Community Services, Recreation and Culture Commission Agenda

Transcription

1 Community Services, Recreation and Culture Commission Agenda Page COMMUNITY SERVICES, RECREATION AND CULTURE COMMISSION MEETING, Wednesday, September 9, at 5:00 PM in the City of Campbell River Committee Room, 301 St. Ann s Road, Campbell River, BC. 1. APPROVAL OF THE AGENDA 1.1 Approval/modification of the agenda THAT the agenda be approved; AND THAT Items 11.1 and 11.2 be adopted by consent. 2. DELEGATIONS/PRESENTATIONS 3. CORRESPONDENCE 4. STAFF REPORTS 5. UNFINISHED BUSINESS 5.1 Nomination process for Community Builder & Freedom of the City awards - update from Nomination Sub-Committee. Background: At its March 4, meeting, Council passed the following resolution: THAT Council delegates the Community Services, Commission as the nominating body for the Community Builder and Freedom of the City awards; AND THAT nominees be forwarded to Council by November 30th of each year; AND THAT the Commission's first order of business is to review the entire policy and make recommendations to Council for updates. Page 1 of 11

2 Page Community Services, Commission Agenda - Wednesday, September 9, 5.2 Willow Point Hall - update from Recreation & Culture Manager. 5.3 Frank James Parks Conceptual Design - update from Recreation & Culture Manager. 5.4 McIvor Lake Park - no new information at this time. 5.5 Chainsaw Carvings - policy will be coming forward for review in October. 5.6 Naming of City Infrastructure & Parks Facilities - update from Naming Sub- Committee. 6. NEW BUSINESS 6.1 Update regarding Bike Park 7. ITEMS FOR FUTURE DISCUSSION 8. ADDENDA ITEMS 9. MINUTES 10. NOTICE OF MOTION 11. CONSENT AGENDA August 5, Community Services, Commission minutes. THAT the August 5, Community Services, Commission minutes be adopted Community Services, Commission's meeting items status report. 12. NEXT MEETING THAT the Community Services, Commission's meeting items status report be received October 7, 13. ADJOURNMENT 13.1 Adjournment Page 2 of 11

3 Page Community Services, Commission Agenda - Wednesday, September 9, THAT the meeting adjourn. Page 3 of 11

4 Community Services, Recreation and Culture Commission Minutes COMMUNITY SERVICES, RECREATION AND CULTURE COMMISSION MEETING, WEDNESDAY, AUGUST 5, at 5:08 PM in the City Hall Committee Room, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Councillor R. Kerr; Councillor C. Evans, Members: S. Baikie, L. Dashwood-Jones, W. Harle, S. Shook, R. Milnthorp -, H. Ross - Recording Secretary, L. Wark - Manager. 1. APPROVAL OF THE AGENDA 1.1 Approval/modification of the agenda Shook/Baikie THAT the agenda be approved; AND THAT Items 11.1 and 11.2 be adopted by consent. CARRIED 2. DELEGATIONS/PRESENTATIONS 3. CORRESPONDENCE 4. STAFF REPORTS 5. UNFINISHED BUSINESS 5.1 Willow Point Hall - no new information at this time. 5.2 Frank James Park Conceptual Design - no new information at this time. 5.3 Nomination process for Community Builder & Freedom of the City awards - no new information at this time. 5.4 McIvor Lake Park - no information at this time, waiting for inventory of underdeveloped and undeveloped parks. Page 4 of 11 Page 1 of 3

5 Community Services, Commission Minutes - Wednesday, August 5, 5.5 Chainsaw Carvings - no information at this time, waiting for formation of Public Art Sub-Committee. 5.6 Heritage Program - no information at this time. 5.7 Naming of City Infrastructure & Parks Facilities - update from Naming Sub-Committee 6. NEW BUSINESS Councillor Kerr confirmed that S. Baikie and L. Dashwood-Jones had volunteered to sit on the Naming Sub-Committee and that there has been no further interest from other Commission members. Councillor Kerr and Councillor Evans stated they will both sit on the Committee and the first meeting will be called sometime in September. 7. ITEMS FOR FUTURE DISCUSSION 8. ADDENDA ITEMS 9. MINUTES 10. NOTICE OF MOTION 11. CONSENT AGENDA 11.1 July 8, Community Services, Commission minutes. THAT the July 8, Community Services, Commission minutes be adopted. ADOPTED BY CONSENT 11.2 Community Services, Commission's meeting items status report. THAT the Community Services, Commission's meeting items status report be received. ADOPTED BY CONSENT 12. NEXT MEETING 12.1 September 9, Page 5 of 11 Page 2 of 3

6 Community Services, Commission Minutes - Wednesday, August 5, 13. IN-CAMERA MEETING 13.1 Resolution to move In-Camera Dashwood-Jones/Baikie THAT the Commission move In-Camera under the authority of the following sections of the Community Charter: 90 (1) (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. CARRIED 13.2 NOTE: Issues discussed In-Camera are not open to the public. The open portion of the meeting concluded at 5:13 p.m. at which time the Commission moved into the In-Camera portion of the meeting. Councillor R. Kerr, CHAIR Page 6 of 11 Page 3 of 3

7 Priority Item Description of item or resolution Action Required Staff Responsible Status Community Services, Commission Meeting Items Status Report Updated September 2, 1 Nomination process for Community Builder & Freedom of the City Awards Sub-Committee created by Commission at April 2, meeting 2 Willow Point Hall Sub-Committee created by Commission at March 5, meeting. Staff working with Lions Club re: costs to upgrade Hall 3 Frank James Park Conceptual Design 4 Naming of City Infrastructure & Parks Facilities Referred to CSRCC from Jan Regular C.O.W. meeting - waiting for Willow Point Hall decisions Item created by Commission at May 13, IC meeting. Sub-Committee formed at June 10, regular meeting 5 McIvor Lake Item created by Commission at April 8, meeting. Staff to bring back a report listing underdeveloped park sites (Sept) 6 Chainsaw Carvings Item created by Commission at April 8, Meeting waiting for formation of Public Art Sub-Committee Heritage Program Referred by Staff Mar 6-13 CSRCC agenda. PowerPoint overview supplied by M. Sirett May 13/15 Review policy and make recommendations for nomination Recommend options for the Willow Point Hall For the Commission s comment and consideration In progress In progress In progress Draft a policy In progress Review report when submitted by staff Review new policy when submitted by staff Review and discuss In progress In progress Removed Sept 2/15 as per GM Parks, Rec Page 7 of 11 Public Art Sub- Committee Draft Fire Services Plan Terms of Reference approved May 13/15. Commission to form sub-committee. Committee populated Aug 5/15 Presentation to Commission by Chief I. Baikie at July 8, meeting & Culture Populate sub-committee Review and comment Fire Chief Policy for public recognition Item created by Commission at July 2, meeting. Report with recommendation to go to Council Report sent to Council s June 9, meeting

8 Removed at Apr 8/15 meeting Removed at Apr 8/15 meeting Community Services, Commission Meeting Items Status Report Updated September 2, Priority Item Description of item or resolution Action Required Staff Responsible Status Community Event Planning Sub- Committee Tidemark Theatre fee structure Sub-Committee formed by Commission at July 2, meeting. Referred by Councillor Samson Dec 4-13 CSRCC meeting Concluded Apr Brought back by Councillor Samson Jan 7-15 Review and discuss Event Calendar on City s website For the Commission s comment and consideration Graffiti/Tagging Referred by Public Safety Sub-Committee New graffiti bylaw going to financial budget for implementation Sidewalk snow removal Wheelchair accessible beach mats Referred by Public Safety Sub-Committee that the City undertake snow removal of sidewalks on primary routes That Council direct staff to report on potential locations & costs for accessible beach mats as proposed by CR Access Awareness Committee Recommendations for graffiti/tagging policy. Report sent to Council s November 4, meeting. Report sent to Council s November 4, meeting. Dog off leash areas Staff to identify 3-4 potential sites Report sent to Council s Sept 16, meeting Page 8 of 11 CR Seniors Center Society proposed Charter Sub Committee created by Commission on Nov 6-13 for review Hospital Art Initiative Commission endorsed the initiative to install community art in the existing hospital with recommendation for referral to Public Art Committee Sobering Assessment Centre Public Nuisance Bylaw THAT Council supports the establishment of a Sobering Assessment Centre on Dogwood Street. Referred to CSRCC from March 4, Regular Council meeting, for the Commission s input. Report sent to Council s Sept 16, meeting Report sent to Council s June meeting Report sent to Council s June meeting Council received report at May 27, meeting Indoor Play Structure Referred to CSRCC from Mar 5-13 Regular Council meeting. Removed June 4/14 meeting

9 minutes Community Services, Commission Meeting Items Status Report Updated September 2, Priority Item Description of item or resolution Action Required Staff Responsible Status Future of Waterfront Development Task Force Commercial Marijuana Grow Operations CR Seniors Centre Facility That Council does not establish a Future of Waterfront Development Task Force Referred by Public Safety Sub-Committee. Report sent to Council, Dec 3-13 meeting. Seniors Centre Society delegates spoke to Commission on May 7, Council received report at May 27 th meeting. Council received report at April 29, meeting City staff dealing with the issue Tidemark Theatre fee structure Referred by Councillor Samson Dec 4-13 CSRCC meeting For the Commission s comment and consideration Concluded see Apr 2/14 Public Art Policy Review of Public Art Policy. Adopted on Dec excluding the funding formula in section 2.2 Council approved the policy in principle & directed staff to bring back a range of finance options for the budget. Page 9 of 11 Shipping Container Zoning Amendment Bylaw No. 3517, Youth Action Committee Community Garden Policy Referred to CSRCC from Aug Regular Council meeting. Shipping Container Zoning Amendment Bylaw No. 3517, to restrict the use of shipping containers, To define and regulate the use of shipping containers Youth Action Committee memo and report requesting the CSRCC recommend that Council allocate staff resources to develop a business case for the development of a youth Centre. Review policy adopted by Council on March 5-13 Report for Council Report sent to Council s Dec meeting Report sent to Council s Dec 3-13 meeting Legacy Landmarks Policy Letter being drafted to current bench holders to state the problems and the commission s proposed solution. Letter to be drafted and sent to current policy holders Manager

10 Community Services, Commission Meeting Items Status Report Updated September 2, Priority Item Description of item or resolution Action Required Staff Responsible Status Street Entertainer Bylaw Bylaw wording changed by several separate resolutions. Bylaw Adopted June Legislative Services/Bylaw Enforcement Campbell River Addictions Dialogue and Action Network (CADAC) Request for City help with Grant Funding application THAT the CSCRCC supports an application, by the City for the BC Healthy Communities Municipal Alcohol Policy (MAP) Program grant to create a MAP for the City of Campbell River. Report sent to Council s June meeting CIB request to revert back to former Committee & develop volunteer program Public Safety Subcommittee Elk Falls Cemetery Clean Up Plan THAT the CSRCC recommend the CIB revert back to the former Community Beautification Committee. AND THAT the CSRCC recommend staff develop a formal Community Beautification Volunteer Program CSRCC recommendations to Council regarding staff support, recording secretary & CAO s recommendations. Referred to CSRCC from Sept Regular Council meeting. Report sent to Council s Oct 8-13 meeting Report sent to Council s Oct meeting Report sent to Council s Oct meeting Page 10 of 11

11 Page 1 of 1 COUNCIL'S STRATEGIC PRIORITIES ~ Identify options, alternatives and policies to expand the assessment tax base :> Identify incentives for growth and sustainability :> Review boundary restructure options!) Plan for continued downtown revitalization :> Plan for replacement of aging infrastructure :> Improve and develop parks and trails and assess recreational amenity requirements ~ Review Council poll les and procedul es :> Develop a staff recruitment, retention and succession planning strategy Page 11 of source/your-city-halll-strategic-priorities. pd