City of Brockville Council Meeting Tuesday, September 13, 2016, 7:00 pm City Hall - Council Chambers

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1 Notice and Agenda MOTION TO MOVE INTO CLOSED SESSION (5:30 pm) Council Meeting Tuesday, September 13, 2016, 7:00 pm City Hall - Council Chambers THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (c), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera, be adopted. Page MAYOR'S REMARKS DISCLOSURE OF INTEREST ADOPTION OF COUNCIL MINUTES THAT the minutes of the Council Meeting of August 23, 2016 be adopted and circulated as read CORRESPONDENCE, COMMUNICATIONS AND PETITIONS 1. Appointment to Boards and Committees (Waterfront Adhoc Committee and BMAAC) THAT Shawn Reid be appointed to the Waterfront Adhoc Committee (term will expire November 30, 2018); and THAT Meghan MacDonald be appointed to the Brockville Municipal Accessibility Advisory Committee (term will expire November 30, Page 1 of 21

2 Notice and Agenda Council, September 13, ); and THAT the necessary bylaw be enacted. 2. Culture Days (Mr. Russ Disotell, Brockville Arts Co-operative) THAT Council hereby proclaim September 30th to October 2nd, 2016 as Culture Days in the ; and THAT the Culture Days flag be flown at Tunnel Bay from September 26th to October 3rd, 2016 DELEGATIONS Nil. STAFF REPORTS Nil. REPORTS BOARDS AND COMMITTEES ECONOMIC DEVELOPMENT AND PLANNING COMMITTEE Councillor P. Deery, Chair Councillors L. Bursey, M. Kalivas, D. LeSueur Meeting held September 6, EDP - CONSENT AGENDA All matters listed under Consent Agenda are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to separate the item. THAT the following items, as listed on the Economic Development and Planning Committee agenda are recommended by the Economic Development and Planning Committee to be passed by Consent Agenda Page 2 of 21

3 Notice and Agenda Council, September 13, Appeal of By-law Being a By-law to amend Zoning By-law , Bayview Road THAT the Ontario Municipal Board be advised, in consideration of the appeal of By-law by Kalle Pugi, that Brockville City Council affirms By-law as being consistent with the Provincial Policy Statement, conforming to the Official Plan, appropriate for the subject property and neighbourhood, and representing good planning, and further, that Brockville City Council believes that the appeal is incomplete, is without merit and should be dismissed without a hearing Proposed Amendment to Zoning By-law Millwood Avenue, Owner: Sweetwater Homes Ltd. Applicant, Jane Almond THAT Zoning By-law be amended to rezone the property with municipal address 1115 Millwood Avenue from R6 Multiple Residential Zone to R5-7 Multiple Residential Special Exception Zone to permit the construction of a townhouse block with reduced frontage, a reduction to the rear yard setback and a setback from the toe of the slope of Windsor Creek License Agreement 16 Louis Street THAT Council authorize the Mayor and City Clerk to execute a licence agreement with Ms. Kathy VanDusen, 16 Louis Street, Brockville for the use of a portion of Norton Lane on the west side of Norton Street to access a parking area on the rear of the 16 Louis Street properties. 4. Report on AMO 2016 Annual Conference (Councillor L. Bursey) THAT the report submitted by Councillor L. Bursey regarding the 2016 AMO Annual Conference be received. Page 3 of 21

4 Notice and Agenda Council, September 13, 2016 EDP - REGULAR AGENDA Nil. NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL UNFINISHED BUSINESS Nil. EMERGENCY BUSINESS Nil. BY-LAWS A By-law to Authorize the Appointment of Municipal Law Enforcement Officers and Peace Officers as is Applies to the Private Property of Brockville General Hospital (70 Charles Street, Brockville) A By-law to Amend Parking By-law (No Parking Bayview Street & One Hour Residential Parking on James St East) Being a By-law to Amend by-law Number Being a By-law to Regulate Traffic (to permit Segways) A By-law to Amend Zoning By-law (108 Perth Street, Brockville) A By-law to Amend Zoning By-law (1115 Millwood Avenue, Brockville) READING OF THE BYLAWS THAT By-laws Numbered to be introduced and the same be now read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. Page 4 of 21

5 Notice and Agenda Council, September 13, 2016 CONFIRMATORY BYLAW THAT By-law Number to confirm the Proceedings of Council at its meeting held on September 13, 2016 be read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. MAYOR'S ANNOUNCEMENTS MEDIA QUESTION PERIOD ADJOURNMENT THAT Council adjourn its proceedings until the next regular meeting scheduled for September 27, Page 5 of 21

6 Council Minutes Council Meeting Tuesday, August 23, 2016, 7:00 pm City Hall, Council Chambers Council Members Present: Mayor D. Henderson Councillor J. Baker Councillor T. Blanchard Councillor P. Deery Councillor J. Earle Councillor D. LeSueur Regrets: Councillor L. Bursey Councillor J. Fullarton Councillor M. Kalivas Staff: Mr. B. Casselman, City Manager Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Mr. S. Fraser, Police Chief Ms. S. MacDonald, City Clerk (Recording Secretary) Ms. M. Pascoe Merkley, Director of Planning Mr. G. Pigeon, Fire Chief Mr. P. Raabe, Director of Environmental Services Mr. R. Rayner, Deputy Fire Chief MOTION TO MOVE INTO CLOSED SESSION 6:30 PM Moved by: Councillor Blanchard Seconded by: Councillor Deery THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (c), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; Page 1 of 12 Page 6 of 21

7 The meeting was called to order at 7:03 pm. REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA Moved by: Councillor LeSueur Seconded by: Councillor Baker THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera, be adopted. MAYOR'S REMARKS Mayor Henderson reflected on the past two years of the four year council term. He announced that he was elected to the Association of Municipalities of Ontario (AMO) Board of Directors and then reviewed AMO's top priorities for the upcoming year. DISCLOSURE OF INTEREST Councillor Baker declared a conflict with respect to Staff Report No , Agreement with Docupet Inc. as he is employed by a company that manufactures dog tags. ADOPTION OF COUNCIL MINUTES Moved by: Councillor Deery THAT the minutes of the Council Meeting of July 26, 2016 be adopted and circulated as read. Page 2 of 12 Page 7 of 21

8 STAFF REPORTS Proposed Amendment to Zoning By-law Perth Street, Owner: Trans Eastern Communication Applicant: Stacey MacDonald, Cushman & Wakefield Moved by: Councillor Deery THAT Zoning By-law be amended to rezone property with municipal address 108 Perth Street from E1 Business Park Zone to C1-7 - Local Commercial Special Exception Zone to permit those uses permitted in the C1 Local Commercial Zone as well as a Business and Professional Office and a Retail Store Redevelopment Credit Provisions Development Charges By-law Moved by: Councillor Deery THAT Report respecting Development Charges By-law , specifically Clause 2.13 Reduction of Development Charges for Redevelopment, be received as information. REPORTS BOARDS AND COMMITTEES FINANCE, ADMINISTRATION AND OPERATIONS Councillor J. Fullarton, Chair Councillors J. Baker, T. Blanchard, J. Earle Meeting held on August 16, 2016 Page 3 of 12 Page 8 of 21

9 FAO - CONSENT AGENDA Councillor Baker requested to separate item no. 8 Koop Bangma and Councillor Deery requested to separate item nos. 2 and 3 relating to the purchase of fire trucks. Moved by: Councillor Baker THAT the following items, as listed on the Finance, Administration and Operations Committee agenda are recommended by the Committee to be passed by Consent Agenda 1. Tall Ships Festival THAT Council approve the request from the Tall Ships Festival Weekend to be held at Centeen Park, Reynolds Park, Blockhouse Island Hardy/Centennial Park, September 16-18, 2016 be declared as an event of Municipal Significance for the purpose of the issuance of Special Occasion Permits required by the Alcohol and Gaming Commission of Ontario (AGCO), subject to all necessary permits and approvals being obtained and compliance with all By-laws Final Acceptance and Discharge of Obligations Under Various Subdivision Agreements Developer: Ontario Ltd. 1. THAT by-laws be enacted for final acceptance of the work and to discharge obligations under: i. Servicing and Development Agreement between Willem Hoogendam, Businessman; John Ritskes, Businessman; and Martin Kaldeway, Businessman In Trust and the Corporation of the, Dated 23 July 1991, Registered as Instrument Number on 17 January 1992, save and except Clause 13(a), (b) and (c), inclusive, for lands known as Cuthbertson Avenue / Millwood Avenue Subdivision, being Part of Lots 23, 24 and 25, Plan 228 and Part of Lot 12, concession 2,, County of Leeds, being Parts 4 through 17, inclusive, and Parts 25 through 34, inclusive, Reference Plan 28R-7267; Page 4 of 12 Page 9 of 21

10 ii. iii. iv. Servicing and Development Agreement between Raymond R. Kostuch, Mary B. Kostuch and Barbara A. Kalivas, Trustees for the Estate of Raymond M. Kostuch and the Corporation of the, Dated 23 July 1991, Registered as Instrument Number on 17 January 1992, save and except Clause 13(a), (b) and (c), inclusive, for lands known as Cuthbertson Avenue / Millwood Avenue Subdivision, being Part of Lots 21 and 22, Plan 228 and Part of Lot 12, Concession 2,, County of Leeds, being Parts 19 through 24, inclusive, Parts 34 through 43, inclusive, Parts 45 through 52, inclusive, Parts 56 through 59, inclusive, and Parts 62 through 79, inclusive, Reference Plan 28R-7267; Servicing and Development Agreement Between Ontario Ltd. and the Corporation of the, Dated 23 October 2002, Registered as Instrument Number on 31 March, save and except Clause 14 b), c) and d), inclusive, for lands described as, being Part of Lots 19 and 20, Plan 228, Concession 2,, County of Leeds, being Parts 1 through 5, inclusive, Reference Plan 28R-11502; Subdivision Agreement Between Ontario Ltd. and the Corporation of the, Dated 28 May 2003, Registered As Instrument Number on 30 May 2003, save and except Clause 15 b) i) through iv) inclusive, for lands described as, being Firstly Part of Lot 20, Plan 228, Concession 2,, County of Leeds, described as Part 32, Plan CTA-1179 and Secondly Part of Lot 19, Plan 228, Concession 2,, County of Leeds, described as Parts 1 and 2 Reference Plan 28R-3020; and 2. THAT Brockville City Council authorize the redemption of all associated financial security (cash deposits) totalling $22, for any unfulfilled obligations and deficiencies, said amount to be deposited to a special purpose reserve. Page 5 of 12 Page 10 of 21

11 St. Lawrence Park Dock Replacement THAT the tender from Kehoe Island Marine Construction Ltd. in the amount of one hundred forty-nine thousand eight hundred dollars ($149,800) excluding HST for Contract St. Lawrence Park Dock Replacement be accepted; and THAT the project be funded from Account St. Lawrence Park; and THAT additional funding in the amount of four thousand one hundred thirtynine dollars and forty-eight cents ($4,139.48) be provided from the Parkland Equipment Reserve Fund Purchase of a Dual Purpose Dump Truck (E ) THAT Council authorizes the following purchases: 1. One 2017 Ford, F550 dual purpose dump truck complete with all season combination dump body/spreader (Option B) and Dickey John Granular control system from Riverside Ford Sales Limited, Brockville, Ontario, in the amount of one hundred thousand nine hundred seventy-one dollars and eighty one cents ($100,971.81) including HST; and 2. Supply and install two 30 gallon water tanks on the dual purpose dump truck unit in the amount of three thousand one hundred thirtyfive dollars and seventy-five cents ($3,135.75) including HST; and THAT the necessary funds be expensed from the Fleet Capital Account Page 6 of 12 Page 11 of 21

12 City Debenture THAT staff be authorized to submit an application to the Infrastructure Ontario loan program through the auspices of the Ontario Infrastructure and Lands Corporation Act, 2011 (OILC) for the 2015 and 2016 Capital Projects; and THAT Council authorize the Mayor and Director of Corporate Services to enter into agreements with the OILC to provide such financing for the 2015 and 2016 Capital Budget projects that are approved for loans under the lending program guidelines; and THAT in the event that some projects do not qualify, staff be directed to bring back a report to Council detailing alternate means of financing those projects. FAO - REGULAR AGENDA Agreement with Docupet Inc. Pet Registration and Identification Service Moved by: Councillor Earle THAT the Corporation of the enters into an Information Technology Services Agreement with DocuPet Inc. and that it be awarded a five year contract for internet based pet registration and identification service, with the option of further one year renewals, but not to exceed five years in aggregate; and THAT By-law 7-82, being a By-law to Regulate Animals, is amended to replace the requirement for renewal of pet registrations by January 30th of each year the with requirement for renewal on the anniversary of the initial registration date, or last renewal date, as applicable; and THAT the telephone number of the dog owner be included on the dog tag., AS AMENDED ON A LATER VOTE Page 7 of 12 Page 12 of 21

13 Amendment to Motion Moved by: Councillor Blanchard THAT the last paragraph of the motion be removed. The vote on the original motion, as amended, was now taken and the motion, as amended, was carried. Amended Motion Moved by: Councillor Earle THAT the Corporation of the enters into an Information Technology Services Agreement with DocuPet Inc. and that it be awarded a five year contract for internet based pet registration and identification service, with the option of further one year renewals, but not to exceed five years in aggregate; and THAT By-law 7-82, being a By-law to Regulate Animals, is amended to replace the requirement for renewal of pet registrations by January 30th of each year the with requirement for renewal on the anniversary of the initial registration date, or last renewal date, as applicable; 2. Koop Bangma (Request for Development Charge Exemption) AS AMENDED Moved by: Councillor Baker THAT an extension of the 60 month exemption for redevelopment be granted to Mr. Bangma for the dwelling which was demolished on his property at 40 Edward Street, Brockville., AS AMENDED ON A LATER VOTE Page 8 of 12 Page 13 of 21

14 Amendment to Motion Moved by: Councillor Blanchard THAT in lieu of a waiver of development fees for the property at 40 Edward Street, Council hereby authorize the waiving of the building permit fees for the reconstruction of the dwelling and a grant be given, the total of which will be equal to the development fee. The vote on the original motion, as amended, was now taken and the motion, as amended, was carried. Amended Motion Moved by: Councillor Baker THAT in lieu of a waiver of development fees for the property at 40 Edward Street, Council hereby authorize the waiving of the building permit fees for the reconstruction of the dwelling and a grant be given, the total of which will be equal to the development fee Purchase of an Aerial Platform Unit Moved by: Councillor Baker THAT Council authorize the purchase from Techno Feu-Inc./Carrier Centers Québec/ Ontario in the amount of one million five hundred twenty-four thousand eight hundred two dollars and eighty-two ($1,524,802.82) including HST and a 2% manufacturer discount if ordered before August 25, 2016, for the purchase of a 2017 E-One Aerial Rear Mount, Cyclone II, 100 Foot Platform; and THAT the necessary funds be expensed in 2017 from the Fleet Capital Account Page 9 of 12 Page 14 of 21

15 Purchase of a Pumper Rescue Unit Moved by: Councillor Baker THAT Council authorize the purchase from Techno Feu-Inc./Carrier Centers, Québec/Ontario in the amount of seven hundred fifty-two thousand four hundred seventeen dollars and seventy-nine cents ($752,417.79) including HST and a 2% manufacturer discount if ordered before August 25, 2016, for the purchase of a 2017 E-One Pumper Rescue; and THAT the necessary funds be expensed from the Fleet Capital Account NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL Mayor Henderson asked Mr. Cosgrove to provide an overview of the bike lanes that will be installed on King Street West between Rivers Avenue and the western city limits. BY-LAWS A By-law to amend By-law being a By-law to Appoint Members to Various Boards and Commissions (Waterfront) A by-law to authorize the Corporation of the to enter into an agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs (OMAFRA) for funding under the Rural Economic Development (RED) program (Agreement RED ) for the Rehabilitation and restoration of Canada s First Railway Tunnel Page 10 of 12 Page 15 of 21

16 READING OF THE BYLAWS Moved by: Councillor Earle Seconded by: Councillor LeSueur THAT By-law Number and be introduced and the same be now read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. CONFIRMATORY BYLAW Moved by: Councillor Earle Seconded by: Councillor LeSueur THAT By-law Number to confirm the Proceedings of Council at its meeting held on August 23, 2016 be read a first, second and third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. MAYOR'S ANNOUNCEMENTS Mayor Henderson noted that the Red Hot and Blue Festival was on Labour Day weekend and encouraged the community to attend. Councillor LeSueur also noted that the tunnel reconstruction was underway. MEDIA QUESTION PERIOD Page 11 of 12 Page 16 of 21

17 ADJOURNMENT Moved by: Councillor Earle Seconded by: Councillor LeSueur THAT Council adjourn its proceedings until the next regular meeting scheduled for September 13, The meeting adjourned at 9:10 pm. Mayor City Clerk Page 12 of 12 Page 17 of 21

18 COMMITTEE MINUTES Economic Development & Planning Committee Tuesday, September 06, 2016, 5:15 pm City Hall, Council Chambers Members Present: Councillor P. Deery, Chair Councillor L. Bursey Councillor M. Kalivas Councillor D. LeSueur Mayor D. Henderson, Ex-Officio Staff: Mr. J. Faurschou, Planner I Mr. A. McGinnis, Planner II Ms. S. MacDonald, City Clerk (Recording Secretary) Ms. M. Pascoe-Merkley, Director of Planning The Chair called the meeting to order at 5:15 pm. DISCLOSURE OF INTEREST Nil. STAFF REPORTS Appeal of By-law Being a By-law to amend Zoning By-law , Bayview Road Moved by: Mayor Henderson THAT the Ontario Municipal Board be advised, in consideration of the appeal of By-law by Kalle Pugi, that Brockville City Council affirms By-law as being consistent with the Provincial Policy Statement, conforming to the Official Plan, appropriate for the subject property and neighbourhood, and representing good planning, and further, that Brockville City Council believes that the appeal is incomplete, is without merit and should be dismissed without a hearing. Page 1 of 4 Page 18 of 21

19 Economic Development and Planning Committee Meeting Minutes Tuesday, September 06, 2016 Ms. Pascoe Merkley provided an overview of the report Proposed Amendment to Zoning By-law Millwood Avenue, Owner: Sweetwater Homes Ltd. Applicant: Jane Almond Moved by: Councillor Bursey THAT Zoning By-law be amended to rezone the property with municipal address 1115 Millwood Avenue from R6 Multiple Residential Zone to R5-7 Multiple Residential Special Exception Zone to permit the construction of a townhouse block with reduced frontage, a reduction to the rear yard setback and a setback from the toe of the slope of Windsor Creek. Mr. McGinnis reviewed the report and noted that the Cataraqui Region Conservation Authority submitted comments requiring setbacks from the water way. Their concerns have been addressed by the redesign submitted by the developer License Agreement 16 Louis Street Moved by: Councillor LeSueur THAT Council authorize the Mayor and City Clerk to execute a licence agreement with Ms. Kathy VanDusen, 16 Louis Street, Brockville for the use of a portion of Norton Lane on the west side of Norton Street to access a parking area on the rear of the 16 Louis Street properties. Page 2 of 4 Page 19 of 21

20 Economic Development and Planning Committee Meeting Minutes Tuesday, September 06, 2016 NEW BUSINESS - REPORTS FROM MEMBERS OF COUNCIL 1. Report on AMO 2016 Annual Conference (Councillor L. Bursey) Moved by: Councillor Bursey THAT the report submitted by Councillor L. Bursey regarding the 2016 AMO Annual Conference be received. CONSENT AGENDA Moved by: Councillor Kalivas THAT the following items be placed on the Consent Agenda: Appeal of By-law Being a By-law to amend Zoning By-law , Bayview Road Proposed Amendment to Zoning By-law ; 1115 Millwood Avenue License Agreement 16 Louis Street 4. Report on AMO 2016 Annual Conference (Councillor L. Bursey) The meeting recessed at 5:31 pm. Page 3 of 4 Page 20 of 21

21 Economic Development and Planning Committee Meeting Minutes Tuesday, September 06, 2016 MOTION TO MOVE INTO CLOSED SESSION (5:35pm) Moved by: Councillor Bursey THAT pursuant to Municipal Act, 2001, Section 239, Sub. 2, (c), the Committee resolve itself into Closed Session to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; REPORT OF THE COMMITTEE FROM CLOSED SESSION (7:00 pm) Moved by: Councillor Bursey THAT the EDP Committee rise from Closed Session and the Chairman report that all recommendations adopted in Closed Session be adopted. ADJOURNMENT Moved by: Councillor Mayor Henderson THAT the Economic Development and Planning Committee adjourned its meeting until the next regular meeting scheduled for October 4, The meeting adjourned at 7:00 pm. Page 4 of 4 Page 21 of 21