TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES JANUARY 12, 2009

Transcription

1 TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES JANUARY 12, 2009 Minutes of the 1 st meeting of the Town of Nipawin in the Council Chambers of the Town Office on at 7:30 p.m. PRESENT: COUNCIL: Mayor Glen Day, Aldermen George Belchamber, Dave Trann, Dennis Hryhor, and Gayle Knox. PRESS: STAFF: Nipawin Journal Melissa Mangelson Parkland Review Chris Putnam Steven Piermantier, Jerry Fizell, Les McGirr, and Sherry Michalyca ABSENT: COUNCIL: Aldermen Basil Forsberg and Barry Richer STAFF: Dan Poulin 1. AGENDA: BELCHAMBER: THAT the Agenda for the meeting be adopted as amended and attached to form a part of the said minutes. 2. MINUTES: THAT the Minutes of the Regular Meeting of Council held on December 8, 2008 be adopted as presented. 5(a) PAYROLL LISTS: HRYHOR: THAT the Payroll Lists dated December 16, 2008 totalling $27,262.78, December 17, 2008 totalling $6, and $9, respectively, and December 23, 2008 totalling $29, be approved and paid. 5(b) ACCOUNTS: THAT the Lists of Accounts dated December 23, 2008 totaling $894, and January 9, 2009 totalling $99, (2008 accounts) and $72, (2009 accounts) be approved and paid. Page 1

2 6. FINANCIAL STATEMENT: BELCHAMBER: presented. THAT the Financial Statement for the month of November, 2008 be accepted as 7. REPORTS OF SENIOR ADMINISTRATIVE OFFICIALS: THAT the Reports of Senior Administrative Officials recorded as items a) to m) be received and filed. 7(a) R.M. OF NIPAWIN AIRPORT ROAD AGREEMENT: HRYHOR: THAT Council agree to pay Invoice No dated December 16, 2008 from the RM of Nipawin No. 487, for $6,687.55, which is 50% of the cost to revert the Airport Road back to gravel, in accordance with the agreement dated June 9, (b) 2009 WORKS DEPARTMENT FEE SCHEDULE: following: THAT the 2009 Works Department fee schedule be amended by adding the Transportation: No. 8: Waste collection roll-out cart replacement fee: $ plus GST. 7(c) DELINQUENT ACCOUNTS RECEIVABLE: BELCHAMBER: reasons stated: THAT the following Accounts Receivable be written off as uncollectible for the Hilliard s Four Season Resort Partnership Advertising 2005 & 2006 $1, (Company no longer exists) Don Fehr - Property Custom Work 2008 $82.95 (Property sold prior to adding to tax roll) 7(d) CHEQUE CANCELLATION: THAT the Cheque Cancellation contained in the report dated January 8, 2009 from Director of Finance & Administration Jerry Fizell be approved. Page 2

3 7(e) TAX INCENTIVE AGREEMENTS: HRYHOR: THAT Administration be directed to prepare the necessary bylaws and agreements to provide for the tax incentives as described in the report dated January 8, 2009 from Director of Finance and Administration Jerry Fizell. 7(f) ASSESSMENT SERVICE CONTRACT : THAT Council renew the contract for assessment services with CD Consulting Services in accordance with the report dated January 8, 2009 from Director of Finance and Administration Jerry Fizell, for the period , with CD Consulting to provide written proof of insurance coverage. 7(g) CAPITAL TRUST FUND WITHDRAWAL: BELCHAMBER: THAT Council authorize a withdrawal from the Capital Trust Fund to finance the following 2008 capital project: -Street Sweeper: Withdraw $113,400; repayable over 10 years at a rate of $11,340/year, commencing in 2009 and ending in (j) COMPASSIONATE COMMUNITY RESPONSE TEAM DONATION: THAT Council agree to pay the Compassionate Community Response Team (CCRT) Prince Albert, Sk. a $ donation for services provided to fire fighters and other responders following the December 17, 2008 house fire at th Avenue West. 7(k) TRANSFER TO ECONOMIC DEVELOPMENT RESERVE: HRYHOR: THAT funds remaining from the Economic Development & Tourism Department projects and Tourism Partners projects, totalling $9, be transferred to the Economic Development Reserve as of December 31, 2008, as included in the report dated December 31, 2008 by Economic Development & Promotions Officer Sherry Michalyca. 8. REPORTS OF STANDING & SPECIAL COMMITTEES: THAT the Reports of Standing & Special Committees recorded as items a) to d) be received and filed. Page 3

4 8(a) TRADE SHOW ATTENDANCE: BELCHAMBER: THAT attendance at the following trade shows be approved: Regina Home & Garden Show March 26-29, 2009 Lloydminster Showcase March 27-29, 2009 Grand Prairie Sports Expo April 3-5, 2009 Fort McMurray Spring Show May 7-10, (c) ANIMAL CONTROL OFFICER CONTRACT: THAT Administration be authorized to increase the Animal Control contract monthly pay to up to $ per month. 9. REPORTS OF COMMITTEES AND BOARDS: HRYHOR: received and filed. THAT the Reports of Committees and Boards recorded as items a) and b) be 10. COMMUNICATIONS: THAT the Communications recorded as items a) to d) be received and filed. 10(a) MUNICIPAL EMPLOYEE S PENSION PLAN JUDICIAL REVIEW: BELCHABMER: THAT in the matter of an application for Judicial Review submitted by the Canadian Union of Public Employees with respect to decisions made by the Municipal Employee s Pension Plan, the Council of the Town of Nipawin hereby joins the Saskatchewan Urban Municipalities Association (SUMA) in providing a response to the application and further hereby appoints SUMA as it s agent to retain and instruct legal counsel on behalf of this municipality exclusively on this matter; The municipality acknowledges that SUMA will not accept any liability on behalf of the municipality and the municipality saves harmless SUMA, any of its directors and agents with respect to any financial implication in this matter; The municipality further acknowledges that it will promptly remit to SUMA any assessment of cost related to providing collective representation on a pro-rated share, based on actual solicitor and court costs. 10(b) ASSESSMENT REVALUATION WORKSHOP JANUARY, 2009: THAT Director of Finance and Administration Jerry Fizell be authorized to attend the Assessment Revaluation Workshop, scheduled for January, 2009 at a cost of $60.00, with mileage and out-of-pocket expenses to be reimbursed in accordance with current policy. Page 4

5 12(a)(i) DEPUTY MAYOR APPOINTMENTS 2009: HRYHOR: THAT the following Council members be appointed as Deputy Mayor for 2009 for the months indicated: January February: March April: May June: July August: September October: November December: Alderman Trann Alderman Hryhor Alderman Richer Alderman Belchamber Alderman Forsberg to be determined 12(a)(ii) CIVIC APPOINTMENTS 2009: THAT the following civic appointments be approved for the year 2009: Treasurer & Returning Officer: Assessor & Tax Collector: Fire Chief / Building &License Inspector: Auditor: Police Chief: Town Solicitor: Engineer: Steven Piermantier Jerry Fizell Les McGirr ParkerQuine LLP RCMP S/Sgt. Jeff Roscoe Taylor & Saretzky Associated Engineering 12(a)(iii) STANDING COMMITTEES 2009: BELCHAMBER: THAT the Standing Committees of Council be established for 2009 as follows: (first name listed shall be the Chairman) Administration & Finance: Community Development, Promotion & Communication: Culture & Health: Protective Services: Works & Utilities Recreation & Parks: Aldermen Richer & Forsberg Aldermen Richer & Belchamber Aldermen Forsberg & Hryhor Aldermen Knox & Trann Aldermen Belchamber & Hryhor Aldermen Knox & Trann 12(a)(iv) BOARDS AND COMMITTEES 2009: THAT the appointments to Boards and Committees for 2009, as shown by Schedule B, attached to and forming part of these minutes, be approved as presented. Page 5

6 12(b) MUNICIPAL EMPLOYEES BOND: BELCHAMBER: THAT Council acknowledge that Administration has included fidelity bond coverage for all Town employees as part of the Town s general insurance coverage in accordance with the provisions of Section 113 of The Municipalities Act. 12(c) follows: REGULAR COUNCIL MEETING SCHEDULE: THAT the schedule for the Regular Council Meetings for the year 2009 be as Regular meetings of Council will be held in the Council Chambers of the Town Office on the 2 nd and 4 th Monday of each month commencing at 7:30 p.m., with the exception of the months of July, August and December, when meetings will only be held on the 2 nd Monday of the month; AND FURTHER for the month of December, a second meeting date, if required, is to be determined by resolution of Council; AND FURTHER when a regular Council meeting falls on a statutory or civic holiday then the meeting shall be held on the following Tuesday. 12(d) NIPAWIN HOUSING AUTHORITY APPOINTMENT: HRYHOR: THAT Sylvia Kuhberg be appointed as a Director on the Nipawin Housing Authority for a two (2) year term, effective January 1, (e) ANIMAL CONTROL OFFICER APPOINTMENT: THAT Council confirm the appointment of Kevin Genik as Animal Control Officer for the Town, at a salary of $ per month, effective December 15, (f) ASSOCIATION OF REGIONAL WASTE MANAGEMENT AUTHORITIES OF SASKATCHEWAN APPOINTMENT: BELCHAMBER: THAT Administrator Steven Piermantier be appointed as a Director to the board of the Association of Regional Waste Management Authorities of Saskatchewan (ARWMAS) as the representative from the Nipawin & District Regional Landfill, effective January 1 December 31, Page 6

7 12(g) ZONING BYLAW AMENDMENT: THAT Council agrees to amend the Zoning Bylaw to provide for personal service shops to be a discretionary use within an M1 Industrial District; AND FURTHER that Council agree to consider an Application for a Discretionary Use from Christie McIvor dated regarding the property at 700 Railway Avenue West (Lots 19 and 1, Block M, Plan CC2190 and Lot 27, Block M, Plan ) to operate a hair salon from the property; AND FURTHER that Administration be directed to complete such other duties relating to the application as required in accordance with the Town s Zoning Bylaw. 13(a)(i) BYLAW NO. 868/08 AMENDMENT TO BYLAW 762/2000 THE BASIC PLANNING STATEMENT - INTRODUCTION & FIRST READING: HRYHOR: THAT Bylaw No. 868/08, being a Bylaw to Authorize an Amendment to Bylaw No. 762/2000, the Basic Planning Statement be introduced and given first reading. 13(b)(i) BYLAW NO. 869/08 TO AUTHORIZE AN AMENDMENT TO BYLAW NO. 763/2000, THE ZONING BYLAW - INTRODUCTION & FIRST READING: BELCHAMBER: THAT Bylaw No. 869/08, being a Bylaw to Authorize an Amendment to Bylaw No. 763/2000, the Zoning Bylaw, be introduced and given first reading. DEFEATED 13(c)(i) BYLAW NO. 887/09 TO AMEND BYLAW NO. 860/07 WORKS DEPARTMENT FEE SCHEDULE INTRODUCTION & FIRST READING: THAT Bylaw No. 887/09, being a Bylaw to Amend Bylaw No. 860/07, to Approve Changes to the Works Department Fee Schedule, be introduced and given first reading. 13(c)(ii) BYLAW NO. 887/09 SECOND READING: HRYHOR: THAT Bylaw No. 887/09, a Bylaw to Amend Bylaw No. 860/07, to Approve Changes to the Works Department Fee Schedule, be read a second time. 13(c)(iii) BYLAW NO. 887/09 THREE READINGS: THAT Bylaw No. 887/09 be given three readings at this meeting. UNANIMOUSLY Page 7

8 13(c)(iv) BYLAW NO. 887/09 ADOPTION: BELCHAMBER: THAT Bylaw No. 887/09, being a Bylaw to Amend Bylaw No. 860/07, to Approve Changes to the Works Department Fee Schedule, be read a third time and finally adopted. 13(d)(i) BYLAW NO. 888/09 TO AUTHORIZE AN AMENDMENT TO BYLAW NO. 639/92, THE ADMINISTRATION BYLAW INTRODUCTION & FIRST READING: THAT Bylaw No. 888/09, being a Bylaw to Authorize an Amendment to Bylaw No. 639/92, the Administration Bylaw, be introduced and given first reading. 13(d)(ii) BYLAW NO. 888/09 SECOND READING: HRYHOR: THAT Bylaw No. 888/09, a Bylaw to Authorize an Amendment to Bylaw No. 639/92, the Administration Bylaw, be read a second time. 13(d)(iii) BYLAW NO. 889/09 THREE READINGS: THAT Bylaw No. 888/09 be given three readings at this meeting. UNANIMOUSLY 13(d)(iv) BYLAW NO. 889/09 ADOPTION: BELCHAMBER: THAT Bylaw No. 888/09, being a Bylaw to Authorize an Amendment to Bylaw No. 639/92, the Administration Bylaw, be read a third time and finally adopted. 14(1) COMMITTEE OF THE WHOLE: THAT the meeting recess to an in-camera Committee-of-the-Whole, with Deputy Mayor Trann in the Chair. (9:21 p.m.) 14(2) RISE AND REPORT: HRYHOR: THAT we rise & report (10:59 p.m.) Deputy Mayor Trann reported on discussions regarding personnel and other general items of discussion relating to the Town. 15. ADJOURNMENT: BELCHAMBER: THAT we do now adjourn. (11:00 p.m.) Page 8

9 MINUTES ADOPTED THIS DAY OF, 2009 MAYOR TOWN ADMINISTRATOR Page 9