TOWN OF MEETING OF THE TOWN OF STRATHMORE MUNICIPAL COUNCIL WEDNESDAY, OCTOBER 17, :00PM ORGANIZATIONAL MEETING

Transcription

1 v TOWN OF STRATHMORE MEETING OF THE TOWN OF STRATHMORE MUNICIPAL COUNCIL WEDNESDAY, OCTOBER 17, :00PM ORGANIZATIONAL MEETING

2 ,, Where Qualtty o/ Ufe Is a way or U/o AGENDA ORGANIZATIONAL MEETING OF COUNCIL TO BE HELD OCTOBER 17, 2018 AT 7:00PM IN COUNCIL CHAMBERS 1. CALL TO ORDER 2. CONFIRMATION OF AGENDA 3. PRESENTATION(S)/RECOGNITIONS 4. DELEGATIONS 5. CONFIRMATION OF MINUTES 6. TABLED ITEM(S} 7. ITEMS FROM ADMINISTRATION 7.1 COUNCIL SEATING ARRANGEMENT PG COUNCIL MEETING SCHEDULE PG COUNCIL COMMITIEE APPOINTMENTS PG PUBLIC MEMBER APPOINTMENTS PG COMMITIEE REPORTS 9. ITEMS DIRECTLY RELATED TO COUNCIL 10. BYLAWS 11. URGENT BUSINESS 12. QUESTIONS BETWEEN COUNCILLORS AND COUNCIL STATEMENTS 13. ADMINISTRATIVE INQUIRIES 14. IN CAMERA 15. ADJOURNMENT

3 ,, REQUEST FOR DECISION Where Quality of life is a way of Life Report Date: October 17, 2018 Agenda Item Number: 7. l Meeting Date: October 17, 2018 Report Author: Jennifer Sawatzky TO: FROM: SUBJECT: COUNCIL LEGISLATIVE SERVICES COUNCIL SEATING ARRANGEMENT RECOMMENDATION: That Council confirm the seating arrangement. REPORT SUMMARY Council must decide where Councillors will set at the Council Desk. CHIEF ADMINISTRATIVE OFFICER'S COMMENTS That Council confirm their seating arrangement. REPORT BACl<GROUND/CONTEXT /DISCUSSION If Council so chooses they can draw for seats at the Council Desk or use a different method. P1

4 P3 REQUEST FOR DECISION Where Quality of Ufe ls a way of Ufe Report Date: October 17, 2018 Agenda Item Number: 7.2 Meeting Date: October 17, 2018 Report Author: Jennifer Sawatzky TO: COUNCIL FROM: LEGISLATIVE SERVICES SUBJECT: 2019 COUNCIL MEETING SCHEDULE RECOMMENDATION: That Council approve the 2019 Council Meeting Schedule as presented. REPORT SUMMARY Council must set the Meeting Schedule for 2019 at their Organizational Meeting. COUNCIL AUTHORITY /PREVIOUS DECISIONS Council must set a Meeting Schedule in order to provide notice as required under the Municipal Government Act. CHIEF ADMINISTRATIVE OFFICER'S COMMENTS That Council approve the meeting schedule REPORT BACKGROUND/CONTEXT /DISCUSSION Legislative Services has drafted a Meeting Schedule for 2019 and is submitting the schedule to Council for approval. It is important to set the Meeting Schedule as all meetings of Council must be advertised. CONCLUSION Administration recommends that Council approve the drafted 2019 Meeting Schedule.

5 PS Town of Strathmore Council Calendar January December S M T Th ~ March , F Sa s M T w Th F Sa s M T w Th F Sa ! M T w s M T w Th F Sa s M Th F Sa I ~ s M T w Th F Sa I ~ August -2019,,j ~ S M T W Th F Sa I I I s M T w Th F Sa October :, s M T w Th F Sa s M T w Th F Sa s M T w Th F Sa Council Meetings : Regular: 1st & 3rd Wednesday, except Stat Holidays COTW 2nd Wednesdays, except Stat Holidays Stat Holidays for 2019: January 1 New Year's Day February 18 Family Day April 19 Good Friday April 22 Easter Monday May 20 Victoria Day July 1 Canada Day August 5 Civic Holiday (Heritage Day) September 2 Labour Day October 14 Thanksgiving Day November 11 Remembrance Day December 25 Christmas Day December 26 Boxing Day

6 REQUEST FOR DECISION Where Quality of Ufe Is a way of Ufe Report Date: October 17, Agenda Item Number: 7.3 Meeting Date: October 17, 2018 Report Author: Jennifer Sawatzky TO: Town Council FROM: Manager of Legislative Services - Jennifer Sawatzky SUBJECT: Council Committee Appointments THAT Council appoint Councillor Sobol to the following committees for a one year term ending October 31, 2019: THAT Council Appoint Councillor Bauer to the following committees for a one year term ending October 31, 2019: THAT Council appoint Councillor Montgomery to the following committees for a one year term ending October 31, 2019: THAT Council appoint Councillor Corbiell to the following committees for a one year term ending October 31, 2019: THAT Council appoint Councillor Peterson to the following committees for a one year term ending October 31, 2019: THAT Council appoint Councillor Cockx to the following committees for a one year term ending October 31, 2019: THAT Council appoint Mayor Fule to the following committees for a one year term ending October 31, 2019: REPORT SUMMARY Council will review the current Council Committee List and appoint members to each committee. CHIEF ADMINISTRATIVE OFFICER'S COMMENTS That Council consider this report. P7

7 REPORT BACJ<GROUND/CONTEXT Council will review the current Council Committee List and appoint members to each of the committees. DISCUSSf ON/OPTf ONS/f MPLf CATf ONS/RELA TED f SSUES/RISf( There are a number of committees that Council members are appointed to both internally and externally. The following is a list of the Current Council Committees along with vacancies to be filled (#} and some dates and times that the committees meet. (further information will be provided on dates and times of all committees prior to the November 1, 2017 Council Meeting) Downtown Vitalization Committee (2) Financial Audit Committee (2) Senior's Advisory Committee (1) Sustainability Committee (2) Traffic Advisory Committee (1) Tourism Development Committee {1} Meets 3 rd Tuesday of Each Month at 4:00PM Meets when needed Meets 1 st Monday of Each Month at 3:00PM Meets 3 rd Monday of Each Month at 4:30PM Meets 3 rd Tuesday of Each Month at 4:00PM Meets Monthly (Day and Time to be decided) Strathmore Regional Emergency Management Agency (2) Meets Bi-Monthly Regional Recreation Development Committee {2} Strathmore Library Board (1) Meets Monthly Marigold Library Steering Committee (2) Marigold Library Board {1} Meets Four Times per Year (Jan, Apr, Aug, Nov.) Community Futures Wildrose (1) Handi-Bus Association (1) Strathmore & District Chamber of Commerce (1) Strathmore Overnight Shelter Development Board (1) Strathmore Wheatland Addictions Team (1) WADEMSA (2) Wheatland Housing Board (2) PS Page 2 of 3

8 CONCLUSION That Council appoint Councillors to committees for a one year term ending October 31, SUPPORTING DOCUMENTS Council Committee List Page 3 of 3 pg

9 2. Meets When Needed First Monday of Each Month at 3:00PM 1. Third Monday of Each Month at 4:30PM Third Tuesday of Each Month at 4:00PM 1. Meets When Needed. 1. Strathmore & District Chamber of Commerce Strathmore Overnight Shelter Development Board Strathmore Wheatland Addictions Team WADEMSA Wheatland Housing Board Bi-Monthly Fourth Wednesday of Each Month at 1. 6:00PM Meets various dates and times 1. throughout the year. First Monday of Each Month First Thursday of Each Month at 7:00PM 1. Third Monday of Each Month at 1:00PM 1. First Wednesday of Each Month at 12:00 1. Noon Meets when needed. 1. Third Friday of Each Month at 12:00 Noon 1. First Monday of Each Month at 7:00PM Second Thursday of Each Month at 1. 7:00PM 2.

10 REQUEST FOR DECISION Where Quality of Ufe Is a way of Life Report Date: October 12, 2018 Contact: Jennifer Sawatzlcy Agenda Item Number: 7.4 Meeting Date: October 17, 2018 TO: Town Council FROM: Jennifer Sawatzky, Manager of Legislative Services SUBJECT: Council Committee Appointments - Public Members RECOMMENDATION: That Council extend all Committee appointments expiring October 31, 2018 to November 30, REPORT SUMMARY Council must appoint/reappoint public members to various Council Committees annually in October. COUNCIL AUTHORITY/PREVIOUS DISCISIONS Council Procedural Bylaw indicated that Council must appoint/reappoint public members at the end of October of each year. CHIEF ADMINISTRATIVE OFFICER'S COMMENTS That Council Consider the Report. REPORT BACKGROUND/CONTEXT In accordance with Policy 1101-Appointment of Citizens to Committees and Establishment of Council Committees, and in accordance with the Council Procedural Bylaw, Council appoints Public Members at their yearly organizational meeting. DISCUSSION P13

11 Council is required to appoint all Public Committee Members yearly at their Organizational Council Meeting. Because Administration has proposed a new Policy 1101 to govern Committee Appointments, Administration is recommending that Council extend all current appointments to the end of November to allow for implementation of the new policy. CONCLUSION That Council extend all Committee appointments expiring October 31, 2018 to November 30, P14 Page 2 of 2