noted that written comments have been received from the Rideau Valley Conservation Authority (RVCA), outlining its requirements and suggestions. A letter has also been submitted by Bill and Caroline Kroot, which is included on the Council agenda this evening, outlining why they believed that a rezoning should not be permitted. Acting Mayor Scott advised that the applicant would have the opportunity to speak first, followed by those in support or opposition. Eugene Janssens, Rocksprings Road, applicant, noted that, in keeping with the information from the RVCA, they did not have any intention of clear cutting any of the trees in the area recommended to be kept natural. Mr. Janssens also advised that they would be keeping only five horses on the property as opposed to the six cows that the Kroots had intended on keeping on the property. He also noted that any building to be constructed on the property will meet the required setbacks. 1

2 As no further comments were offered, Acting Mayor Scott closed the meeting noting that comments made this evening will be brought to the Planning Advisory Board for further review. REGULAR MEETING OF COUNCIL Call to Order: Acting Mayor Scott called the meeting to order at 7:12 p.m.. Disclosure of Interest: None. Adoption of Minutes: Councillor Johnston noted that with the changes being made to the reporting of expenditures for the Waste Site not only assisted in setting out the true cost of recycling and waste management, but will also assist in better reporting for funding purposes. RES. NO MOVED BY: J. MILLER THAT the April 26 th, 2010 Council meeting minutes be adopted as circulated. CARRIED Tender: Tender No , Road Side Mowing Two submissions were opened by the Acting Mayor and reviewed by staff RES. NO MOVED BY: J. JOHSNTON THAT Tender , Roadside Mowing, be awarded to Lewis Farms at the price of $23, Accounts: RES. NO MOVED BY: J. MILLER THAT the following Accounts, as verified by respective staff be approved for payment: General Accounts in the amount of $164, Levies $0.00 Road Accounts in the amount of $93, Fire Accounts in the amount of $15, Waste Disposal Accounts in the amount of $18, Total of all accounts: $293,

3 Staff Reports: Report No. A-10-18: Correspondence Item E Noise Complaint Discussion occurred regarding the ability to enforce a noise by-law and the cost. Staff was instructed to circulate the previous report regarding municipalities that had a noise by-law plus a draft by-law for Council s consideration. RES. NO MOVED BY: J. JOHNSTON THAT Report No. A be received. Report No. A-10-19: Correspondence Item A RVCA Structure Dan Downey, Township representative for the spoke in agreement with Option 3. RES. NO MOVED BY: J. JOHNSTON THAT Report No. A be received; AND THAT the Rideau Valley Conservation Authority be advised that the Council supports Option 3, Eliminating the Advisory Boards and Permitting Municipal Membership on the Board of Directors. Report No. P Zoning B-law Amendment File No. Z-01-10, Application to Permit a Modified Home Occupation Service Contractor s Office/Business Staff is seeking direction from Council regarding the three proposed options. Councillor Miller provided an update on the proposed zoning amendment including the comments received by neighbouring property owners. Council was advised that the Planning Advisory Committee had not considered option 3, Temporary Use Zoning. RES. NO MOVED BY: J. MILLER THAT Report No. P be received. RES. NO MOVED BY: E. RENAUD THAT Council refer Report P to the Planning Advisory Committee for their consideration and recommendation to Council regarding the option of considering a temporary use zoning by-law amendment option for the property, with site specific provisions, for a specified temporary period of time not to exceed three years. 3

4 Report No. B-04-10: April 2010 Building Activity Report RES. NO MOVED BY: J. JOHNSTON THAT Report No. B be received. Committee Reports: Committee of Adjustment RES. NO MOVED BY: J. JOHNSTON THAT the April 22, 2010 Committee of Adjustment meeting minutes be received and filed. DISPOSITION: MOTION CARRIED. Environmental Conservation and Advisory Committee RES. NO MOVED BY: J. JOHNSTON Fire Services Liaison Committee RES. NO MOVED BY: THAT the April 28, 2010 Environmental Conservation and Advisory Committee meeting minutes be received and filed. J. MILLER THAT the April 28, 2010 Fire Services Liaison Committee meeting minutes be received and filed. RES. NO MOVED BY: E. BRAYTON SECONDED BY: E. RENUAD THAT staff be instructed to complete the necessary tender documents for the purchase of a cab and chassis. Heritage Elizabethtown-Kitley Committee RES. NO MOVED BY: E. RENAUD THAT the April 29, 2010 Heritage Elizabethtown-Kitley Committee meeting minutes be received and filed. Planning Advisory Committee It was noted that the Planning Advisory Committee has suggested that the meeting between Council and the Committee to discuss the four entrances per kilometre policy be held next week on May 18 th. Subsequent staff discussions has lead to the suggestion that meeting be held on June 21 st, working session of Council to give Council the opportunity to receive and review the documentation already considered by the Committee. 4

5 RES. NO MOVED BY: E. BRAYTON SECONDED BY: E. RENAUD THAT the April 20, 2010 Planning Advisory Committee meeting minutes be received and filed. Public Works Committee RES. NO MOVED BY: E. RENAUD THAT the May 3, 2010 Public Works Committee meeting minutes be received and filed. DISPOSITION: MOTION CARRIED. RES. NO MOVED BY: E. BRAYTON SECONDED BY: E. RENAUD THAT Council install two signs on Kilkenny Road at the start of, and the end of the area in which residents are known to ride horse and buggy. (Possibly with a Buggy and Caution Sign) By-laws: By-law No : A By-law to Authorize the Execution of an Agreement Between the and her Majesty the Queen of the Right of Canada (Amendment to Agreement 1, Community Adjustment Fund) First and Second Reading RES. NO MOVED BY: Third Reading RES. NO MOVED BY: E. RENAUD THAT the mover be granted leave to introduce By-laws and this shall constitute the first and second reading thereof. E. BRAYTON SECONDED BY: E. RENAUD THAT By-laws numbered be now read a third time and finally passed, signed, sealed and numbered accordingly. Correspondence: Item B The Royal Canadian Legion Request for Township Support of its Local Initiative Project 5

6 Council instructed staff to inquire with the Economic Development Committee to determine if it had a project to submit for this funding prior to supporting the Royal Canadian Legion s application. Item E Kevin Warren Fire Services Charge It was agreed by Council that Mr. Warren will be offered the opportunity to pay the fire service charge by instalments. Item G Toledo Community Service Committee, Requesting Permission to Erect Hamlet Signs Council felt that this was a great idea for all hamlets and instructed staff to provide a report on possible options for such signs prior to Council responding to the Toledo Community Service Committee. RES. NO MOVED BY: E. RENAUD THAT Correspondence identified as follows be received and filed: Item A through L, inclusive; AND FURTHER THAT staff be directed to take any necessary action on these Items requested by Council. Item for action (if applicable): Item B : (The Royal Canadian Legion Request for Township support of its Local Initiative Project): RECEIVE AND RESPOND Item C : (United Counties of Leeds and Grenville Invitation to Participate in the Counties Wide Joint Emergency Training and Exercise June 30, 2010): RECEIVE AND RESPOND Item E : (Kevin Warren Fire Services Charge): RECEIVE AND RESPOND Item G : (Toledo Community Service Committee Requesting permission to Erect Hamlet Signs): RECEIVE AND RESPOND New and Unfinished Business: Acting Mayor Scott stated that it was a pleasure to fill in for Mayor Pickard and Councillor Prettejohn and thanked Council for its cooperation. Motions and Notice of Motions: None. Public Question Period: Questions from the media were responded to. 6

7 Adjournment: By-law No Being a By-law to Confirm the Proceedings of Council for the Month of April, 2010 RES. NO MOVED BY: E. RENAUD THAT By-law numbered be now read a first, second and third time and finally passed, signed, sealed and numbered accordingly. RES. NO MOVED BY: J. JOHNSTON THAT Council adjourn at 8:25 p.m. to meet again on Monday May 25, 2010 at 7:00 p.m. in the New Dublin Council Chambers. These minutes were adopted this 25 th day of May, Mayor Clerk 7