Councillor N. Blissett Councillor D. Eaton Councillor W. Graham Councillor I. Hockley Councillor R. Popoff Councillor M. Peabody

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1 M I N U T E S REGULAR COUNCIL MEETING City of Cranbrook Minutes of the Regular Council held on Monday, May 7, 2018 at 6:00 p.m., in the Council Chambers, Avenue South, Cranbrook, BC. PRESENT: IN ATTENDANCE: CALL TO ORDER Mayor L. Pratt Councillor N. Blissett Councillor D. Eaton Councillor W. Graham Councillor I. Hockley Councillor R. Popoff Councillor M. Peabody M. Dueck, City Clerk C. Osborne, Director of Finance D. Anderson, Director of Public Works C. New, Director of Community Services S. Driver, Deputy Director of Fire & Emergency Services C. Courtney, Deputy Director of Finance K. Ivens, Systems Administrator Media Mayor Pratt called the Regular Council Meeting to Order at 4:00 p.m. (1) CLOSED MEETING AT 4:00 P.M. Moved by Councillor I. Hockley and seconded CLOSED MEETING THAT in accordance with the Community Charter the Regular Council Meeting of Monday, May 7, 2018, commencing at 4:00 p.m. is to be closed on the basis that the subject matters relate to Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality, and Section 90(1)(l) discussions with municipal officers and employees respecting municipal Page 1 of 7

2 objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]. RECONVENE Mayor Pratt reconvened the Regular Meeting of Monday, May 7, 2018 in Council Chambers at 6:00 p.m. (2) ADOPTION OF AGENDA REGULAR MTG MAY 7/ THAT the Agenda of the Regular Council Meeting of Monday, May 7, 2018 be adopted. (3) ADOPTION OF MINUTES PARCEL TAX PANEL APR 23/ THAT the Minutes of the Parcel Tax Roll Review Panel of Monday, April 23, 2018 be adopted. Moved by Councillor R. Popoff and seconded PUBLIC HEARING APR 23/ THAT the Minutes of the Public Hearing of Monday, April 23, 2018 be adopted. REG MTG APR 23/ THAT the Minutes of the Regular Meeting of Monday, April 23, 2018 be adopted. Page 2 of 7

3 (4) PUBLIC HEARING AT 6:00 P.M. (5) DELEGATIONS DELEGATION THAT Harley Lee, Managing Partner, BDO Canada LLP be heard as a delegation regarding presentation of the Independent Auditors Report. Harley Lee, Managing Partner, BDO Canada LLP presented Council with the Independent Auditor's Report for the audited 2017 Consolidated Financial Statements as per the Community Charter. He advised their opinion was that the consolidated financial statements present fairly, in all material respects, the financial position of the Corporation of the City of Cranbrook as at December 31, 2017 and its statements of operations, changes in net financial assets and cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. (6) BYLAWS BYL# That Council give first reading to Cranbrook Tax Rates Bylaw No. 3929, BYL# That Council give second reading to Cranbrook Tax Rates Bylaw No. 3929, Moved by Councillor M. Peabody and seconded BYL# That Council give third reading to Cranbrook Tax Rates Bylaw No. 3929, Page 3 of 7

4 (7) BUSINESS ARISING (8) NEW BUSINESS That Council receive the report from the Finance Department titled: Audited 2017 Consolidated Financial Statements"; and further, approve and accept the audited 2017 Consolidated Financial Statements. (9) COMMITTEE RECOMMENDATIONS (10) ADMINISTRATION UPDATES (11) PETITIONS (12) CORRESPONDENCE ACTION ITEMS CBK BANDITS TRACTOR REQUEST That Council receive the correspondence from Jeff Bromley, President Cranbrook Bandits Baseball Club, received April 30, 2018, regarding a request for donation of the City Gator/Utility Lawn Tractor THAT the Cranbrook Bandits and Cranbrook Minor Ball groups be given access to the City Gator/Utility Lawn Tractor during the summer months to maintain the ball fields. Page 4 of 7

5 Main motion, as amended. INFORMATIONAL ITEMS THAT Council receive the correspondence from Jasmine Beaulac and the Relay for Life Committee received April 27, 2018 regarding the Relay for Life Event - Request for Donation THAT Council waive the stage rental bylaw fees for the City's portable stage, and further, direct Community Services staff to contact the Committee about options regarding the City's stage. (13) MAYOR AND COUNCILLORS REPORTS & INQUIRIES Members of Council advised of their attendance at various meetings and events. PROPERTY INFO Councillor Popoff advised he had been contacted by a resident who had purchased a bare lot in the City and who had requested and paid for property information from staff. He advised that once excavation began, issues with the property became apparent, which resulted in staff looking deeper into archive records to locate additional documents regarding the property. He asked what information is provided to homeowners who request these records from the City and commented about moving forward with digitization of records. Staff to report back. Page 5 of 7

6 CBT STREET ART GRANT SOLAR PANELS WESTERN FIN. PLACE Councillor Popoff commented about a grant opportunity currently available through Columbia Basin Trust for street arts in the community and whether the City was applying for any grants for the downtown vibrancy project. Staff to report back. Councillor Blissett inquired about the possibility of solar panels at Western Financial Place and an updated Energy Report for the facility. C. New advised that the Energy Audit previously completed touched on solar energy, however, at the time the use of solar power was expensive with relatively low pay back. He noted prices for solar panels has decreased significantly since that time. He advised the City's Energy Conservationist would look at the report and bring information back regarding scope and funding required for further analysis. CRUISE'IN CAR SHOW RECESS RECONVENE Mayor Pratt inquired about the Cruise'in Classic Car show and street closures. C. New advised the proponents had been contacted and the matter would be handled by way of special event permit. He confirmed that staff consult with BC Transit when requests for road closures occur. Mayor Pratt recessed the meeting at 6:23 p.m. Mayor Pratt reconvened the meeting at 6:30 p.m. and Council returned to the Closed Meeting. Page 6 of 7

7 (14) ADJOURNMENT ADJOURN THAT the Regular Council Meeting of Monday, May 7, 2018 be adjourned at 7:27 p.m. Mayor I hereby certify these minutes are correct. City Clerk Page 7 of 7