Mayor Don Montgomery Alderman Donna Andres Alderman Bill Elliot Alderman Kevin Lucas Alderman Gail Taylor Alderman Jerry Thoben Alderman Dale Unland

Transcription

1 MINUTES OF THE CITY OF WETASKIWIN REGULAR COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS ON TUESDAY DECEMBER 10, 2001 AT 4:00 P.M. Present Staff Present Mayor Don Montgomery Alderman Donna Andres Alderman Bill Elliot Alderman Kevin Lucas Alderman Gail Taylor Alderman Jerry Thoben Alderman Dale Unland Tony Goode, City Manager Therese Myndio, Assistant City Manager Karen Schatschneider, Recording Secretary Call to Order Mayor Montgomery called the meeting to order at 4:01 p.m. Appointments Recognition of Incoming and Retiring Wetaskiwin Regional Airport Authority Members Policy states that Council is responsible for the recognition of retiring and incoming board members. It was recommended at the December 3, 2001 Committee of the Whole that Council accept the retirement of Robert Hoyle and Roger Vold and appoint Phil Kohlman and Dean Ervin for one year terms ending December 31, 2002 to the Wetaskiwin Regional Airport Authority. 302/01 ALDERMAN UNLAND:LUCAS MOVE that Council approve the appointment of Phil Kohlman and Dean Ervin for one year terms ending December 31, 2002 to the Wetaskiwin and Regional Airport Authority.

2 Page 2 of 13 Recognition of Incoming and Retiring Subdivision and Development Appeal Committee Members Policy states that Council is responsible for the recognition of retiring and incoming board members. It was recommended at the December 3, 2001 Committee of the Whole that Council accept the retirement of Marlyn Kaus and Benjamin Grohn and appoint Glen Brekke, Donald Jardine, and Joe Branco to the Committee. 303/01 ALDERMAN THOBEN:ELLIOT MOVE that Council approve the appointment of Glen Brekke for three year term to December 31, 2004, Joe Branco for a two year term to December 31, 2003, and Donald Jardine for one year term to December 31, 2002 to the Subdivision and Development Appeal Committee. Recognition of Incoming and Retiring Library Board Members Policy states that Council is responsible for the recognition of retiring and incoming board members. It was recommended at the December 3, 2001 Committee of the Whole that Council accept the retirement of Robert Park and appoint David Jaburek, Betty Ann Hay, Jennifer Nash, and Max Bortnik for three year terms to the Wetaskiwin Library Board. 304/01 ALDERMAN ELLIOT:TAYLOR MOVE that Council approve the appointment of David Jaburek, Betty Ann Hay, Jennifer Nash, and Max Bortnik for three year terms ending December 31, 2004 to the Wetaskiwin Library Board. Bylaw Officer Appointment Dana High was hired as a Special Constable on November 26, This position requires two appointments in order to allow the officer to effectively execute their official duties. The Special Constable appointment through Alberta Justice is currently being

3 Page 3 of 13 processed. An appointment as a Bylaw Enforcement Officer is also required, which is granted by the Municipal Council. Dana High was present at the meeting to receive her appointment as a Bylaw Enforcement Officer. 305/01 ALDERMAN ELLIOT:UNLAND MOVE that Council appoint Dana High as a Bylaw Enforcement Officer for the City of Wetaskiwin pursuant to Section 555 of the Municipal Government Act. Ice Racing Coal Lake The Northern Alberta Sports Car Club Ice Race Series will again be holding ice racing at Coal Lake on January 20, In the past, the City of Wetaskiwin has provided snow clearing for this event. Mr. Branco was in attendance to request the use of two small plow trucks between 10:00 a.m. and 5:00 p.m. on January 20 th, Mr. Branco indicated that this event will only run if there is inches of ice and it is above 25 degrees Celsius. All approvals have been met with the County of Wetaskiwin, Alberta Environment, and a 5 Million dollar insurance policy is in place covering anyone on the ice. Ted Riehl added that in case of snow fall they would only be supplying one truck to the event. Mr. Branco will provide a copy of the insurance prior to the event. 306/01 ALDERMAN UNLAND:THOBEN MOVE that Council approve the use of two plow trucks for the 2002 Ice Races at Coal Lake. Adoption of Agenda and Added Items 307/01 ALDERMAN TAYLOR:ANDRES MOVE that Council approve the Regular Council meeting agenda as presented.

4 Page 4 of 13 Adoption of Minutes Bylaws 308/01 ALDERMAN ANDRES:THOBEN MOVE that Council approve the November 26, 2001 Regular Council Meeting minutes as presented. Bylaw Business License Bylaw The proposed new Business License Bylaw has had extensive review. The bylaw has been given first reading; however, the issue of pawnshop hours is still under consideration at the request of a majority of pawnshop operators. It was publicly stated that the decision on second and third reading will be made at this meeting. The right of the municipality to restrict hours of operation is still being reviewed. If the City wishes to amend the bylaw it must be completed prior to second reading of the bylaw. This information may be available by the time of the meeting; however, is not guaranteed. To allow time to review the information received, it is recommended that the decision on second reading of the bylaw be delayed to the Special Council Meeting of December 17, Bylaw Rezoning NE /01 ALDERMAN THOBEN:ANDRES MOVE that Council table second reading of Bylaw until December 17, An application has been received to reclassify the easterly 18 acres of NE including the service road from C3A Retail Highway Commercial to C5- Shopping Center Commercial. The intention of the rezoning at this time is to ensure the developer that zoning will not be an issue and allows them to better market the potential large retail development.

5 Page 5 of 13 A public hearing regarding the bylaw has been scheduled for a Special Council Meeting on December 17, The site is very logical for additional C5 zoning with other major retail developments in the area. The use is compatible with surrounding uses. Randy Richards advised that clause two of the bylaw is somewhat different from others as it states "This Bylaw shall come into full force upon registration of subdivision of the lands". 310/01 ALDERMAN TAYLOR:UNLAND MOVE that Council give first reading to Bylaw Bylaw Area Structure Plan Application is being made to subdivide 18 Acres from NE adjacent westerly to 56 Street between 37A Avenue and 36 Avenue. The Municipal Development Plan requires that an "Area Structure Plan" be approved prior to the subdivision of the lands for large undeveloped areas of land. This is to ensure that the entire area is considered prior to development of buildings. Bylaw Road Closure Bylaw Service Road 56th St. The City, the current land owner, and the potential developer, have worked together to develop an Area Structure Plan for the south easterly 43 acres of land adjacent to 56 Street. Area Structure Plans shall address the following: a) proposed land uses; b) developed sequence; c) area building densities and estimated work population; d) location of arterial and collector roadways; e) location of public utilities f) and other items deemed necessary by the City. 311/01 ALDERMAN ELLIOT:THOBEN MOVE that Council give first reading to Bylaw Application is being made to subdivide 18 Acres from NE adjacent westerly to 56 Street between 37A Avenue and 36 Avenue. As this would be one property with good access on all sides there is no longer a need for a service road adjacent to 56 Street.

6 Page 6 of 13 It is proposed that the service road be closed and consolidated with the adjacent property. 312/01 ALDERMAN ANDRES:TAYLOR MOVE that Council give first reading to Bylaw Unfinished Business Alberta Special Olympics In September of 2001 the City of Wetaskiwin submitted a bid to host the Alberta Special Olympics' 2003 Winter Games and Floor Hockey Championship. On December 3, 2001 the City received written confirmation that it had been awarded the Games. In order to be officially designated as the host city for the Alberta Special Olympics' 2003 Winter Games and Floor Hockey Championship, the City must approve the Terms of Reference for the Games. 313/01 ALDERMAN UNLAND:ELLIOT MOVE That City Council approve the Terms of Reference for the Alberta Special Olympics' 2003 Winter Games and Floor Hockey Championship. Joint Promotions Reynolds Alberta Museum At the November 19, 2001 Committee of the Whole meeting, Council directed Mr. King to meet with Cynthia Blackmore, of Reynolds-Alberta Museum, to discuss joint promotions for Following are the items presented as joint marketing opportunities for between the City and RAM. 1. Our Alberta tourist publication David Thompson Visitor Guide Milepost Snow Drags History Road Alberta Accommodation Guide and 2003 RV Guide Total proposed for 2002/2003 is approximately $19,030.

7 Page 7 of 13 Sponsorship Proposal: Historv Road The Reynolds-Alberta Museum proposes the following sponsorship for the History Road special event weekend June 8 and 9, The Sponsor will: I. Provide the Reynolds-Alberta Museum with $10,000 cash to be used to assist with marketing the weekend and for selected onsite activities. 2. Provide graphics, logo, and approval for images used for advertising and promotions designed and coordinated by the museum. 3. Sponsorships are sold in units of $10,000 and may not be subdivided without the prior approval of Reynolds-Alberta Museum. In return for the sponsorship, the Reynolds-Alberta Museum will provide: 1. An opportunity to be one of three major corporate sponsors. (This is in addition to potential media sponsors and television contest partners.) 2. An event initiated by a provincial museum with a proven track record in presenting successful annual events and exhibitions. 3. A guaranteed audience of automotive enthusiasts and families from Edmonton, central Alberta, Calgary, and western Canada. A typical audience for weekend events is approximately 4000 visitors. 4. A professionally designed and implemented province-wide marketing campaign, including print and electronic media that reaches more than 2 million customers. 5. Provide sponsor recognition on all direct mail pieces, print ads, radio, posters, and the event print piece (approximately 4000) daily programs. 6. Provide a prominent space in the museum to hang sponsor signage and corporatedisplay space for the weekend. The City is already partnering on most of the above projects and currently they do not represent any budget challenges. However, sponsorship of History Road and advertising in Our Alberta represents a cash commitment of over $13,000 that cannot wait for the 2002 budget. To participate in these two promotions, funds would have to be accessed out of the 2001 budget. At present the only available funds would be with the business license trust.

8 Page 8 of /01 ALDERMAN TAYLOR:ANDRES MOVE that Council approve the joint promotions presented as listed above for (items 1-6), and that Council approve the release of the necessary funds to participate in "History Road" and "Our Alberta" promotions from the 2001 business license trust. City/Library Board Agreement A previous agreement between the City of Wetaskiwin and the Wetaskiwin Library Board, establishing library services and financial responsibilities, terminated as of October 14, At the November 20, 2001 Wetaskiwin Library Board Meeting, the membership voted to enter into a renewal agreement to commence. The Wetaskiwin Library Board is recommending two term options to Council, a) that the agreement be renewed for a period of five (5) years commencing on and ending on December 11, 2006; or that the agreement be renewed, commencing on December 10, 2001 and shall remain in effect until terminated, at any time, for any reason, by either party, by providing 365 days written notice. Rob Park and Barry Fletcher were in attendance to discuss the proposed agreement. Barry Fletcher advised that the Library Board is in favor of option (b). Rob Park advised that Community Development did have some concerns about the current bylaw and agreement. It is felt that the two documents need to be melded together for clarification. They appear to be more concerned with the contents of the City Bylaw and not so much with the Agreement. He indicated that the board is reviewing the Bylaw and will provide a draft copy to council for discussion. 315/01 ALDERMAN LUCAS:ELLIOT MOVE that Council approve the agreement between the City of Wetaskiwin and the Wetaskiwin Library Board and that the agreement shall come into effect on the 10 th day of December,

9 Page 9 of and shall remain in effect until the 11 th day of December 2006, with the option for renewal for a subsequent five (5) years, unless either party provides 365 days written notice of termination Interim Provisional Budget Section 248 of the Municipal Government Act requires Council to authorize expenditures for the year As our budget has not been finalized for the year, it is necessary to approve an interim budget. This interim budget represents only the operating funds. It does not include any capital expenditures or special projects. 316/01 ALDERMAN THOBEN:ANDRES MOVE that Council approve the 2002 Interim Provisional Budget. Land Development Reserve RCMP Land The cost sharing agreement with RCMP Property Management on the operation of the new RCMP building does not include the cost to purchase the land. Treasury Board policy prohibits the reimbursement for land costs. Therefore, in order to keep the debenture costs lower, the land for the new building costing $317, can be charged to the Land Development Reserve. The Land Development Reserve is projected to have a balance of $45,000 at year-end, if the land for the RCMP building is charged there. After the sale is completed for the old RCMP property, the Land Development Reserve will be at approximately $265, /01 ALDERMAN ANDRES:THOBEN MOVE that Council give approval for the cost of the land, for the new RCMP building, at $317, to be charged to the Land Development Reserve. Communities in Bloom A letter has been received inviting the City to participate in the 2002 National Edition of Communities In Bloom. In 2001, the City of Wetaskiwin received four (4) Blooms in the National Competition. As a result, the City is now eligible to compete in the 2002 National Edition.

10 Page 10 of /01 ALDERMAN TAYLOR:UNLAND MOVE that Council receive this as information. Council Remuneration It has been identified that the City of Wetaskiwin has not changed the remuneration package for Council members for a number of years. Although a number of alternatives were reviewed, it was recommended that an outside agency carry out the review in conjunction with members of the community. The HR Group was contacted for a proposal which includes having three citizens at large on a Committee to review and recommend appropriate rates of remuneration. Council took a rollback in 1993 and have not had an increase since that time. Alderman Thoben stated that it is important to have an outside group do the survey and to have local citizens sit on the committee. 319/01 ALDERMAN ELLIOT:ANDRES MOVE that Council approve HR Group be contracted to review the Council Remuneration Package at a cost of $2, (GST Included) plus mileage expenses. Response to New Gaming Policy The Mayor's office has received correspondence from the City of Red Deer stating their position on the new Gaming Policy announced by the Honorable Ron Stevens, Minister of Gaming. It has been requested that municipalities take a common position. Alderman Thoben expressed that the municipalities do still have a certain amount of control; however, it does not seem to be addressed in the recommendations. 320/01 ALDERMAN LUCAS:THOBEN MOVE that Council approve the following resolution: WHEREAS Council strongly supports the need for the Province to seek community input with respect to applications for casino licenses in the community, and;

11 Page 11 of 13 WHEREAS Council believes strongly it is not appropriate for Municipalities to assume the role of seeking public input and gauging community support on the licensing of casinos, and; WHEREAS Council is keenly aware that there are duly elected Provincial representatives in each community whose express purpose is to convey public mind of community constituents on matters related to provincial jurisdiction. NOW THEREFORE BE IT RESOLVED that Council of the City of Wetaskiwin hereby agrees that the following points be strongly conveyed to the Honorable Ron Stevens, Minister of Gaming: 1. That the Province must retain all responsibilities for licensing including seeking public input and gauging community support. 2. That this is not the role, nor should it be the responsibility of Municipal Government to provide "expressed consent" by way of Council resolution or in any other way, with respect to licensing gaming facilities. 3. That a clear distinction must be maintained between provincially mandated licensing issues and municipal land use issues, and the respective approval processes that guide these distinct spheres of responsibilities. FCM Municipal Rights of Way Defense Fund In January 2001, the Canadian Radio-television and Telecommunications Commission (CRTC) denied municipal governments the authority to manage their public lands or charge for their use by telecommunication companies. FCM has filed an appeal to the Federal Court of Appeal. They are requesting municipalities to contribute 5.9 cents per capita per year for three years for a defense fund. With Wetaskiwin's population at 10,959, this would mean a contribution of approximately $ It should be noted that the federal census completed this past year many change our contribution amount. 321/01 ALDERMAN ANDRES:UNLAND MOVE that the Council of the City of Wetaskiwin: 1. Approve that the City contribute to the Federation of Canadian Municipalities (FCM) in trust to fund the legal and administrative costs of the appeal of the decision of the Canadian Radio-

12 Page 12 of 13 television and Telecommunications Commission in the Vancouver/Ledcor proceeding (CRTC Decision ) to the Federal Court of Appeal, and all subsequent and related appeals, such contribution to be calculated on the basis of a maximum contribution of 5.9 cents per capita per year for the next three years, to be payable in quarterly installments or alternatively on receipt of regular invoices by FCM. 2. Authorize this per capita contribution on the basis that in the event contributions received exceed FCM's required amount, FCM will refund our municipality proportionately. 3. Agree to make payments to the FCM promptly in annual installments. 4. Shall direct the Assistant City Manager to notify the FCM as to Council's Decision. Policies Administration has been redrafting the Policies and Procedures Manual. Section 1100 COUNCIL and Section 1400 COMPENSATION AND BENEFITS are presented for Council's approval. Attached is a table which outlines the old policies and the policies which are requested to be approved at this meeting. Alderman Elliot asked if it would be prudent to change the name of Volunteer Fireman to just Firemen as these men are being paid for their services; however, they do still volunteer the time for training. Therese Myndio indicated that Revenue Canada uses the term volunteer fire men for certain tax inferences. If this is changed it would have an effect on their taxes. Alderman Andres felt that there may be more legal and/or liability implications to the city if they are classed as employees and not as volunteers. Alderman Thoben indicated that in previous discussions with auditors it was recommended that they remain as volunteers, specifically because of tax purposes. 322/01 ALDERMAN TAYLOR:ELLIOT MOVE that Council rescind Policies 1102, 1103, 1104, 1105, 1401, 1402, 1406, 1407, 1408, 1409, 1410, and 1411 approved prior to December 31, 2000; and that Council approve Policies:

13 Page 13 of Public Notice of Council or Council Committee meetings 1102 Board Members and Volunteer Recognition 1103 Council Remuneration 1401 Recruitment and Selection 1402 Compensation 1403 Benefits 1404 Absenteeism 1405 Performance Management 1406 Performance Review 1407 Training & Development 1408 Use of City Vehicles Adjournment 323/01 ALDERMEN ANDRES:LUCAS MOVE that the be adjourned at 6:04 p.m.