Electoral Area "D" Electoral Area "C" Electoral Area "E" Electoral Area "F" City of Vernon (Board Chair) Electoral Area "B"

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1 MINUTES of a REGULAR meeting of the ELECTORAL AREA ADVISORY COMMITTEE of the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Thursday, November 7, 2013 Members: Director B. Fleming Director R. Fairbairn Director M. Macnabb Director E. Foisy Director J. Pearase Electoral Area "B" Electoral Area "D" Electoral Area "C" Electoral Area "E" Electoral Area "F" Chair Vice Chair Staff: L. Mellott G. Routley L. Frank A. Kittel R. Baker C. Elley General Manager, Electoral Area Administration Deputy Planning Manager Sustainability Coordinator Regional Growth Strategy Coordinator Community I Protective Services Manager Clerk (taking minutes) Also Present: Director P. Nicol City of Vernon (Board Chair) Alt. Director S. Ghattas Electoral Area "B" R. Morgan Regional Crime Prevention Coordinator, City of Vernon Public CALL MEETING TO ORDER The meeting was called to order at 2:00p.m. APPROVAL OF AGENDA Regular Agenda- November 7, 2013 That the Agenda of the November 7, 2013 Electoral Area Advisory Committee meeting be approved with the following amendments: Addition of Item D.9- Enderby Mabel Lake Road - Speed Limits Addition of Item D.1 0- Lumby Mabel Lake Road- Upgrades Addition of Item Bank Protection I Flood Mitigation Addition of item D.12- Fire Dispatch Service In Camera Agenda - Removal of item under Section 90(1 )(f) of the Community Charter ADOPTION OF MINUTES Electoral Area Advisory Committee - October 3, 2013 Moved and seconded by Directors Foisy and Fairbairn That the minutes of the October 3, 2013 Electoral Area Advisory Committee Meeting be adopted as circulated.

2 Minutes - Regular -2- November 7, 2013 DELEGATIONS Vernon I North Okanagan Safe Communities Unit The Regional Crime Prevention Coordinator provided an update on activities he has undertaken over the past month. Moved and seconded by Directors Fairbairn and Macnabb That the report dated October 29, 2013 from the Vernon I North Okanagan Detachment - Safe Communities Unit be received for information. Waiver of Lot Frontage Application (S. and B. Jackson c/o W.E. Maddox ) No one was present to speak to the application Development Variance Permit Application (D. and G. Gerlinsky)) Donald Gerlinsky, applicant, spoke in support of the application. Dan Huang, Urban Systems (Annexation Study Phase 2 Final Report) Dan Huang of Urban Systems provided a presentation on Phase 2 of the Annexation Impact Study. NEW BUSINESS Waiver of Lot Frontage Application (S. and B. Jackson c/o W.E. Maddox) File No F-WVR Moved and seconded by Directors Pearase and Macnabb That it be recommended to the Board of Directors that the ten percent minimum frontage requirement of Section of Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 be waived for the property legally described as Lot 2, Sec 3, Twp 19, R9, W6M, KDYD, Plan KAP58263, Except Plans KAP88652 and KAP92840 and located at 90 Mat Road, Electoral Area 'F' by reducing the lot frontage of proposed Lot 1 from 86.9 m to 12.9 mas shown on the subdivision plan attached to the Planning Department Report dated October 7, Development Variance Permit Application (D. and G. Gerlinsky) File No C-DVP Moved and seconded by Directors Macnabb and Foisy That it be recommended to the Board of Directors that a Development Variance Permit be issued for the property legally described as Lot 2, Sec. 36, Twp. 9, ODYD, Plan and located at 491 Pottery Road, Electoral Area "C" to permit variances to the following section of the Regional District of North Okanagan Zoning Bylaw No. 1888, 2003: 1. Section b by increasing the maximum gross floor area of an accessory residential building (garage) from 80.3 m2 to m2 as shown on the site plan and building elevations attached to the Planning Department Report dated October 16, 2013; and

3 . I Electoral Area Advisory Committee Minutes - Regular November 7, Section b by increasing the maximum horizontal dimension of an accessory residential building (garage) from 11 m to 12.2 mas shown on the site plan and building elevations attached to the Planning Department Report dated October 16, Electoral Area Annexation Impact Study: Phase 2 That it be recommended to the Board of Directors the Urban Systems final draft report titled "Annexation Impact Study Phase 2 for the Regional District of North Okanagan: Final Draft Report" be received for information. Annexation Application Referral - City of Vernon (File No REF) That it be recommended to the Board of Directors that annexation applications not be supported for properties located at: 1. Lot 2, Plan 9046, Sec. 11, Twp. 8, O.D.Y.D., Except Plan 17810; 2. Lot 1, Plan 4127, Sec. 11, Twp. 8, O.D.Y.D., Except Plans and 27002; 3. Lot 1, Plan 5473, Sec. 11, Twp. 8, O.D.Y.D.; 4. Lot 2, Plan 4127, Sec. 11, Twp. 8, O.D.Y.D., Except Parcel A (DO F and Plan 86367) and Plan 5473; 5. Lot 1, Plan 31211, Sec. 11, Twp. 8, O.D.Y.D.; 6. Lot A, Plan KAP70189, Sec. 11, Twp. 8, O.D.Y.D.; 7. Lot B, Plan KAP70189, Sec. 11, Twp. 8, O.D.Y.D.; 8. Lot 1, Plan 17810, Sec. 11, Twp. 8, O.D.Y.D.; 9. Lot 1, Plan 27002, Sec. 11, Twp. 8, O.D.Y.D.; 10. Lot 1, Plan 18251, Sec. 11, Twp. 8, O.D.Y.D.; 11. Lot A, Plan EPP21497, Sec. 11, Twp. 8, O.D.Y.D.; 12. Lot 2, Plan 1362, Sec.13, Twp. 8, O.D.Y.D.; and 13. Lot 3, Plan 1362, Sec.13, Twp. 8, O.D.Y.D. Moved and seconded by Macnabb and Pearase That it be recommended to the Board of Directors that, in accordance with the Ministry of Community, Sport and Cultural Development's 'Municipal Boundary Extension Process Guide", the City of Vernon be requested to hold an open house I public meeting on the annexation applications for the following 11 properties located in Electoral Area "B": 1. Lot 2, Plan 9046, Sec. 11, Twp. 8, O.D.Y.D., Except Plan 17810; 2. Lot 1, Plan 4127, Sec. 11, Twp. 8, O.D.Y.D., Except Plans and 27002; 3. Lot 1, Plan 5473, Sec. 11, Twp. 8, O.D.Y.D.; 4. Lot 2, Plan 4127, Sec. 11, Twp. 8, O.D.Y.D., Except Parcel A (DO F and Plan 86367) and Plan 5473; 5. Lot 1, Plan 31211, Sec. 11, Twp. 8, O.D.Y.D.; 6. Lot A, Plan KAP70189, Sec. 11, Twp. 8, O.D.Y.D.; 7. Lot B, Plan KAP70189, Sec. 11, Twp. 8, O.D.Y.D.; 8. Lot 1, Plan 17810, Sec. 11, Twp. 8, O.D.Y.D.; 9. Lot 1, Plan 27002, Sec. 11, Twp. 8, O.D.Y.D.; 10. Lot 1, Plan 18251, Sec. 11, Twp. 8, O.D.Y.D.; and 11. Lot A, Plan EPP21497, Sec. 11, Twp. 8, O.D.Y.D.

4 Minutes- Regular - 4- November 7, 2013 Bylaw Zoning Text Amendment [Medical Marihuana Production Facilities] Moved and seconded by Directors Pearase and Macnabb That it be recommended to the Board of Directors that Zoning Text Amendment Bylaw No. 2606, 2013, which proposes to amend Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 to establish regulations related to medical marihuana production facilities, be given First Reading; and further, That Zoning Text Amendment Bylaw No. 2606, 2013 be referred to legal counsel, internal departments (including Fire Departments), Agricultural Land Commission, the Royal Canadian Mounted Police, Health Canada and other various agencies for review and comment prior to consideration of Second Reading. Moved and seconded by Directors Fairbairn and Foisy That it be recommended to the Board of Directors that staff be directed to submit a Freedom of Information request to Health Canada for the location of licensed medical marihuana production facilities located in Electoral Area "D". Shuswap River Watershed Sustainability Plan Update and Revised Plan That the report dated October 21, 2013 from the Sustainability Coordinator regarding the Shuswap River Watershed Sustainability Plan be received for information; and further That it be recommended to the Board of Directors that upon incorporation of First Nations feedback, the Shuswap River Watershed Sustainability Plan be referred to relevant agencies for final review and endorsement. Zoning at Cosens Bay and the Electoral Areas "B" and "C" and Westside Official Community Plan Review That the report dated October 23, 2013 regarding zoning at Cosens Bay and the Electoral Areas "B" and "C" and Westside Official Community Plan Review be received for information. City of Vernon Industrial Development Memorandum of Understanding - One Year Renewal Moved and seconded by Directors Pearase and Foisy That it be recommended to the Board of Directors that the City of Vernon Industrial Development Memorandum of Understanding be renewed; and further, That, in accordance with Paragraph 7 of the City of Vernon Industrial Development Memorandum of Understanding, the City of Vernon be requested to provide an annual report to the Regional District of North Okanagan Board of Directors.

5 Minutes- Regular -5- November 7, 2013 Enderby Mabel Lake Road - Speed Limits Moved and seconded by Directors Pearase and Macnabb That it be recommended to the Board of Directors that a letter outlining the following alternatives for speed limits on Enderby Mabel Lake Road be forwarded to the Ministry of Transportation and Infrastructure: Option 1 - Option 2 - Decrease speed limit from 80 kph to 60 kph at Club Kingfisher and then from 60 kph to 50 kph at Kingfisher Hall; or Decrease speed limit from 80 kph to 50 kph at Club Kingfisher. Lumby Mabel Lake Road - Upgrades Moved and seconded by Directors Fairbairn and Foisy That it be recommended to the Board of Directors that a letter of support be forwarded to the Ministry of Transportation and Infrastructure in support of upgrades to Lumby Mabel Lake Road, as outlined in the August 29, 2013 letter and petition from residents. Bank Protection I Flood Mitigation Moved and seconded by Directors Pearase and Fairbairn That it be recommended to the Board of Directors that a letter be forwarded to Greg Kyllo, Shuswap MLA requesting that the Province work with the Regional District of North Okanagan and appropriate ministries (Ministry of Forests, Lands and Natural Resource Operations; Ministry of Environment; Ministry of Justice [Office of the Attorney General]; and Ministry of Community, Sport and Cultural Development) to take action to undertake works to address potential loss of property and life in the short-term and to find long-term solutions and options; with ongoing maintenance of any such works to be the responsibility of the Province. Fire Dispatch Discussion took place regarding the upcoming presentation scheduled for November 13, 2013 from the City of Vernon Fire Chief regarding Fire Dispatch. REPORTS Advisory Planning Commission Meetings Moved and seconded by Directors Pearase and Fairbairn That the minutes of the following Advisory Planning Commission meetings be received for information: - Electoral Area "C"- Meeting of October 30, Electoral Area "F"- Meeting of October 21, 2013

6 Minutes - Regular -6- November 7, 2013 General Manager's Report The General Manager, Electoral Area Administration provided an update on the following matters: - Internet Connectivity- An extension was granted to December 31, 2014 for funding from SID IT for Electoral Area "D" - Safe Communities - Crime Prevention Notices that the Regional Crime Prevention Coordinator circulates to Block Watches are now posted on the RDNO website - Restorative Justice - Request for funding will be circulated to all Electoral Area Directors and placed on the December 5, 2013 Electoral Area Advisory Committee agenda IN CAMERA Moved and seconded by Directors Fairbairn and Macnabb That, pursuant to Section 92 of the Community Charter, the regular meeting of the Electoral Area Advisory Committee convene In Camera to deal with matters deemed closed to the public in accordance with Section 90(1 )(g) of the Community Charter. The regular meeting of the Electoral Area Advisory Committee adjourned to meet In Camera at 4:50p.m. The regular meeting of the Electoral Area Advisory Committee reconvened at 5:08p.m. ADJOURNMENT There being no further business the meeting was adjourned at 5:08p.m. CERTIFIED CORRECT