CITY OF SAPULPA, OKLAHOMA COUNCIL PROCEEDINGS Meeting of June 17, 2013

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1 The City Council of Sapulpa, Oklahoma, met in regular session Monday, June 17, 2013, at 7:00 o'clock P.M. in the City Hall Council Chambers, 425 East Dewey Avenue, Sapulpa, Oklahoma. s Present: Reg Green, Mayor Louis Martin, Jr., Vice-Mayor John Anderson Marty Cummins Craig Henderson Mike Hurt Alan Jones Theresa Jones Charles Stephens Absent: Bill Rollings Staff Present: City Clerk Shirley Burzio, City Manager Tom DeArman, Treasurer/Finance Director Pam Vann and City Attorney David Widdoes INVOCATION: Vice-Mayor Louis Martin led the invocation. PLEDGE OF ALLEGIANCE: Miss Reagan Cummins led the "Pledge of Allegiance." PUBLIC COMMENTS: Ms. Laverne Montgomery, 118 North Burnett, told the council about code enforcement problems in her neighborhood. She was advised by Mr. Rick Anderson, Code Enforcement Officer, there is no funding available for code enforcement. 1

2 CONSENT AGENDA: Motion was made by Alan Jones, seconded by Theresa Jones, to approve the consent agenda which had the following items of business listed on it: 1. Approve the city council minutes for the meetings held on June 3, 2013, and June 10, 2013; 2. Approve regular claims in the amount of $295,947.21; 3. Approve payroll claims in the amount of $361,580.50; 4. Approve the city treasurer's revenue and expense reports through May 31, BUSINESS: Motion was made by Vice-Mayor Louis Martin, seconded by Theresa Jones, to approve the following: 1. Approve the re-appointment of Donna Smith to the Sapulpa Library Board for a three year term, said term to expire May, 2016; 2. Approve the temporary closure of Water Street from Dewey Avenue to Lee Avenue on Thursday, June 27, 2013, from 5:00 o'clock P.M. until 10:00 o'clock P.M. for "Concert on the Corner" sponsored by Sapulpa Main Street; 3. Approve the Certificate and Order of Municipality to Tulsa County Clerk and Tulsa County Treasurer authorizing the Sapulpa City Treasurer to receive funds from Tulsa County which was collected on behalf of the City of Sapulpa 2

3 RESOLUTIONS: Motion was made by Theresa Jones, seconded by Vice-Mayor Louis Martin, to approve the adoption of the 1. Resolution No of the City of Sapulpa, Oklahoma, signifying the City's support of a senior housing development on property located on West Teel Road in the corporate limits of Sapulpa, supporting the efforts of Walnut Park Manor, LP, to promote affordable housing for the citizens of Sapulpa, requesting that the Oklahoma Housing Finance Agency give favorable consideration to granting tax credits for the development and confirming local support by affirming the City's commitment to assistance in an amount estimated to cost approximately $35, Motion was made by Marty Cummins, seconded by Vice-Mayor Louis Martin, to approve the adoption of the 1. Resolution No supporting economic development and the promotion of affordable housing for the citizens of Sapulpa, Oklahoma, affirming the city's support for a sixty (60) unit multi-family affordable housing project to be located at 1014 South Wickham Road and requesting that the Oklahoma Housing Finance Authority (OHFA) give favorable consideration to granting tax credits to Zimmerman Properties, LLC, for this development 3

4 RESOLUTIONS - continued: Motion was made by Theresa Jones, seconded by Vice-Mayor Louis Martin, to approve the adoption of the 1. Resolution No of the City of Sapulpa, Oklahoma, signifying the city's support of a sixty (60) unit affordable housing development on property located in the 1100 block of North Brown in the corporate limits of Sapulpa, supporting the efforts of Rural Housing of Sapulpa, LP, to promote affordable housing for the citizens of Sapulpa, and requesting that the Oklahoma Housing Finance Agency give favorable development and confirming local support by affirming the city's commitment to assist this project in an amount in excess of $14, Motion was made by John Anderson, seconded by Marty Cummins, to approve the adoption of the 1. Resolution No of the City of Sapulpa, Oklahoma, amending the FY Sapulpa Aquatics Center Fund by increasing appropriations to provide funds for additional purchases of chemicals and concession supplies 4

5 BID AWARD: Motion was made by Vice-Mayor Louis Martin, seconded by Theresa Jones, to approve the following: 1. Award the auditing services for fiscal year ending June 30, 2013, to Arledge and Associates, PC, in the amount of $24,700.00, approve and authorize the mayor to execute the engagement letter related thereto CONTRACTS: Motion was made by Vice-Mayor Louis Martin, seconded by Charles Stephens, to approve the following contracts: 1. Approve the contract with Crawford and Associates for consulting and advisory services and the preparation of the 2013 annual financial statement, approve and authorize the mayor to execute the engagement letter; 2. Approve the close-out of the Two Million Gallon Water Tank Project with the Natgun Corporation, approve Reconciliatory Change Order No. 3 in the additional amount of $9, which adjusts for the final quantities used on the project; approve Final Pay Estimate No. 10 in the amount of $88,897.41, which includes all retainage withheld, approve all other close-out documents and the warranty date is established as one year after final payment is made by the owner; 3. Approve an agreement with the Sapulpa Area Chamber of Commerce to conduct such activities that are calculated to encourage, foster and promote tourism development within the City of Sapulpa; 4. Approve the contract for services with SHOW, Inc., for landscaping maintenance on the flowerbeds at city hall for the period of July 1, 2013, through June 30, 2014; 5

6 CONTRACTS - continued: Approve the contract with Uptown Sapulpa Action, Inc., d/b/a Sapulpa Main Street, for economic development services for a period of one year beginning July 1, 2013, in an amount not to exceed $30, annually. INFORMATIONAL ITEMS FROM MAYOR, CITY COUNCIL, CITY MANAGER OR CITY ATTORNEY: The following informational items were submitted to the council for review, no action was taken: 1. Report of fishing permits sold at Lake Sahoma and Pretty Water Lake during the month of May, 2013; 2. Report of plays at municipal golf course during the month of May, 2013; 3. Report from Dale Moss, golf course manager, regarding May, 2013, revenue derived from plays and concessions at municipal golf course; 4. Report of major city revenue collected through May, 2013; 5. Report of sales tax collected during the month of April, 2013, and remitted in June, 2013; 6. Correspondence dated June 6, 2013, from J. Mitch Surrett, Access Road Coordinator for the Oklahoma Department of Transportation, notifying the city of an award of an additional $35, for the industrial access project for Helmerich & Payne; 7. Project status report from Tetra Tech regarding various city and trust authority projects. 6

7 ADJOURNMENT: There being no more business to consider, motion was made by Theresa Jones, seconded by Vice-Mayor Louis Martin, to adjourn the meeting. Mayor _ Vice-Mayor Attest: City Clerk 7