PUBLIC MINUTES STANDING POLICY COMMITTEE ON FINANCE. Monday, January 8, 2018, 2:00 p.m. Council Chamber, City Hall

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1 PUBLIC MINUTES STANDING POLICY COMMITTEE ON FINANCE, 2:00 p.m. Council Chamber, City Hall PRESENT: Councillor A. Iwanchuk, Chair Councillor M. Loewen, Vice Chair His Worship Mayor C. Clark (Ex-Officio) Councillor C. Block Councillor R. Donauer Councillor B. Dubois ALSO PRESENT: CFO/General Manager, Asset & Financial Management K. Tarasoff Solicitor B. Bleakney Deputy City Clerk D. Kanak Committee Assistant H. Thompson 1. CALL TO ORDER 2. APPOINTMENT OF CHAIR AND VICE CHAIR Deputy City Clerk Kanak reported that City Council, at its Regular Business Meeting on November 20, 2017, confirmed the following appointments for 2018: Councillor C. Block Councillor R. Donauer Councillor B. Dubois Councillor A. Iwanchuk Councillor M. Loewen The Committee was requested to appoint a Chair and Vice-Chair for Councillor Iwanchuk was nominated as Chair. No further nominations were received.

2 Page 2 Councillor Loewen was nominated as Vice-Chair. No further nominations were received. That Councillor Iwanchuk be appointed as Chair of the Standing Policy Committee on Finance for Moved By: Councillor Donauer That Councillor Loewen be appointed as Vice Chair of the Standing Policy Committee on Finance for CONFIRMATION OF AGENDA 1. That the letter from Chris Guerette, CEO, Saskatoon & Region Home Builders Association, dated January 5, 2018 submitting comments, be added to item 6.1; 2. That the letter from Keith Moen, Executive Director, North Saskatoon Business Association, dated January 5, 2018 requesting to speak, be added to item 8.2.5; and 3. That the agenda be confirmed as amended and that the speakers be heard. 4. DECLARATION OF CONFLICT OF INTEREST There were no declarations of conflict of interest.

3 Page 3 5. ADOPTION OF MINUTES Moved By: Councillor Block That the minutes of Regular Meeting of the Standing Policy Committee on Finance held on December 4, 2017 be adopted. 6. UNFINISHED BUSINESS 6.1 An Overview of Municipal Development Corporations [File No. CK , x and CC ] Deputy City Clerk reported that at the December 4, 2017 meeting of the, consideration of the report of the City Manager was deferred to this meeting. The following request to speak and further comments were provided: Keith Moen, Executive Director, North Saskatoon Business Association, dated December 22, 2017; and Chris Guerette, CEO, Saskatoon & Region Home Builders Association, dated January 5, 2018 submitting comments. Government Relations Director Jordan provided a PowerPoint presentation and addressed questions of the Committee. Mr. Keith Moen addressed the Committee regarding the report, recommending that the Administration proceed with a business case or plan to determine the potential effectiveness of a Municipal Development Corporation in the Saskatoon marketplace to provide further information to assist in decision-making. Further information would be required before the North Saskatoon Business Association could provide an opinion about the suitability of a Municipal Development Corporation for Saskatoon.

4 Page 4 Moved By: Mayor C. Clark 1. That the report of the City Manager, dated December 4, 2017, be forwarded to City Council for information; 2. That the Administration report further on options for improving the transparency and governance of the existing operations of Saskatoon Land and that consideration be given for SREDA to work with the Administration on the analysis of options and engagement of the local development community in exploring the issues; and 3. That the Administration report further on the next steps for creating a Municipal Development Corporation with a focus on city building objectives, starting with the Downtown area, to include options for addressing the 5 issues outlined on page 4 and 5 of the report of the December 4, 2017 report of the City Manager and any preliminary estimates of costs of the business model options. That item be considered at this time. 8. REPORTS FROM ADMINISTRATION 8.2 Matters Requiring Direction Revision of The City of Saskatoon s Procurement Policy [File No. CK ] Solicitor Yelland, Director of Planning and Development Law, Office of the City Solicitor, presented the report and addressed questions of the Committee. Councillor Donauer was excused at 3:31 p.m. and returned at 3:35 p.m. during discussion of the matter.

5 Page 5 Mr. Keith Moen addressed the Committee regarding the report and recommended that the City of Saskatoon follow the Priority Saskatchewan model. Moved By: Councillor Donauer That the recommend to City Council that the draft Purchasing Policy be adopted in principle and be brought back for approval following consultation with relevant stakeholders. Moved By: Mayor C. Clark That the Administration consult with local stakeholders to identify areas where the City could use leading procurement processes to bolster social and environmental impact, and Aboriginal Inclusion, and report back on the results of that consultation. 7. COMMUNICATIONS (requiring the direction of the Committee) 7.1 Delegated Authority Matters Tourism Saskatoon 2018 Operating Budget [File No. CK ] That the information is received.

6 Page Internal Audit Plan [File No. CK ] The 2018 Internal Audit Plan from PricewaterhouseCoopers LLP, Internal Auditors, was provided. Moved By: Councillor Donauer That the 2018 Internal Audit Plan be approved. 7.2 Matters Requiring Direction Federation of Canadian Municipalities Membership Fees [File No. CK ] A letter, dated December 11, 2017 and invoice from Federation of Canadian Municipalities was provided. The Deputy City Clerk clarified that the amount of $40, did not include voluntary contributions to the Federation of Canadian Municipalities' Legal Defense Fund or a Travel Fund, as that would up to the Committee to determine an appropriate recommendation to City Council on those items. Moved By: Councillor Donauer That the recommend to City Council that the Federation of Canadian Municipalities membership fees, in the amount of $40,679.56, including GST, be paid.

7 Page Saskatchewan Urban Municipalities Association (SUMA) 2018 Membership Fees [File No. CK ] A letter dated December 6, 2017 and invoice from Saskatchewan Urban Municipalities Association was provided. Moved By: Councillor Donauer That the recommend to City Council that the 2018 membership fee for the Saskatchewan Urban Municipalities Association in the amount of $111, be paid Meewasin Valley Authority Funding Support [File No. CK ] A letter dated December 21, 2017 from the Meewasin Valley Authority was provided. That the forward the letter to City Council for information. 7.3 Requests to Speak (new matters) 8. REPORTS FROM ADMINISTRATION 8.1 Delegated Authority Matters 8.1 Delegated Authority Matters Internal Audit Budget Information Update December 2017 [File No. CK and AF ]

8 Page 8 Moved By: Councillor Block That the information be received Billboard License Agreement Renewal Outfront Media Canada LP [File No. CK , AF and LA ] Real Estate Manager Pfeil addressed questions of the Committee. Moved By: Councillor Loewen That further consideration of this item be deferred to the In Camera portion of the meeting in accordance with sections 17(1)(d) and (e) of LAFOIPP. The meeting recessed at 4:00 p.m. and resumed at 4:16 p.m Request for Direct Sale to Saskatchewan Housing Corporation 758 Bolstad Turn in Aspen Ridge [File No. CK , AF and LA ] Moved By: Councillor Donauer 1. That the Administration be authorized to offer, by direct sale, Lot 29, Block 712, Plan to Saskatchewan Housing Corporation for the purpose of constructing a group home; and 2. That the City Solicitor be requested to prepare the Sale Agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal. (Councillor Loewen was not present for the vote)

9 Page 9 In Favour: (5): Councillor Iwanchuk, Mayor C. Clark, Councillor Block, Councillor Donauer, and Councillor Dubois Saskatoon Land Annual Financial Reporting Template [File No. CK , x , AF and LA ] Finance and Sales Manager Meinema addressed questions of the Committee regarding the format of the reporting template. Councillor Loewen entered the meeting at 4:21 p.m. during discussion on the matter. Moved By: Mayor C. Clark 1. That the information be received; and 2. That the Administration report further on using a balance sheet reporting mechanism to explain how risk is managed in the Saskatoon Land operations. 8. REPORTS FROM ADMINISTRATION 8.2 Matters Requiring Direction Compensation for SaskPower Electrical Transmission Line Easement Marquis Industrial Area [File No. CK , AF and LA ] That the recommend to City Council: 1. That the Administration be authorized to accept the sum of $324, as fair compensation for granting a right-of-way easement to SaskPower for a high-voltage electrical transmission line through approximately acres of City of Saskatoon-owned lands north of 71 st Street; and

10 Page That the City Solicitor be requested to review the Easement Agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal. 8.2 Matters Requiring Direction Property Tax Notice [File No. CK , AF and CK ] That the report of the CFO/General Manager, Asset and Financial Management Department, dated January 8, 2018, be forwarded to City Council for information Property Realized Reserve Withdrawal [File No. CK and AF ] That the recommend to City Council that a withdrawal of $320, from the Property Realized Reserve be approved to fund miscellaneous land development and related sales costs incurred during the period December 1, 2016 to November 30, 2017.

11 Page Business Improvement Districts Financial Reporting [File No. CK and AF , x-3, x-4, -5 and -6] Moved By: Councillor Block That the Standing Policy Committee of Finance recommend to City Council: 1. That Clause 13, Fiscal Year and Annual Report of the Board for Business Improvement District Bylaw Nos. 6710, 6731, 7092, 7891 and 9235 be amended to require the Boards to submit their annual report on or before the 30 th day of April each year; 2. That Clause 13, Fiscal Year and Annual Report of the Board for BID Bylaw Nos. 6710, 6731, 7092, 7891 and 9235 be amended to require the Boards to submit their annual report in an agreed upon standardized format; 3. That the changes be effective February 1, 2018; and 4. That the City Solicitor be requested to amend BID Bylaw Nos. 6710, 6731, 7092, 7891 and URGENT BUSINESS 10. MOTIONS (notice previously given) 11. GIVING NOTICE 12. IN CAMERA AGENDA ITEMS That the following items be considered In Camera.

12 Page Audit Matter [File No. CK and AF ] [In Camera - Policy Options/Advice - Section 16(1)(a), Policy & Budget Matters - Section 16(1)(e), Consultations & Deliberations - Section 16 (1)(b), and Audits and Test - Section 19 LAFOIPP] 12.2 Audit Matter [File No. CK and AF ] [In Camera - Third Party Information - Section 18 LAFOIPP] 12.3 Audit Matter [File No. CK ] [In Camera - Third Party Information - Section 18; Audits and Tests - Section 19 LAFOIPP] 12.4 Land Matter [File CK ] [In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) LAFOIPP] 12.5 Verbal Updates Council Members Administration 12.6 Land Matter [In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) LAFOIPP] 13. RISE AND REPORT Due to time restrictions, the Committee did not rise and report on In Camera items 12.1 to 12.6 and will do so at the next meeting.

13 Page ADJOURNMENT The meeting adjourned at 6:15 p.m. Councillor A. Iwanchuk, Chair D. Kanak, Deputy City Clerk