PETITIONS/DELEGATIONS :Mile 300 Figure Skating Club Re: Annual Carnival, Request for Grant-In-Aid 1 TO 3
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1 PLEASE TAKE NOTICE that the regular meetings of the TOWN COUNCIL (6:30 PM), REGIONAL HOSPITAL BOARD (7:00PM) and REGIONAL BOARD (7:00 PM) will be held in the Bear Pit, Town/Regional Office, Town Square, Fort Nelson, BC on MONDAY, March 24, TOWN COUNCIL Refer to: CALL TO ORDER AGENDA -Additions to Printed & Posted Agenda -Adoption of Agenda MINUTES FOR ADOPTION :Town Council March 10, 2003 INFORMATION PACKAGES March 14, 2003 March 21, 2003 MIN PKG PETITIONS/DELEGATIONS :Mile 300 Figure Skating Club Re: Annual Carnival, Request for Grant-In-Aid 1 TO 3
2 Town Council Agenda Page 2 PETITIONS/DELEGATIONS (CONT D) :Lawrence Wright, LD Wright &Co Chartered Accountant Re: Town of Fort Nelson, Regional Hospital District, Regional District-Consolidated Financial Statements For the Year Ended December 31, TO 17 (NRRHD - Financial Statements see pages 61-66) (NRRD Financial Statements see pages 67-82) CORRESPONDENCE :Canadian Forest Service, National Resources Canada Re: Request for Letter of Support for Local Budworm Project 18 :Fort Nelson First Nation Re: Council/ Board Support for SYD Road, Clarke Lake Upgrade, Northern Link Road 19 ADMINISTRATION REPORTS :Administration Report #32/03 Re: LEGISLATIVE NCMA Conference Approval for Promotional Plan and Adoption of Theme/Slogan 20 TO 22 :Administration Report #33/03 Re: LEGISLATIVE - Establishment of Select Committee: Housing Task Force & Mandate AND Approval to Conduct Housing Forum 23 TO 32
3 Town Council Agenda Page 3 BYLAWS/POLICIES :Bylaw Report :For Adoption The Town of Fort Nelson Procedure Bylaw No. 634, TO 55 :Bylaw Report :For Adoption The Town of Fort Nelson Remuneration and Travel Expense Bylaw No. 635, TO 60 NEW BUSINESS/VERBAL STATUS REPORTS :Town Owned Vacant Property Map PUBLIC/NEWS/MEDIA QUESTION & ANSWER PERIOD ADJOURNMENT >>InCamera Session
4 Regional Hospital Board Page 4 REGIONAL HOSPITAL BOARD CALL TO ORDER AGENDA -Additions to Printed & Posted Agenda -Adoption of Agenda MINUTES FOR ADOPTION :Regional Hospital Board March 10, 2003 INFORMATION PACKAGES March 14, 2003 March 21, 2003 MIN PKG PETITIONS/DELEGATIONS :Lawrence Wright, LD Wright & Co Chartered Accountant Re: Northern Rockies Regional Hospital District Consolidated Financial Statements For the Year Ended December 31, TO 66 NEW BUSINESS/VERBAL STATUS REPORTS (Detail to be Added as Submitted) PUBLIC/NEWS/MEDIA QUESTION & ANSWER PERIOD ADJOURNMENT >>InCamera Session
5 Regional Board Agenda Page 5 REGIONAL BOARD CALL TO ORDER AGENDA -Additions to Printed & Posted Agenda -Adoption of Agenda MINUTES FOR ADOPTION :Public Hearing, Re: Landfill Tipping Fees March 10, 2003 :Regional Board March 10, 2003 INFORMATION PACKAGES March 14, 2003 March 21, 2003 MIN PKG MIN PKG PETITIONS/DELEGATIONS :Mile 300 Figure Skating Club Re: Annual Carnival, Request for Grant-In-Aid 1 TO 3 :Lawrence Wright, LD Wright &Co Chartered Accountant Re: Northern Rockies Regional District Consolidated Financial Statements For the Year Ended December 31, TO 82
6 Regional Board Agenda Page 6 PETITIONS/DELEGATIONS (CONT D) :2003 Budget Process - 8:00 p.m. Public Question and Answer Period OPERATING REPORTS :RCMP (Reid) February Operating Report 83 TO 86 :Treasury (McLean) Cheques Dated February 21, 2003 to March 12, TO 109 CORRESPONDENCE :Minister of Energy and Mines, Richard Neufeld Re: Establishment of BC Service Sector Strategy Forum 110 TO 112 :Canadian Forest Service, National Resources Canada Re: Request for Letter of Support for Local Budworm Project 18 :Fort Nelson First Nation Re: Council/ Board Support for SYD Road, Clarke Lake Upgrade, Northern Link Road 19 COMMITTEE REPORTS :Airport Advisory Committee Minutes February 27, 2003 MIN PKG
7 Regional Board Agenda Page 7 ADMINISTRATION REPORTS :Administration Report #31/03 Re: ENERGY & MINES - Economic Development Goals: Oil & Gas Industry, Ministry of Energy & Mines Grant Funding 113 TO 115 :Administration Report #32/03 Re: LEGISLATIVE NCMA Conference Approval for Promotional Plan and Adoption of Theme/Slogan 20 TO 22 :Administration Report #34/03 Re: SOLID WASTE - Landfill Clearing and Salvage of Timber Tender, For Ratification 116 TO 117 NEW BUSINESS/VERBAL STATUS REPORTS (Detail to be Added as Submitted) Resolution for Adoption, Each Meeting: Town Council Decisions, Excluding InCamera, Adopted for Implementation :Subjects for Municipal Bulletin :Subjects for Radio Call-In Program :Regional Board Portfolio Reports :Community to Community Forum (Unruh) 118 TO 119
8 NEW BUSINESS/VERBAL STATUS REPORTS (CONT D) :Resolution for Adoption, InCamera Meeting Regional Board Agenda Page 8 that the public be excluded from the InCamera Sessions of the Town Council and Northern Rockies Regional District Board meetings, as the aforementioned meetings pertain to Section (k) PUBLIC/NEWS/MEDIA QUESTION & ANSWER PERIOD ADJOURNMENT >>InCamera Session
9 COUNCIL/BOARD INFORMATION SHEET MEETING: TC/RB MEETING DATE: VICE CHAIR: ACTING MAYOR (Only for Town Council): DIRECTOR BARR COUNCILLOR UNRUH HOST: MAYOR MOREY ALTERNATE: DIRECTOR BARR DUTIES OF THE HOST 1) Arrive at least 10 minutes early for the meeting. 2) Offer guests/delegation refreshments. 3) Explain the meeting format to guests/delegations. 4) Confirm when the delegation will be asked to speak. 5) Seat delegations on left side of chamber table. Guests are seated in the Chairperson s far left corner.
10 PETITIONS AND DELEGATIONS 1. PETITIONS - Anyone wishing to present a petition to the Council or Regional Board must inform the Corporate Administrator or the Deputy Corporate Administrator in writing, by 12:00 Noon the preceding Thursday before the regular meeting, of the subject of the petition and the name and address of each person who has signed the petition. 2. DELEGATIONS - Anyone wishing to appear before the Council or Board as a delegation must inform the Corporate Administrator or Deputy Corporate Administrator in writing, by 12:00 Noon of the preceding Thursday before the regular meeting, of the subject of the delegation. 3. No petition or delegation may be presented to appear before or be received by the Council or Regional Board unless this Section has been complied with, but the Council or Regional Board may resolve, by a 2/3 majority to waive compliance with this section. 4. All delegations or petitions appearing before the Council or Regional Board must select only ONE or TWO persons to act as spokesperson for their presentation and advise, at the time of their petition or delegation request, the name(s) of the person(s) who will be addressing the Council or Board. The spokesperson(s) must stand at the lectern to make their presentation. 5. The MAXIMUM TIME for presentation of a petition or appearance of a delegation before the Council or Regional Board is FIFTEEN (15) MINUTES, unless the Council or Regional Board decides, by a 2/3 majority, otherwise. 6. The MAXIMUM NUMBER of delegations shall be limited to three delegations inclusive for all Town Council, Regional Hospital Board or Regional Board meetings unless extraordinary circumstances necessitate further delegations, which in those cases, must be approved by the Mayor or Chairperson. 7. Immediately following the presentation, the petition/delegations spokesperson(s) shall remove themselves from the table and rejoin the audience to allow the Council or Regional Board the opportunity to discuss the presentation. 8. No members of the public, other than the spokesperson(s) for the petition or delegation, may speak on the matter being discussed by the Town Council or Regional Board. Should the public wish to speak on a matter being discussed, they will be afforded the opportunity at the end of the Council or Regional Board meeting. 9. Any decisions required to be made by the Council or Regional Board, following the petition/delegation s appearance, are not usually made until the next regular meeting. However; the Town Council or Regional Board, at their option, may choose to make a decision at the same meeting that the petition/delegation appeared.
11 COUNCIL/BOARD POLICY Adopted December 15, 1997 MEETING DEBATE That, henceforth, the Council/Board and Committees refer to and apply Section 21 of the Procedure Bylaw No. 92 to handle all debate and as a matter of regular procedure. Section 21 of Procedure Bylaw No. 92 is as follows: Conduct of Speaker - A Director may (a) speak only to a matter being debated by the Board; (b) speak only once to a matter, but a Director may speak more than once to a matter to: (i) explain a material part of his or her speech which may have been misunderstood, or (ii) ask a question; (c) speak for no more than five (5) minutes at a time; (d) not speak to a matter already dealt with by the Board; and (e) not speak when called to order by the Chairperson, except as the Board otherwise resolves.
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