THE CITY OF SPRUCE GROVE. Minutes of the Regular Meeting of Council held May 10, 2010 in Council Chambers

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1 THE CITY OF SPRUCE GROVE Minutes of the Regular Meeting of Council held May 10, 2010 in Council Chambers Present: Mayor Houston and Aldermen Acker, Baxter, Jensen, Palivoda and Steinburg Absent: Alderman Rothe Also In Attendance: Doug Lagore, City Manager Jackie Araujo, General Manager of Community and Protective Services Diane Goodwin, General Manager of Corporate Services David Hales, General Manager of Planning and Infrastructure Jennifer Hetherington, Manager of Corporate Communications Glen Jarbeau, Manager of Finance Debra Irving, Director of Planning and Development Tania Shepherd, City Clerk Amber Nicol, Sustainability Planner Marj Bradshaw, Recording Secretary CALL TO ORDER Mayor Houston called the meeting to order at 6:02 p.m. SWEARING IN CEREMONY Alderman Steinburg was sworn in as Deputy Mayor for the term May 10, 2010 to October 25, ADOPTION OF AGENDA The following amendments were made to the agenda: City Manager Mayor Houston - Move Presentation Item 4.a. up in the agenda to follow 2.a. Adoption of Minutes - Move Business Item 10.b. up in the agenda to follow 4.a. Presentations Regular Council Meeting Minutes May 10, 2010 Page 1 of 9

2 (CS) Moved by Alderman Acker that the agenda be adopted as amended. 2. ADOPTION OF MINUTES (CS) a. April 26, 2010 Regular Council Meeting Minutes Moved by Alderman Steinburg that the April 26, 2010 Regular Council Meeting Minutes be approved as presented. Items 4.a. and 10.b. were moved to this area of the agenda. 4.a. Outstanding Achievement Presentation Spruce Grove Saints U16 Boys Soccer Team Mayor Houston and Aldermen Jensen and Steinburg presented members of the Spruce Grove Saints U16 Boys Soccer team with Certificates of Outstanding Achievement for their Gold medal win at the Alberta Soccer Association Provincial Tier 3 indoor soccer championship held in Calgary on March 21, b. Mayor s Task Force on the Environment Appointment of Youth Members Moved by Alderman Baxter that the Terms of Reference for the Mayor s Task Force on the Environment be amended by changing the youth membership from one youth member to two youth members; and That Johanna Ibsen and Robert (Bobby) Adamson be appointed as the youth members to the Mayor's Task Force on the Environment. 3. PUBLIC HEARINGS a. C West Area Structure Plan Amendment Regular Council Meeting Minutes May 10, 2010 Page 2 of 9 Mayor Houston called the Public Hearing to order at 6:23 p.m. on Bylaw West Area Structure Plan Amendment.

3 Mr. Cory Brown of 15 Heron Crescent came before Council to voice his concerns regarding the proposed redistricting in his Harvest Ridge neighbourhood. Mayor Houston declared the Public Hearing closed at 6:34 p.m. b. C Land Use Bylaw Amendment Redistricting Harvest Ridge Stage 12 Mayor Houston called the Public Hearing to order at 6:34 p.m. on Bylaw C Land Use Bylaw Amendment Redistricting Harvest Ridge Stage 12. Mr. David Ibsen of 510 Queen Street came before Council to ask for clarification on the proposed redistricting and the location of the lands. Mayor Houston declared the Public Hearing closed at 6:39 p.m. c. C Land Use Bylaw Amendment Redistricting Harvest Ridge Stage 11 and 12B Mayor Houston called the Public Hearing to order at 6:40 p.m. on Bylaw C Land Use Bylaw Amendment Redistricting Harvest Ridge Stage 11 and 12B. There were no written or verbal submissions received. Mayor Houston declared the Public Hearing closed at 6:43 p.m. d. C Land Use Bylaw Amendment Redistricting 309 First Avenue Mayor Houston called the Public Hearing to order at 6:43 p.m. on Bylaw C Land Use Bylaw Amendment Redistricting 309 First Avenue. Mr. Ed Huber of 211 McPherson Avenue came before Council to seek clarification on the proposed redistricting. Mr. David Ibsen came before Council to comment on the proposed redistricting, and in particular the historical significance of the property under review. Mayor Houston declared the Public Hearing closed at 6:57 p.m. Regular Council Meeting Minutes May 10, 2010 Page 3 of 9

4 e. C Municipal Development Plan Mayor Houston called the Public Hearing to order at 6:57 p.m. on Bylaw C Municipal Development Plan. Mr. David Ibsen came before Council to comment on the need for dialogue between the public, local school boards and the City prior to the finalization of the Municipal Development Plan. Mayor Houston declared the Public Hearing closed at 7:28 p.m. Mayor Houston called for a recess at 7:28 p.m. Mayor Houston reconvened the meeting at 7:38 p.m. 4. PRESENTATIONS Item 4.a. was moved up in the agenda. 5. DELEGATIONS No delegations came before Council. 6. PUBLIC QUESTION AND ANSWER PERIOD Mr. Ed Huber came before Council to comment on some of the conditions set out in the proposed development permit application for 309 First Avenue. Mayor Houston thanked Mr. Huber for his comments and indicated that Administration will review the conditions in question. Mr. David Ibsen commented on the historical significance of the existing business at 309 First Avenue and suggested that it be allowed to remain. 7. COUNCIL UPDATES No council updates were provided. 8. ADMINISTRATIVE UPDATES a. City Manager Updates There were no updates provided. Regular Council Meeting Minutes May 10, 2010 Page 4 of 9

5 9. BYLAWS a. C West Area Structure Plan Amendment (P&I/CS) Moved by Alderman Jensen that second reading be given to Bylaw C West Area Structure Plan Amendment (P&I/CS) Moved by Alderman Palivoda that third reading be given to Bylaw C West Area Structure Plan Amendment. b. C Land Use Bylaw Amendment - Redistricting Harvest Ridge Stage 12, As Amended (P&I/CS) Moved by Alderman Steinburg that second reading be given to Bylaw C Land Use Bylaw Amendment - Redistricting - Harvest Ridge Stage 12, as amended. c. C Land Use Bylaw Amendment - Redistricting - Harvest Ridge Stage 11 and 12B (P&I/CS) Moved by Alderman Palivoda that second reading be given to Bylaw C Land Use Bylaw Amendment - Redistricting - Harvest Ridge Stage 11 and 12B. d. C Land Use Bylaw Amendment - Redistricting First Avenue (P&I/CS) Moved by Alderman Acker that second reading be given to Bylaw C Land Use Bylaw Amendment - Redistricting First Avenue. Regular Council Meeting Minutes May 10, 2010 Page 5 of 9

6 (P&I/CS) Moved by Alderman Baxter that third reading be given to Bylaw C Land Use Bylaw Amendment - Redistricting First Avenue. e. C Land Use Bylaw Amendment - Redistricting Harvest Ridge Trail Connection (P&I/CS) Moved by Alderman Jensen that first reading be given to Bylaw C Land Use Bylaw Amendment - Redistricting - Harvest Ridge Trail Connection. f. C Municipal Development Plan (P&I/CS) Moved by Alderman Palivoda that second reading be given to Bylaw C Municipal Development Plan, as amended. g. C Road Closure Bylaw Portion of Railway Avenue (P&I/CS) Moved by Alderman Steinburg that first reading be given to Bylaw C Road Closure Bylaw. h. C Property Tax Bylaw (CS) Moved by Alderman Acker that first reading be given to Bylaw C Property Tax Bylaw. Regular Council Meeting Minutes May 10, 2010 Page 6 of (CS) Moved by Alderman Baxter that second reading be given to Bylaw C Property Tax Bylaw Moved by Alderman Steinburg that consent be given to proceed with third reading of Bylaw C Property Tax Bylaw. Unanimously

7 (CS) Moved by Alderman Jensen that third reading be given to Bylaw C Property Tax Bylaw. h. C Supplementary Assessment Bylaw (CS) Moved by Alderman Palivoda that first reading be given to Bylaw C Supplementary Assessment Bylaw (CS) Moved by Alderman Steinburg that second reading be given to Bylaw C Supplementary Assessment Bylaw Moved by Alderman Baxter that consent be given to proceed with third reading of Bylaw C Supplementary Assessment Bylaw. Unanimously (CS) Moved by Alderman Acker that third reading be given to Bylaw C Supplementary Assessment Bylaw. 10. BUSINESS ITEMS a. Development Permit Application PL : 309 First Avenue Automotive Service Shop (P&I) Moved by Alderman Baxter that the Development Permit Application for 309 First Avenue be referred back to Administration for further review. Item 10.b. was moved up in the agenda. Regular Council Meeting Minutes May 10, 2010 Page 7 of 9

8 c. Library Board Appointment (CAPS) Moved by Alderman Acker that Mr. Dan van der Werf be appointed to the Spruce Grove Public Library Board for a three-year term expiring December 31, ACCEPTANCE OF INFORMATION ITEMS a. Various Board and Committee Meeting Minutes Moved by Alderman Baxter that the various board and committee meeting minutes be accepted as information. b First Quarter Development and Building Permit Summary Moved by Alderman Palivoda that the Building and Development Report for the first quarter of 2010 be accepted as information Moved by Alderman Palivoda that Council go into Closed Session at 9:15 p.m. Mayor Houston called for a recess at 9:15 p.m. Mayor Houston reconvened the meeting at 9:25 p.m. 12. CLOSED MEETING SESSION Council went into Closed Session to discuss the following item as permitted under the Freedom of Information and Protection of Privacy Act, RSA 2000, c.f-25. a. City Manager Updates Moved by Alderman Baxter that the Regular Meeting reconvene at 10:09 p.m. Regular Council Meeting Minutes May 10, 2010 Page 8 of 9

9 13. BUSINESS ARISING FROM CLOSED SESSION (P&I) a. Upgrade of Century Road South Moved by Alderman Steinburg that an expenditure of $150,000 from the Transportation Reserve Fund be approved for the preparation of a functional plan for the upgrade of Century Road South (CAPS) b. Additional RCMP Member ADJOURNMENT Moved by Alderman Jensen that Administration forward a letter to the Federal Minister of Public Safety identifying the requirement for one additional RCMP member in Moved by Alderman Jensen that the Regular Meeting adjourn at 10:11 p.m. MAYOR RECORDING SECRETARY Regular Council Meeting Minutes May 10, 2010 Page 9 of 9