City of Brockville Council Meeting Tuesday, June 25, 2013, 7:00 pm. City Hall, Council Chambers

Transcription

1 City of Brockville Council Meeting Tuesday, June 25, 2013, 7:00 pm. City Hall, Council Chambers Notice and Agenda MOTION TO MOVE INTO CLOSED SESSION (5:30 p.m.) Page THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (c), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider: 1. (c) a proposed or pending acquisition or disposition of land by the municipality or local board REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera, be adopted. MAYOR'S REMARKS DISCLOSURE OF INTEREST ADOPTION OF COUNCIL MINUTES THAT the minutes of the Council Meeting of June 4, 2013 be adopted and circulated as read MOTION TO MOVE INTO COMMITTEE OF THE WHOLE COUNCIL THAT we adjourn and meet as Committee of the Whole Council, with the Mayor in the Chair. CORRESPONDENCE, COMMUNICATIONS AND PETITIONS Pride Week 2013 (Councillor Bursey) THAT Brockville City Council do hereby proclaim July 23rd, 2013 as the Third Annual Brockville Day of Pride and Inclusion; and THAT the week of July 15th to 21st be proclaimed as Pride Week in Brockville; and THAT the Pride flag be flown at Tunnel Bay from July 15th to 23rd, Page 1 of 38

2 Notice and Agenda Council Meeting, June 25, 2013 DELEGATIONS Dr. Paula Stewart will address Council regarding Leeds, Grenville and Lanark Health Unit Strategic Plan STAFF REPORTS Nil. REPORTS BOARDS AND COMMITTEES FINANCE, ADMINISTRATION AND OPERATIONS Councillor D. LeSueur, Chair Councillors D. Beatty L. Bursey, J. Earle, J. Fullarton Meeting held on June 18, FAO - CONSENT AGENDA All matters listed under Consent Agenda are considered to be routine and will be enacted by one motion. Should a Council member wish an alternative action from the proposed recommendation, the Council member shall request that this matter be moved to separate the item. THAT the following items, as listed on the Finance, Administration and Operations Committee agenda are recommended by the Committee to be passed by Consent Agenda Cycling Advisory Committee Report THAT Council accept this report as information for consideration in decisions on matters before it that, aligned with the Strategic, Operating, Economic Development and Sustainability Plans, would improve Brockville's competitiveness in lifestyle attractors for residents, visitors and businesses. While not asking for specific support through a Council motion at this time, BCAC notes the following items which are under discussion and for which Council can expect to see recommendations: 1. BCAC will be engaged in the Zoning By-law update process to ensure that appropriate language is integrated into the new by-law in support of active transportation. 2. BCAC will endeavour to ensure that the Water Street realignment project incorporates appropriatestewardship of an improved Waterfront Trail route, vital to continue attracting and benefiting from the thousands of cycle tourists annually visiting Brockville. Page 2 of 38

3 Notice and Agenda Council Meeting, June 25, Quotation Q Holder Multi-Purpose Tractor THAT the single source quotation from Amaco Equipment, Mississauga, Ontario, in the amount of one hundred twenty-four thousand nine hundred and nineteen dollars and twenty-four cents ($124,919.24) for the purchase of a 2013 Holder C4.80 Articulated Multi-Purpose Tractor be accepted; and THAT the necessary funds be expensed from the Fleet Capital Account RFP Supervision, Coordination and Management of the Adult School Crossing Guard Program THAT Council accept the proposal from the Canadian Corps of Commissionaires, Kingston and Region for RFP Supervision, coordination and Management of the Adult School Crossing Guard Program in the annual amount of twenty-one thousand dollars ($21,000) plus HST for the term August 1, 2013 to July 31, 2016; and THAT the yearly contract price will be divided into 10 equal parts and the contractor will be paid monthly with such payment being excluded for the months of July and August in each calendar year of this contract; and THAT the contract price will be adjusted annually by the Ontario Consumer Price Index All Items June/June; and THAT the City reimburse the Commissionaires a flat fee of $300 per month for business travel costs associated with the use of a vehicle for on-site supervision of the crossing guards with such payment being excluded for the months of July and August in each calendar year of this contract Reallocation of Funds North Augusta Road Culvert Contract THAT $40,000 be allocated from the 2013 ACPM project (account ) to the North Augusta Road Culvert project (account ). Page 3 of 38

4 Notice and Agenda Council Meeting, June 25, 2013 Brockville Youth Volunteer Award (Councillor Bursey) WHEREAS Kawartha Credit Union has come forward to partner with the City of Brockville; and WHEREAS this initiative promotes positive youth development in the areas of volunteerism and civic engagement; and WHEREAS this will come at a nominal cost in advertising, and will leaving a lasting impression on our community; and WHEREAS this program is already in play in other communities around south eastern Ontario; NOWTHEREFORE, be it resolved that the City of Brockville endorse the City of Brockville Youth Volunteer Awards, presented by Kawartha Credit Union, as an initiative by the Brockville Youth Advisory Committee Youth Friendly Designation Application (Councillor Bursey) WHEREAS the Corporation of the City of Brockville has outlined the attraction and retention of young professionals in our Strategic Plan; and WHEREAS this program, through PlayWorks Ontario will allow the city to build an inventory of social services and public and private sector organizations serving youth in our community, and this project could open up future funding streams for recreational infrastructure; and WHEREAS the Corporation of the City of Brockville is very proud of our young people, and want to encourage our young people to become and remain engaged in our city; and WHEREAS on a first attempt, the Brockville Youth Advisory Committee was able to capture seven of a minimum ten criteria that an Ontario community must attain in order to qualify as a Youth Friendly Community; and WHEREAS the Brockville Youth Advisory Committee is already hard at work compiling criteria for the Youth Friendly Community Application; NOWTHEREFORE be in resolved that the Corporation of the City of Brockville reaffirm it's support of Brockville's bid to be formally recognized as a Youth Friendly Community through PlayWorks Ontario. NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL Nil. Page 4 of 38

5 Notice and Agenda Council Meeting, June 25, 2013 MOTION TO RETURN TO COUNCIL THAT we revert from Committee of the Whole Council, to Council. ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. UNFINISHED BUSINESS EMERGENCY BUSINESS BY-LAWS A By-Law to dedicate two 0.3 metre reserves, Block A and Block B, Registered Plan 28M-3, City of Brockville, County of Leeds, as a public highway and the same to be named Wildwood Crescent. File No. 08T (D) A By-Law to Remove the H1 Holding zone symbol from the H1-R3-X8-1 Zone, and the H1-R2 Zone part of Lot 13, Conc. 2, being part of Part 1, Reference Plan 28R , City of Brockville (Wildwood Crescent-Phase II, Hunters Hill Subdivision) File 08T (D). BYLAWS FIRST AND SECOND READING THAT By-laws Numbered and be introduced and the same be now read a first and second time. BYLAWS THIRD READING THAT By-laws Numbered and be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. CONFIRMATORY BYLAW FIRST AND SECOND READING THAT By-law Number to confirm the Proceedings of Council at its meeting held on June 25, 2013 be read a first and second time. Page 5 of 38

6 Notice and Agenda Council Meeting, June 25, 2013 CONFIRMATORY BYLAW THIRD READING THAT By-law Number to confirm the Proceedings of Council at its meeting held on June 25, 2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. MAYOR'S ANNOUNCEMENTS MEDIA QUESTION PERIOD ADJOURNMENT THAT Council adjourn its proceedings until the next regular meeting scheduled for July 23, Page 6 of 38

7 Council Minutes City of Brockville Council Meeting Tuesday, June 04, 2013, 6:00 pm City Hall, Council Chambers Council Members Present: Mayor D. Henderson Councillor J. Baker Councillor D. Beatty Councillor T. Blanchard Councillor L. Bursey Councillor J. Earle Councillor J. Fullarton Councillor M. Kalivas Councillor D. LeSueur Councillor M. McFall Staff: Mr. B. Casselman, City Manager Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Mr. C. Dwyre, Fire Chief Ms. L. Ferguson, Manager of Finance Ms. M. Pascoe Merkley, Director of Planning Mr. D. Paul, Director of Economic Development Mr. P. Raabe, Director of Environmental Services Ms. S. Seale, City Clerk (Recording Secretary) Ms. C. Ward, Treasury Officer Others: Mr. Ron Zajac, Recorder and Times Ms. Taylor Renkema, BOB FM MAYOR'S REMARKS Nil DISCLOSURE OF INTEREST Nil ADOPTION OF COUNCIL MINUTES Nil. Page Page 7 of 1 of 386

8 City of Brockville Council Meeting Minutes - Tuesday, June 04, 2013 MOTION TO MOVE INTO COMMITTEE OF THE WHOLE COUNCIL Moved by: Councillor Blanchard Seconded by: Councillor Baker THAT we adjourn and meet as Committee of the Whole Council, with the Mayor in the Chair. CORRESPONDENCE, COMMUNICATIONS AND PETITIONS Nil. DELEGATIONS 1. Brock Trail Committee Mr. John Taylor The Brock Trail committee is requesting the Committee/Council to consider the following: 1. Set the proposed expansion and revitalization of the Brock Trail as a priority for 2014 and the following years, as may be necessary. 2. Authorize the spending of up to $20,000 this year by Director of Operations, Conal Cosgrove to acquire the required detailed landscape and engineering drawings and estimates from appropriate professionals. For example, Joe McFarlane, a landscape designer has participated in the project thus far and is familiar with our project requirements. 3. Agree, in principle, as to the route and scope of the proposed Brock Trail improvements. 4. Re-affirm your endorsement of a potential public partnership and a public fundraising campaign, to be administered by the city, specifically to raise additional funds for this project. 5. Assist in the satisfactory resolution, in the future, of the issues of the required CP Rail and CNR right-of-ways, along with other properties in private hands, as may be necessary. 6. Retain flexibility with respect to the trail theme, timing, and total spending for the total project. 7. Authorize submitting the revised and completed War of 1812 application to the Department of Canadian Heritage, Dave Paul. 8. Participate in future public meetings to communicate the details of the project and rally community support. 9. Recognize formally the unique opportunities this project provides in our economic development, tourism, and community-wellness objectives. Page Page 8 of 2 of 386

9 City of Brockville Council Meeting Minutes - Tuesday, June 04, 2013 Councillor Fullarton noted that there are other grants available to the committee to help leverage funds. Councillor Beatty noted that there are a number of community initiatives (trail; tunnel; hospital; Aquatarium) which are looking to the community to assist with funding. He noted his concern that without other avenues of funding all community fundraising initiatives will suffer. STAFF REPORTS Year Capital Plan David Dick, presented the Capital Plan to Council. Members of council spoke of needing additional input to the plan. They want to review each project for its merit. They talked of the grant process where notice was provided informing the public of a deadline for submission. They asked if a similar system could be initiated for capital funding requests. Another meeting will be scheduled for a more in-depth review. REPORTS BOARDS AND COMMITTEES Nil. NEW BUSINESS - REPORT FROM MEMBERS OF COUNCIL Nil. The meeting recessed at 8:28 PM. MOTION TO MOVE INTO CLOSED SESSION (8:39 PM) Moved by: Councillor LeSueur Seconded by: Councillor Earle THAT pursuant to Municipal Act, 2001, Section 239 Sub. 2 (c), Council resolve itself into the Committee of the Whole, In Camera, closed to the public to consider: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; Page Page 9 of 3 of 386

10 City of Brockville Council Meeting Minutes - Tuesday, June 04, 2013 REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA (9:55 PM) Moved by: Councillor LeSueur Seconded by: Councillor Earle THAT Council rise from Committee of the Whole, In Camera and the Chairman report that all recommendations adopted in Committee of the Whole, In Camera, be adopted. MOTION TO RETURN TO COUNCIL Moved by: Councillor Blanchard THAT we revert from Committee of the Whole Council, to Council. ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL Moved by: Councillor Blanchard Seconded by: Councillor Baker THAT the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. UNFINISHED BUSINESS Nil. EMERGENCY BUSINESS Nil. BY-LAWS By-law to authorize the sale of City owned land located on Water Street & Market Street and Part of Water Street to Blockhouse Square Development Ltd., legally described as all of PIN s (LT), (LT), (LT) and Part of PIN (LT). Councillor McFall requested a recorded vote. Page Page 10 of 4 of 386

11 City of Brockville Council Meeting Minutes - Tuesday, June 04, 2013 BYLAWS FIRST AND SECOND READING Moved by: Councillor Kalivas Seconded by: Councillor Beatty THAT By-law Numbered be introduced and the same be now read a first and second time. Recorded Vote: Yes - Councillors Beatty, Bursey, Earle, Fullarton, Kalivas, LeSueur and Mayor Henderson 7 BYLAWS THIRD READING Moved by: Councillor Kalivas Seconded by: Councillor Beatty No - Councillors Baker, Blanchard and McFall 3 ON A VOTE OF 7 TO 3 THAT By-law Numbered be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. CONFIRMATORY BYLAW FIRST AND SECOND READING Moved by: Councillor Kalivas Seconded by: Councillor Beatty THAT By-law Number to confirm the Proceedings of Council at its meeting held on June 4, 2013 be read a first and second time. CONFIRMATORY BYLAW THIRD READING Moved by: Councillor Kalivas Seconded by: Councillor Beatty THAT By-law Number to confirm the Proceedings of Council at its meeting held on June 4, 2013 be now read a third time, signed by the Mayor and Clerk, sealed with the Seal of the Corporation and be recorded. Page Page 11 of 5 of 386

12 City of Brockville Council Meeting Minutes - Tuesday, June 04, 2013 MAYOR'S ANNOUNCEMENTS Nil. MEDIA QUESTION PERIOD ADJOURNMENT Moved by: Councillor Kalivas Seconded by: Councillor Beatty THAT Council adjourn its proceedings until the next regular meeting scheduled for June 11, The meeting adjourned at 9:57 PM. Mayor City Clerk Page Page 12 of 6 of 386

13 Municipality Update 2013 Dr. Paula Stewart Medical Officer of Health Page 13 of 38

14 Strategic Plan Schema Page 14 of 38

15 Vision and Mission Mission Statement: To promote and protect the health of people who live, learn, work and play in Leeds, Grenville and Lanark through public health leadership, services, communication and community collaboration. Vision Statement: Healthy people in healthy communities Page 15 of 38

16 GOAL Healthy Growth & Development OUTCOMES: Baby/child/youth friendly community. Effective parenting Developmental assets Page 16 of 38

17 GOAL Healthy Living OUTCOMES: Regular outdoor physical activity and play. Eat healthy food. Maintain oral health. Manage stress and positive mental health. Immunizations up-to-date. Healthy choices: sexuality, tobacco, alcohol, drugs, injury, infection prevention. Page 17 of 38

18 Health Equity GOAL OUTCOMES: Food security. Social connectedness. Healthy living opportunities. Access to public health services. Page 18 of 38

19 GOAL Healthy Environment OUTCOMES: Healthy water, air and food. Childcare and residential settings hygienic. Healthy built environment. Page 19 of 38

20 Accountability Goal: Efficient and Effective Programs and Services Population Accountability Performance Accountability Regular reports to Board, partners, community and provincial government Page 20 of 38

21 Internal Strategic Direction Excellence Canada s Framework for Excellence Page 21 of 38

22 Implementation 10 Page 22 of 38

23 Communities of Service 11 Page 23 of 38

24 Public Health Services Page 24 of 38

25 COMMITTEE MINUTES Finance, Administration & Operations Committee Tuesday, June 18, 2013, 4:15 p.m. City Hall, Council Chambers Committee Members: Councillor D. LeSueur, Chair Councillor D. Beatty Councillor L. Bursey Councillor J. Earle (late 4:37 p.m.) Regrets: Councillor Fullarton Mayor D. Henderson Staff: Ms. V. Baker, Clerk's Secretary (Recording Secretary) Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Mr. E. Moore, Arena & Facilities Supervisor Ms. L. Murray, Deputy City Clerk Others: Mr. R. Zajac, Recorder & Times Ms. T. Renkema, JRFM The Chair called the meeting to order at 4:24 p.m. DISCLOSURE OF INTEREST Nil. Page Page 25 of 1 of 387

26 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 DELEGATION(S) AND PRESENTATION(S) 1. Brockville Cycling Advisory Committee Annual Update (Mr. Hugh Campbell) Mr. Campbell reviewed the Brockville Cycling Advisory Committee's annual report with the FAO Committee. 2. Brockville and Area Sports Hall of Fame (Mr. Ron Smith) Mr. Smith addressed the FAO Committee concerning the Memorial Centre Hall of Fame Wall. He explained that there are 100 plaques mounted on the wall at this time and 15 plaques in a box waiting to be displayed. He stated there is room to expand with a few options which he explained. The cost estimate is $5,700. Councillor LeSueur asked if a recommendation would be coming forward to Council. Mr. Cosgrove suggested that it could be put forward as an item for minor capital expense on the 2014 budget. Councillor Beatty asked for clarity concerning the east wall. Mr. Smith explained that the east wall of the lobby at the Memorial Centre could also be used to display plaques. Councillor Bursey wondered if the Community Hall could be an option. Mr. Smith stated that the plaques were originally displayed in the Community Hall but were moved to the lobby as the Community Hall is not always open. The main lobby makes the plaques more accessible for the public to view. Councillor Earle entered the meeting. Mr. Cosgrove stated that a large-screen television set, which would scroll the plaques of the many inductees, could be a longer-term solution. 3. Arena Advertising Program (Mr. Conal Cosgrove) Mr. Cosgrove presented the FAO Committee with an update. He stated that this item was approved last year and the revenue would go to replacing the ice resurfacer. He stated that they are now ready to approach potential advertisers. Mr. Cosgrove added that many advertisers have approached the City and have indicated that they are interested. Page Page 26 of 2 of 387

27 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 CORRESPONDENCE Nil. STAFF REPORTS Cycling Advisory Committee Report Moved by: Councillor Bursey THAT Council accept this report as information for consideration in decisions on matters before it that, aligned with the Strategic, Operating, Economic Development and Sustainability Plans, would improve Brockville's competitiveness in lifestyle attractors for residents, visitors and businesses. While not asking for specific support through a Council motion at this time, BCAC notes the following items which are under discussion and for which Council can expect to see recommendations: 1. BCAC will be engaged in the Zoning By-law update process to ensure that appropriate language is integrated into the new by-law in support of active transportation. 2. BCAC will endeavour to ensure that the Water Street realignment project incorporates appropriate stewardship of an improved Waterfront Trail route, vital to continue attracting and benefiting from the thousands of cycle tourists annually visiting Brockville. Page Page 27 of 3 of 387

28 Finance, Administration & Operations Committee Minutes Tuesday, June 18, Quotation Q Holder Multi-Purpose Tractor Moved by: Councillor Beatty THAT the single source quotation from Amaco Equipment, Mississauga, Ontario, in the amount of one hundred twenty-four thousand nine hundred and nineteen dollars and twenty-four cents ($124,919.24) for the purchase of a 2013 Holder C4.80 Articulated Multi-Purpose Tractor be accepted; and THAT the necessary funds be expensed from the Fleet Capital Account Councillor Beatty asked if the existing tractor was being replaced due to problems. Mr. Cosgrove responded that yes that was the reason. He explained that the equipment is reviewed every year and only is replaced when needed. Councillor Earle asked what units were looked at. Mr. Cosgrove said that different units and types were looked at and all information taken into consideration. Councillor LeSueur asked if there was an equipment standard and if all tractors were the same make so that parts could be interchangeable. Mr. Cosgrove said that not all tractors were the same make. He stated that the equipment that meets the standards and have competitive pricing are chosen. Councillor Earle asked what year is the one being replaced and how many hours it was used. Mr. Cosgrove stated that he did not have that information at hand but would get it. Mr. Cosgrove stated that he would obtain the information requested and it to Councillor Earle RFP Supervision, Coordination and Management of the Adult School Crossing Guard Program Moved by: Councillor Earle THAT Council accept the proposal from the Canadian Corps of Commissionaires, Kingston and Region for RFP Supervision, coordination and Management of the Adult School Crossing Guard Program in the annual amount of twenty-one thousand dollars ($21,000) plus HST for the term August 1, 2013 to July 31, 2016; and Page Page 28 of 4 of 387

29 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 THAT the yearly contract price will be divided into 10 equal parts and the contractor will be paid monthly with such payment being excluded for the months of July and August in each calendar year of this contract; and THAT the contract price will be adjusted annually by the Ontario Consumer Price Index All Items June/June; and THAT the City reimburse the Commissionaires a flat fee of $300 per month for business travel costs associated with the use of a vehicle for on-site supervision of the crossing guards with such payment being excluded for the months of July and August in each calendar year of this contract Reallocation of Funds North Augusta Road Culvert Contract Moved by: Councillor Beatty THAT $40,000 be allocated from the 2013 ACPM project (account ) to the North Augusta Road Culvert project (account ). NEW BUSINESS 1. Brockville Youth Volunteer Award (Councillor Bursey) Moved by: Councillor Bursey WHEREAS Kawartha Credit Union has come forward to partner with the City of Brockville; and WHEREAS this initiative promotes positive youth development in the areas of volunteerism and civic engagement; and WHEREAS this will come at a nominal cost in advertising, and will leaving a lasting impression on our community; and WHEREAS this program is already in play in other communities around south eastern Ontario; Page Page 29 of 5 of 387

30 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 NOWTHEREFORE, be it resolved that the City of Brockville endorse the City of Brockville Youth Volunteer Awards, presented by Kawartha Credit Union, as an initiative by the Brockville Youth Advisory Committee Youth Friendly Designation Application (Councillor Bursey) Moved by: Councillor Bursey WHEREAS the Corporation of the City of Brockville has outlined the attraction and retention of young professionals in our Strategic Plan; and WHEREAS this program, through PlayWorks Ontario will allow the city to build an inventory of social services and public and private sector organizations serving youth in our community, and this project could open up future funding streams for recreational infrastructure; and WHEREAS the Corporation of the City of Brockville is very proud of our young people, and want to encourage our young people to become and remain engaged in our city; and WHEREAS on a first attempt, the Brockville Youth Advisory Committee was able to capture seven of a minimum ten criteria that an Ontario community must attain in order to qualify as a Youth Friendly Community; and WHEREAS the Brockville Youth Advisory Committee is already hard at work compiling criteria for the Youth Friendly Community Application; NOWTHEREFORE be in resolved that the Corporation of the City of Brockville reaffirm it's support of Brockville's bid to be formally recognized as a Youth Friendly Community through PlayWorks Ontario. 3. Eastern Ontario Youth Advisory Committee Network (EOYAC) (Councillor Bursey) Councillor Bursey updated the committee with regards to his efforts to develop the EOYAC. Page Page 30 of 6 of 387

31 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 FAO - CONSENT AGENDA Moved by: Councillor Earle THAT the following items be placed on the Consent Agenda: Cycling Advisory Committee Report Quotation Q Holder Multi-Purpose Tractor RFP Supervision, Coordination and Management of the Adult School Crossing Guard Program Reallocation of Funds North Augusta Road Culvert Contract Brockville Youth Volunteer Award (Councillor Bursey) Youth Friendly Designation Application (Councillor Bursey) ADJOURNMENT Moved by: Councillor Bursey THAT the Finance, Administration and Operations Committee adjourn its meeting until the next regular meeting scheduled for July 16, The meeting adjourned at 5:10 p.m. Page Page 31 of 7 of 387

32 COMMITTEE MINUTES Finance, Administration & Operations Committee Tuesday, June 18, 2013, 4:15 p.m. City Hall, Council Chambers Committee Members: Councillor D. LeSueur, Chair Councillor D. Beatty Councillor L. Bursey Councillor J. Earle (late 4:37 p.m.) Regrets: Councillor Fullarton Mayor D. Henderson Staff: Ms. V. Baker, Clerk's Secretary (Recording Secretary) Mr. C. Cosgrove, Director of Operations Mr. D. Dick, Director of Corporate Services Mr. E. Moore, Arena & Facilities Supervisor Ms. L. Murray, Deputy City Clerk Others: Mr. R. Zajac, Recorder & Times Ms. T. Renkema, JRFM The Chair called the meeting to order at 4:24 p.m. DISCLOSURE OF INTEREST Nil. Page Page 32 of 1 of 387

33 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 DELEGATION(S) AND PRESENTATION(S) 1. Brockville Cycling Advisory Committee Annual Update (Mr. Hugh Campbell) Mr. Campbell reviewed the Brockville Cycling Advisory Committee's annual report with the FAO Committee. 2. Brockville and Area Sports Hall of Fame (Mr. Ron Smith) Mr. Smith addressed the FAO Committee concerning the Memorial Centre Hall of Fame Wall. He explained that there are 100 plaques mounted on the wall at this time and 15 plaques in a box waiting to be displayed. He stated there is room to expand with a few options which he explained. The cost estimate is $5,700. Councillor LeSueur asked if a recommendation would be coming forward to Council. Mr. Cosgrove suggested that it could be put forward as an item for minor capital expense on the 2014 budget. Councillor Beatty asked for clarity concerning the east wall. Mr. Smith explained that the east wall of the lobby at the Memorial Centre could also be used to display plaques. Councillor Bursey wondered if the Community Hall could be an option. Mr. Smith stated that the plaques were originally displayed in the Community Hall but were moved to the lobby as the Community Hall is not always open. The main lobby makes the plaques more accessible for the public to view. Councillor Earle entered the meeting. Mr. Cosgrove stated that a large-screen television set, which would scroll the plaques of the many inductees, could be a longer-term solution. 3. Arena Advertising Program (Mr. Conal Cosgrove) Mr. Cosgrove presented the FAO Committee with an update. He stated that this item was approved last year and the revenue would go to replacing the ice resurfacer. He stated that they are now ready to approach potential advertisers. Mr. Cosgrove added that many advertisers have approached the City and have indicated that they are interested. Page Page 33 of 2 of 387

34 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 CORRESPONDENCE Nil. STAFF REPORTS Cycling Advisory Committee Report Moved by: Councillor Bursey THAT Council accept this report as information for consideration in decisions on matters before it that, aligned with the Strategic, Operating, Economic Development and Sustainability Plans, would improve Brockville's competitiveness in lifestyle attractors for residents, visitors and businesses. While not asking for specific support through a Council motion at this time, BCAC notes the following items which are under discussion and for which Council can expect to see recommendations: 1. BCAC will be engaged in the Zoning By-law update process to ensure that appropriate language is integrated into the new by-law in support of active transportation. 2. BCAC will endeavour to ensure that the Water Street realignment project incorporates appropriate stewardship of an improved Waterfront Trail route, vital to continue attracting and benefiting from the thousands of cycle tourists annually visiting Brockville. Page Page 34 of 3 of 387

35 Finance, Administration & Operations Committee Minutes Tuesday, June 18, Quotation Q Holder Multi-Purpose Tractor Moved by: Councillor Beatty THAT the single source quotation from Amaco Equipment, Mississauga, Ontario, in the amount of one hundred twenty-four thousand nine hundred and nineteen dollars and twenty-four cents ($124,919.24) for the purchase of a 2013 Holder C4.80 Articulated Multi-Purpose Tractor be accepted; and THAT the necessary funds be expensed from the Fleet Capital Account Councillor Beatty asked if the existing tractor was being replaced due to problems. Mr. Cosgrove responded that yes that was the reason. He explained that the equipment is reviewed every year and only is replaced when needed. Councillor Earle asked what units were looked at. Mr. Cosgrove said that different units and types were looked at and all information taken into consideration. Councillor LeSueur asked if there was an equipment standard and if all tractors were the same make so that parts could be interchangeable. Mr. Cosgrove said that not all tractors were the same make. He stated that the equipment that meets the standards and have competitive pricing are chosen. Councillor Earle asked what year is the one being replaced and how many hours it was used. Mr. Cosgrove stated that he did not have that information at hand but would get it. Mr. Cosgrove stated that he would obtain the information requested and it to Councillor Earle RFP Supervision, Coordination and Management of the Adult School Crossing Guard Program Moved by: Councillor Earle THAT Council accept the proposal from the Canadian Corps of Commissionaires, Kingston and Region for RFP Supervision, coordination and Management of the Adult School Crossing Guard Program in the annual amount of twenty-one thousand dollars ($21,000) plus HST for the term August 1, 2013 to July 31, 2016; and Page Page 35 of 4 of 387

36 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 THAT the yearly contract price will be divided into 10 equal parts and the contractor will be paid monthly with such payment being excluded for the months of July and August in each calendar year of this contract; and THAT the contract price will be adjusted annually by the Ontario Consumer Price Index All Items June/June; and THAT the City reimburse the Commissionaires a flat fee of $300 per month for business travel costs associated with the use of a vehicle for on-site supervision of the crossing guards with such payment being excluded for the months of July and August in each calendar year of this contract Reallocation of Funds North Augusta Road Culvert Contract Moved by: Councillor Beatty THAT $40,000 be allocated from the 2013 ACPM project (account ) to the North Augusta Road Culvert project (account ). NEW BUSINESS 1. Brockville Youth Volunteer Award (Councillor Bursey) Moved by: Councillor Bursey WHEREAS Kawartha Credit Union has come forward to partner with the City of Brockville; and WHEREAS this initiative promotes positive youth development in the areas of volunteerism and civic engagement; and WHEREAS this will come at a nominal cost in advertising, and will leaving a lasting impression on our community; and WHEREAS this program is already in play in other communities around south eastern Ontario; Page Page 36 of 5 of 387

37 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 NOWTHEREFORE, be it resolved that the City of Brockville endorse the City of Brockville Youth Volunteer Awards, presented by Kawartha Credit Union, as an initiative by the Brockville Youth Advisory Committee Youth Friendly Designation Application (Councillor Bursey) Moved by: Councillor Bursey WHEREAS the Corporation of the City of Brockville has outlined the attraction and retention of young professionals in our Strategic Plan; and WHEREAS this program, through PlayWorks Ontario will allow the city to build an inventory of social services and public and private sector organizations serving youth in our community, and this project could open up future funding streams for recreational infrastructure; and WHEREAS the Corporation of the City of Brockville is very proud of our young people, and want to encourage our young people to become and remain engaged in our city; and WHEREAS on a first attempt, the Brockville Youth Advisory Committee was able to capture seven of a minimum ten criteria that an Ontario community must attain in order to qualify as a Youth Friendly Community; and WHEREAS the Brockville Youth Advisory Committee is already hard at work compiling criteria for the Youth Friendly Community Application; NOWTHEREFORE be in resolved that the Corporation of the City of Brockville reaffirm it's support of Brockville's bid to be formally recognized as a Youth Friendly Community through PlayWorks Ontario. 3. Eastern Ontario Youth Advisory Committee Network (EOYAC) (Councillor Bursey) Councillor Bursey updated the committee with regards to his efforts to develop the EOYAC. Page Page 37 of 6 of 387

38 Finance, Administration & Operations Committee Minutes Tuesday, June 18, 2013 FAO - CONSENT AGENDA Moved by: Councillor Earle THAT the following items be placed on the Consent Agenda: Cycling Advisory Committee Report Quotation Q Holder Multi-Purpose Tractor RFP Supervision, Coordination and Management of the Adult School Crossing Guard Program Reallocation of Funds North Augusta Road Culvert Contract Brockville Youth Volunteer Award (Councillor Bursey) Youth Friendly Designation Application (Councillor Bursey) ADJOURNMENT Moved by: Councillor Bursey THAT the Finance, Administration and Operations Committee adjourn its meeting until the next regular meeting scheduled for July 16, The meeting adjourned at 5:10 p.m. Page Page 38 of 7 of 387