CITY OF DELAVAN ORGANIZATIONAL COMMON COUNCIL MEETING TUESDAY, APRIL 17, :35 P.M. MUNICIPAL BUILDING COUNCIL CHAMBERS AGENDA

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1 CITY OF DELAVAN COMMON COUNCIL Tuesday, April 17, :30 P.M. MUNICIPAL BUILDING AGENDA (This meeting will be video recorded and available on the City Website at 1. Call to Order and Roll Call 2. Pledge of Allegiance and Invocation 3. Approval of Minutes March 20, 2018 and April 10, 2018 (Vote Required: Majority) 4. Communications 5. Public Comments (Citizens may address the Chair at this point of the meeting please limit your comments to once for 3 minutes maximum) 6. Adjourn Sine Die 1. Call to Order and Roll Call 2. Swearing In 3. Communications CITY OF DELAVAN ORGANIZATIONAL COMMON COUNCIL MEETING TUESDAY, APRIL 17, :35 P.M. MUNICIPAL BUILDING COUNCIL CHAMBERS AGENDA 4. Public Comments (Citizens may address the Chair at this point of the meeting please limit your comments to once for 3 minutes maximum to items on the agenda) 5. Mayor s Comments 6. Election of Council President, Nominations by Council Members (Majority Vote Required) 7. Mayor s appointment of City Officers, upon recommendation of the City Administrator, subject to Council approval (Majority Vote Required) City Treasurer Jennifer Wiese Director of Public Works Mark Wendorf Building Inspector Municipal Services, LLC 8. Mayor s Appointment of City Officers, subject to Council approval (Majority Vote Required) City Attorney Steven Koch

2 9. Approval by Council Resolution (Majority Vote Required) Official Publication Delavan Enterprise Official Depository First National Bank and Trust Company 10. Mayor s Appointment of Council Committees (First name, Chairman; Second name, Vice Chairman, No vote necessary) Public Works: (Stebnitz, Phillips, Henriott) Finance: (DeWitt, Stebnitz, Schroeder) General Operations: (Johnson, DeWitt, Henriott) 11. Mayor s Appointment of Board of Appeals Chairman (No Vote Necessary) Sam Riggs 12. Mayor s Appointments of Citizens to Boards and Commissions, effective May 1, subject to Council approval. (Majority Vote Required) Plan Commission (3 Year Term) (succeeding Steve Cass, final) (succeeding Joe Salitros, final) Plan Commission (2 Year Term) (succeeding Dale Gauger, final) Joint Extraterritorial Zoning Committee (Plan Commission member 3 Year Term) (succeeding Steve Cass, final) (succeeding Joe Salitros, final) Park & Recreation (3 Year Term) (succeeding Penny Sonheim, final) (succeeding Richard Brown, partial) Zoning Board of Appeals (3 Year Term) (succeeding Joe Gerhardt, final) Communications Commission (3 Year Term) (succeeding Melinda Allen, first) (succeeding Nell Fleming, moved) Delbrook Golf Commission (3 Year Term) (succeeding Mike Lazzeroni, final) (succeeding Mark Kohler, first) Delbrook Golf Commission (2 Year Term) (succeeding Scott Nieuwenhuis, first) (succeeding Greg Cook, first) Delbrook Golf Commission (1 Year Term) (succeeding Chris Niergarth, first) Richard Brown Melinda Allen Mark Kohler _

3 Library Board of Trustees (3 Year Term) (succeeding Jesus Valadez, exp. 6/18) Monica Los 13. Mayor s Appointments of Aldermen to Boards and Commission, subject to Council approval (Majority Vote Required) (1 Year Term) Water & Sewage Commission Gary Stebnitz Delbrook Golf Commission Ron Henriott Lake Comus Protection & Rehab District Mel Nieuwenhuis Park & Recreation Commission Chris Phillips Library Board Chris Phillips Police and Fire Commission Wm. Bruce DeWitt Communications Commission Ryan Schroeder Community Development Authority Comm. Chris Phillips Community Development Authority Comm. Ryan Schroeder 14. Elections to Boards and Commission by Council (Nominations from Mayor) Water & Sewage Commission (3 Year Term) (Citizen members, Majority Vote Required) (succeeding Rich Rehak) City Plan Commission (1 Year Term) (Alderman member, 2/3 Vote Required) (succeeding Jeff Johnson) Jeff Johnson, suggested City Plan Commission (1Year Term) Mel Nieuwenhuis, suggested Development Review Committee (1 Year Term) (Common Council representative) Jeff Johnson, suggested 15. Mayor s Appointment of Plan Commission Chairman (No Vote Necessary) Mel Nieuwenhuis 16. Other Appointments Weed Commissioner (Appointment by Mayor; no vote required) Mike Zeimentz Town of Delavan Lake Committee (voting member) Subject to Council approval (succeeding Mel Nieuwenhuis) Mel Nieuwenhuis, suggested 17. Reports of Standing Committees a. Finance and Treasurer s Report (Vote Required: Majority) b. General Operations c. Public Works d. Town of Delavan Lake Committee e. Library Board of Trustees f. Water and Sewage Commission g. Parks and Recreation Commission h. Communications Commission i. Delavan Downtown Project Management Team j. Delbrook Golf Commission k. Tourism Commission

4 Plan Commission 18. Consider Request for a Conditional Use Permit for 1421 Racine Street, Unit B to allow for a Personal or Professional Service land use in the Manufacturing Light (ML) zoning district. Applicant: March Madness, LLC (Vote Required: Majority) 19. Consider Request to amend an existing Conditional Use Permit for 1819 E. Geneva Street to allow for a change to exterior colors. Applicant: Walmart (Vote Required: Majority) Finance 20. Consider award of 2018 Sanitary Sewer Rehabilitation Contract to Visu-Sewer Inc in the amount of $90, (Vote Required: Roll Call Majority) 21. Acknowledge the City s enrollment into a Municipal Purchase Agreement for Sodium Chloride through the Wisconsin DOT cooperative purchasing program for a seasonal fill amount of not less than 500 tons of salt for the season. (Vote Required: Roll Call Majority) 22. Consider award of the 2018 Rowley Road Pavement repairs contract to J.W. Schultz in the amount of $46,100. (Vote Required: Roll Call Majority) 23. Consider the rejection of the bid for the Salt Storage Building project based on insufficient funds being available to cover the amount of the bid. (Vote Required: Roll Call Majority) 24. Consider award of the 2018 Street and Utility Improvement contract to The Wanasek Corp of Burlington. (Vote Required: Roll Call Majority) 25. Approval of Bills: Warrant (Vote Required: Roll Call Majority) Other 26. Schedule Board of Review meeting for May 15, 2018 at 6:25 pm. (Will adjourn until the Revaluation is completed.) 27. Public Comments (Citizens may address the Chair at this point of the meeting please limit your comments to once for 2-minute maximum) 28. Suggested Future Agenda Items 29. Recess to Closed Session pursuant to Wisconsin Statutes 19.85(1) (g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Re: 607 E Geneva and 822 Ann Street and Lowe s; And Remain in Closed Session pursuant to Wisconsin Statutes 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Re: Terms of Development and Related Agreements - TID #4

5 And Remain in Closed Session pursuant to Wisconsin Statutes 19.85(1) (c) & (e) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Re: Employee request for compensation while on medical leave and as it relates to the collective bargaining agreement and to discuss City s approach to the matter; And Remain in Closed Session pursuant to Wisconsin Statutes 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Re: City Administrator Annual Performance Evaluation (Vote Required: Roll Call Majority) 30. Reconvene to Open Session, with possible announcement or determination of closed session discussion. (Vote Required: Roll Call Majority) 31. Consider award of contract for razing the houses and garages at 607 E Geneva Street and 822 Ann Street to Ross Grading, Mukwonago in the amount of $27,321.62, with the costs to be charged back to the owners of these respective properties. (Vote Required: Roll Call Majority) 32. Adjourn. Posted by Susan Kitzman, City Clerk Requests from persons with disabilities who need assistance to participate in this meeting or hearing should be made to the City Clerk s office at with as much advance notice as possible. UPCOMING MEETINGS Monday, April 23, 2018, 5:30 pm Parks and Recreation Commission Tuesday, April 24, 2018, 5:30 pm Public Works Committee Thursday, April 26, 2018, 5:30 pm Tourism Commission Grant Workshop Monday, May 1, 2018, 5:30 pm General Operations Committee Tuesday, May 7, 2018, 5:30 pm Plan Commission Tuesday, May 8, 2018, 5:00 pm Finance Tuesday, May 8, 2018, 6:00 pm Public Safety Strategic Planning Committee Tuesday, May 15, 2018, 6:30 pm Common Council Thursday, May 17, 2018, 4:30 pm Library Aram Public Library Thursday, May 17, 2018, 4:30 pm Water & Sewage Commission Thursday, May 17, 2018, 6:30 pm Delbrook Golf Commission Friday, May 18, 2018, 7:30 am Tourism Commission Monday, May 21, 2018, 5:30 pm Parks and Recreation Commission Tuesday, May 22, 2018, 5:30 pm Public Works Committee Monday, May 28, 2018, City Offices Closed for Memorial Day Monday, May 28, 2018, 9:00 am Memorial Day Parade Tuesday, May 29, 2018, 7:00 pm Downtown Design Project Management Team Monday, June 4, 2018, 5:30 pm Plan Commission Tuesday, June 5, 2018, 5:30 pm General Operations Committee Tuesday, June 12, 2018, 5:00 pm Finance Committee Tuesday, June 19, 2018, 6:30 pm Common Council Website: