City Council Regular Meeting Minutes. Council Chambers, Fremont Road, Los Altos Hills, California

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1 AGENDA ITEM #5.A Town of Los Altos Hills Thursday, Council Chambers, Fremont Road, Los Altos Hills, California Mayor Radford called the meeting to order at 6:02 p.m. CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Absent: Staff: Wu, Mayor Pro Tem Spreen, Mayor Radford City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director Allen Chen, Community Services Supervisor Sarah Robustelli, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW Mayor Radford stated that Consent Calendar Item 4.J will not be considered and Item 4.M will be pulled for discussion. City Clerk Deborah Padovan asked that Presentation 2.D be removed from the agenda as the Chair of the Education Committee was unable to attend the meeting. 2. PRESENTATIONS AND APPOINTMENTS A. Presentation of 2018 Earth Day Pathway Cleanup Certificate to the Los Altos Hills Youth Commission Mayor Radford presented a certificate of appreciation to the Youth Commissioners. Youth Commissioners Sanjana Mishra and Katelyn Moussavian accepted the certificate on behalf of the entire Youth Commission. 1

2 B. Reappointments to the Los Altos Hills Emergency Communications Committee City Clerk Padovan presented the reappointments of four Emergency Communications Committee members. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reappoint Dru Anderson, Robert Anderson, Scott Overstreet and Sam Wood to the Emergency Communications Committee for an additional four-year term. The motion was seconded by Councilmember Waldeck. Motion Carried 5 to 0: Wu, Mayor Pro Tem Spreen, Mayor Radford ABSTAIN: C. Reappointment to the Los Altos Hills Parks and Recreation Committee City Clerk Padovan presented the reappointment request of Scott Vanderlip. MOTION MADE AND SECONDED: Councilmember Waldeck moved to reappoint Scott Vanderlip to the Parks and Recreation Committee for a fourth, fouryear term. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: Wu, Mayor Pro Tem Spreen, Mayor Radford ABSTAIN: D. Annual Report of the Los Altos Hills Education Committee. This item was removed from the agenda and not considered. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. 2

3 Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Allen Epstein, Los Altos Hills, spoke about Consent Calendar item 4.L and said he wrote a report that was provided to the Council for consideration. He pointed out that item 4.K is the updated wastewater collections system master plan and he was surprised to see it on the Consent Calendar. Rich Urena, Santa Clara County Sheriff Captain, congratulated five Los Altos Hills residents who completed a sheriff's office community academy. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Councilmember Waldeck moved to approve the CONSENT CALENDAR with the exception of Items 4.J and 4.M. The motion was seconded by Councilmember Corrigan. Motion Carried 5 to 0: Wu, Mayor Pro Tem Spreen, Mayor Radford ABSTAIN: A. Approval of Regular Meeting Minutes: City Council Meeting - April 19, 2018 B. Review of Disbursements: April 1, April 30, 2018 $950,819 C. Resolution Ordering and Calling for the Holding of a General Municipal Election to be Held on Tuesday, November 6, 2018, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California Relating to General Law Cities; Requesting the Board of Supervisors of the County of Santa Clara Consolidate said Election Pursuant to Section of the Elections Code; Providing for Notice of the Election; and Adopting Uniform Policies Pertaining to Candidate Statement and Fees (Staff: D. Padovan) D. Proclamation Honoring Abigail Ahrens as the Recipient of the 2018 Walter and Marie Singer Award (Staff: D. Padovan) 3

4 E. Resolution Approving and Authorizing Agency Agreements for Countywide AB939 Implementation Fee and Household Hazardous Waste (HHW) Collection Program (Staff: A. Chen) F. Resolution Approving a Summary Vacation of an Easement Located at Ursula Lane (Formerly Ursula Lane) (Staff: A. Chen) G. Resolution Approving Specifications and Authorizing Staff to Advertise the 2018 Pavement Rehabilitation and Drainage Improvement Project for Bids (Staff: A. Chen) H. Resolution Accepting Dedication of Right-of-Way Easement; Lands of Schott; Orchard Hill Lane (Staff: A. Chen) I. Resolution Accepting Dedication of Pathway Easement; Lands of Rizzi; Miraloma Way (Staff: A. Chen) J. Application for the Camino Hermoso Drive Sanitary Sewer Main Extension Improvements Proposed for a Sewer Reimbursement Agreement (Staff: A. Chen) This item was removed from the agenda and not considered. L. Resolution Approving the Project Specifications for the 2018 Sanitary K. Resolution Adopting the Updated Wastewater Collection System Master Plan (Staff: A. Chen) Sewer Repair and Replacement Project; and Authorize Staff to Advertise the Project for Bids (Staff: A. Chen) N. Notification of Fast Track Approval: Lands of Gu; La Paloma Road; File # ZP-SD-GD; A request for a Site Development Permit for a new 4,890 square-foot two-story residence with a 2,304 square-foot basement (Maximum height 27') and pool. CEQA review: Categorical Exemption per Section 15303(a) - construction of a new single-family residence in a residential zone (Staff: S. Avila) Deadline to Appeal: Wednesday, May 30, 2018 at 5:00 p.m. The Council now considered Consent Calendar Item 4.M. M. Resolution Approving Town Hall Facility Use Policy and Rental Fees for City Council Chambers and Town Hall Meeting Space (Staff: S. Robustelli) Community Services Supervisor Sarah Robustelli presented the staff report. Council discussion ensued. Scott Vanderlip, Los Altos Hills, said he was opposed to the fees and wanted to encourage individuals to use town hall. 4

5 Kjell Karlsson, Los Altos Hills, said Woodside and Portola Valley do not charge residents for certain uses. DIRECTION: Staff shall continue to work on the rates to be consistent with other cities and return with a proposed prioritization for resident use and non-resident use. 5. ONGOING BUSINESS A. Report of Action Items from the Goal Setting Session (Staff: C. Cahill) City Manager Cahill provided an update of the status of the priorities outlined at the February City Council goal setting session. Council discussion ensued. No action was taken. 6. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Review, Discussion and Potential Direction and Amendment to the Standing Committee Resolution Relating to Committee Code of Conduct (Council Subcommittee) Councilmember Corrigan presented the report. Council discussion ensued. Kjell Karlsson, Los Altos Hills, said "whatever you want to do to hold yourself accountable, knock yourself out." Scott Vanderlip, Los Altos Hills, asked, there is a small number in this town that participates on committees, why limit them? Carol Gottlieb, Los Altos Hills, said the Environmental Design Committee was dying and that is how they saved it, by having individuals from another committee join. Tim Tosta, San Mateo, thanked the subcommittee for making such foundational, sensible recommendations. Allen Epstein, Los Altos Hills, said they were great ideas and the limitation should be on the just the three committees, not all committees. Bridget Morgan, Los Altos Hills, applauded the Council for taking on this discussion. She was in agreement with the three committees (Open Space, Pathways 5

6 and Environmental Design & Protection) of having no appearance of undue influence. Members of those committees should be required to file Form 700. Pat Lang, Los Altos Hills, said she sits in on a committee and she sees people working so hard and giving so much time and she doesn't understand that if there are openings on the committee, let the people volunteer. George Tyson, Los Altos Hills, said he was in agreement in allowing multiple membership, however, relationships between committee members should be disclosed. Council discussion ensued. DIRECTION: The Standing Committee Resolution shall be updated to state no individuals shall serve on more than one of the following committees concurrently: Pathways Committee; Open Space Committee; and Environmental Design and Protection Committee. Individual committee members currently serving on any of the above-mentioned committees are grandfathered in until their term expires. Staff shall craft a methodology for annual training of committee chairs. The committee application will include the questions "Are you aware of any existing or proposed Town or private projects or personal relationships that may create a conflict of interest that could affect your decisions?" and "Are you aware of any issues now or proposed that might require you to recuse yourself? Staff shall implement a feedback system on the Town's website. 7. STAFF REPORTS A. City Manager - No report. B. City Attorney - No report. C. City Clerk City Clerk Padovan reported that staff is currently advertising for Planning Commission applicants. There are currently two positions open. D. Planning Director Planning Director Avila informed the Council that one new Assistant Planner was hired and will be starting on Monday, June 11. 6

7 E. Administrative Services Director - No report. F. Public Works Director Director Chen updated the Council on the current status of La Loma Drive to make the road public. 8. COUNCIL INITIATED ITEMS A. Request for Support/Endorsement of the Letter from Mr. Fyfe to Congressmembers Eshoo and Panetta Regarding Select Committee Recommendations (Councilmember Waldeck) Councilmember Waldeck presented the item. Alastair Fyfe, Brookdale, said that the clock is ticking for options with the FAA. MOTION MADE AND SECONDED: Councilmember Waldeck moved to Support/Endorsement the Letter from Mr. Fyfe to Congressmembers Eshoo and Panetta Regarding Select Committee Recommendations. The motion was seconded by Councilmember Wu. Motion Carried Wu, Mayor Radford 9. ADJOURN ABSTAIN: Mayor Pro Tem Spreen The meeting adjourned at 8:28 p.m. Respectfully submitted, Deborah Padovan Deborah Padovan City Clerk. 7