Town of Coronach - Council Meeting Minutes

Transcription

1 Meeting Called to Order by Mayor T Schnell 6:00pm Present: Cory Schnell, Trevor Schnell, Jim Achtymichuk, Nathan Guskjolen, Jeff Dionne, Ron Mamer, Sharon Adam RCMP Report (R Mamer/N Guskjolen) Motion to accept the RCMP report for September 2018 as presented Foreman Report (T Schnell/J Achtymichuk) Motion to accept the Foreman Report from C Poulton for September 12 to October as presented Water Reports (C Schnell/J Dionne) Motion to accept the September Water report as presented. Delegations: Heidi Watson 6:15pm to review Web design quote with council and discuss how the transition would work if we engaged her services Minutes from previous meeting: September 11th, 2018 (J Achtymichuk/S Adam)Motion to adopt the Minutes from previous meeting: September 11th, 2018 with 2 amendments, adding Carried to Resolution and Business arising from minutes: Heidi Watson Website development 2019 (J Achtymichuk/N Guskjolen) Motion to approve Heidi Watson Web Design quote for the year and a monthly retainer for January to December to set up a new website, new domain and training for office staff with one year retainer as per quotation Sale of Schulte Snow blower (R Mamer/S Adam) Motion to Approve the Sale of the 2012 Schulte Snow Blower Tractor Attachment with Ritchie Brothers at the Nov. 6 th, 2018 Auction in Rouleau, Sk. with an agreed commission of 10% on the sale. Delivery will be arranged by Utility staff. Carried Page 1 of 8

2 Chip Sealing agreement with Morsky Construction (J Achtymichuk/C Schnell) Motion to approve the Chip Sealing quote from Morsky Construction to repair and replace issue areas on Municipal Road from the west end of Centre Street heading south to the southern town limit for a total of $ tax. Carried ATAP Water Treatment Class 1 (T Schnell/S Adam) Motion to approve sending Lee Smith Course approval $ travel and lodging. T Schnell and S Adam with C MacKay-Wilson reviewed the discussions from the Joint Meeting with the RM of Hart Butte Council on September 26 th, The Tourism Committee, the Economic Development Committee, the library finances, and Community Development were the focus of the conversation. The future of coal and SaskPower was also discussed Westview Winter Maintenance (C Schnell/J Dionne) Motion to hire Person for winter snow removal and driveway/sidewalk safety from November 1 st to end of snow season as discussed with RM of Hart Butte under shared costs with the RM of Hart Butte ownership agreement of 331 Westview Drive, Coronach J Poulton Assistance to C Poulton on September 6 th (J Achtymichuk/R Mamer) Motion to approve payment for Man Watch in the absence of the on call staff member on the understanding that if there is a need for a Man Watch in the future that it must be a member of staff or a subcontractor Monthly Financial Statement August 31st, 2018 (S Adam/Motion to approve the Monthly Financial Statement for the month of August 31st, 2018 as presented with Revenue of $ and Expenses of $ Monthly Financial Statement September 30th, 2018 (N Guskjolen/Motion to approve the Monthly Financial Statement for the month of September 30th, 2018 as presented with Revenue of $ and Expenses of $ Page 2 of 8

3 Credential Securities from Thrivewealth August 31, 2018 (J Dionne/Motion to Approve Statement on Account of our Investments from Credential Securities from Thrivewealth August 31, 2018 with a total value of $424, Correspondence: SUMA Resolution support to Town of Carnduff (J Achtymichuk/Motion to support the Town of Carnduff s resolution to SUMA to lobby for a Single RCMP Per Capita Rate resolution for detachment and non-detachment RCMP support Coronach Rec Board Financials August 2018 (C Schnell/S Adam) Motion to accept the Coronach Rec Board Financials August 2018 as presented. JZ notes that the Big Muddy Mutual Aid Minutes have errors and should not be accepted as presented. Council reviewed the letters from Great West Railway Ltd General Manager, Andrew Glastetter. A letter from Vern Palmer to the Municipal shareholders of Fife Lake Rail and the Letter to Great West Rail from Vern Palmer. We will wait to hear from Great West Rail for their reply on the conditions for the sale. New Business: Council Remuneration values 2019 (J Achtymichuk/N Guskjolen) Motion to approve the following Council Members Remuneration values for 2019 to be as follows: Council meeting $150.00/meeting Committee meeting $65/meeting Day Meeting (over 4 hrs) $250.00/meeting Mayoral administrative stipend $200.00/month Mileage set at Provincial rates as updated at Publication of Remuneration rates (R Mamer/J Dionne) Motion to publish remuneration rates in The Coronach Connection November Edition as per The Municipalities Act 2005, c.m-36.1, s.82. Carried Page 3 of 8

4 Office Caretaking 2019 (C Schnell/S Adam) Motion to tender Office Caretaking for once a month cleaning for floors, bathrooms, and board room cleaning the week before for January 2019 to December 2019 with a deadline of December 11 th council meeting. Carried Library Cleaning 2019 (J Dionne/N Guskjolen) Motion to table tendering the Library Cleaning for 2019 until the Library Board has a meeting to discuss the work level of the 2019 tender MMSW Agreement 2019 (J Achtymichuk/T Schnell) Motion to approve the 2019 MMSW Agreement for rebate on recycled materials by household and volume Sarcan rental agreement (S Adam/J Achtymichuk) Motion to approve the Sarcan Building rental agreement for 215 South Avenue East for an increased rent of $4.50/sq. foot for a total of $ per year, to be paid monthly on the first of the month in the amount of $540.75/month effective November 1 st Bylaw to Establish Assessment Appeal Fees (S Adam/J Achtymichuk) Motion that Bylaw being a Bylaw to Establish Assessment Appeal Fees, be read a first time. Carried Bylaw to Establish Assessment Appeal Fees (J Dionne/T Schnell) Motion that Bylaw being a Bylaw to Establish Assessment Appeal Fees, be read a second time. Carried Bylaw to Establish Assessment Appeal Fees (C Schnell/R Mamer) Motion that Bylaw being a Bylaw to Establish Assessment Appeal Fees, be given three readings at this meeting. Carried Unanimously Bylaw to Establish Assessment Appeal Fees (J Achtymichuk/T Schnell) Motion that Bylaw being a Bylaw to Establish Assessment Appeal Fees, be adopted, signed and sealed. Carried Replace 3 rd phone effective November 30 (J Dionne/C Schnell) Motion that we have a 3 rd phone for all full time staff members effective November 30 th, 2018 with a $0.00 down and $40.00/month plan and revoke the $40.00 that was being paid on motion for personal phone use. Carried Page 4 of 8

5 November Interim Audit November 28-29th Office Closure November 12 for Remembrance Day. (N Guskjolen/R Mamer) Motion to close the office on Office Closure November 12, 2018 for Remembrance Day. Discussion on 2019 Donation planning and ways to support local events without expenses falling to taxpayers Trapping in Town of Coronach (T Schnell/C Schnell) Motion to approve B Gossen and S Croszman for trapping within town limits under their license and Conservation officer approval Museum board member submission (S Adam/N Guskjolen) Motion to approve Gail Foley as a new Museum Board Member Lot Rental for Trailers 215 to 237 Maple Street (J Achtymichuk/S Adam) Motion to approve to rental of half sites, for seasonal use to reduce on street parking, on lots Maple Street, for storage only with no power, with the conditions of lot maintenance by the renter and at a rate of $100.00/ site for May 1 st to September 30 th, Attendance at SUMA Conference, Feb (C Schnell/N Guskjolen) Motion for 2 members of Council and/or staff to attend the SUMA conference from February 3-6, 2019 in Saskatoon. Costs for Hotel and Registration to be determined at December 2018 Council Meeting. Carried Bylaw to amend the Zoning bylaw as attached Motion that Bylaw being a Bylaw amending the Zoning bylaw for Cannabis retail, Cannabis Production and Temporary Work Camps be read a second time. Carried Bylaw to amend the Zoning bylaw as attached Motion that Bylaw being a Bylaw amending the Zoning bylaw for Cannabis retail, Cannabis Production and Temporary Work Camps be given three readings at this meeting. Carried Unanimously Bylaw to amend the Zoning bylaw as attached Motion that Bylaw being a Bylaw amending the Zoning bylaw for Cannabis retail, Cannabis Production and Temporary Work Camps be adopted, signed and sealed. Carried Page 5 of 8

6 Committee Appointments 2019 (T Schnell/S Adam) Motion to approve 2019 committee appointments as follows: Big Muddy Mutual Aid Board Jim Achtymichuk Community Hall Board Ron Mamer Cool Springs Development Trevor Schnell, Nathan Guskjolen Coronach Library Board Jim Achtymichuk Fife Lake Rail Cory Schnell Fire Protection Association Jeff Dionne, Nathan Guskjolen and Ron Mamer Health Care Advisory Board Ron Mamer, Trevor Schnell will be back up Museum Board Sharon Adam Palliser Regional Library Board Jim Achtymichuk Personnel Committee Jim Achtymichuk, Sharon Adam, Cory Schnell Trevor Schnell Poplar River Park Cory Schnell Pretty Valley Housing Board Sharon Adam Recreation Board Jeff Dionne, Nathan Guskjolen Rural Orchard Jim Achtymichuk SCMA Trevor Schnell or Jim Achtymichuk as alternate Tourism Committee Ron Mamer Committee Reports Big Muddy Mutual Aid Board Community Hall Board Coronach Library Board Economic Development Committee Fife Lake Rail Fire Protection Association Meeting Sept 17th 2018 was well attended and the ministry will send us an EMO Template Big Muddy Players is starting new play work, bowling registration went well, and New Year's planning. J Hochlander will come to repair the roof. Request for the board to review the cleaning needs for 2019, and we have sent them the reconciliation for yearend totals Joint meeting reviewed dis-assembly this committee and building new community development project Request for more time to make a decision on shareholders J Dionne Appointed to this Board Health Care Advisory Board Page 6 of 8

7 Van repaired and will need to be parked in heated shop, Town needs list of confirmed drivers. Museum Board Gail Foley joined board, water shut off for winter Palliser Regional Library Board Personnel Committee Poplar River Park Pretty Valley Housing Board Public Works Committee Recreation Board Rural Orchard SCTPC - Highways South Central Municipal Association Organizational audit underway, Municipalities will be surveyed. Meeting for reviews will be held November no updates at this time New Horizons grant was submitted. Disbanding this committee for 2019 Financials to be approved Council would like to plan a community clean-up day with Jim for the orchard. Hwy 18 & 36 from Five Corners intersection to Border is scheduled for Fall 2019/ Next Meeting November 1st 2018 Tourism Committee Tourism will discuss Working with museum on Tours Accounts Payable for September 30th 2018 (J Dionne/C Schnell) Motion to approve Accounts Payable for September 30th 2018 as presented for a total of $180, Accounts Payable for October 9th 2018 (N Guskjolen/ R Mamer) Motion to Approve Accounts Payable for October 9th 2018 as presented for a total of $92, Carried August 2018 and September 2018 Bank Reconciliation (T Schnell/ S Adam) Motion to Approve the August 2018 and September 2018 Bank Reconciliation. Carried Motion to Adjourn (J Achtymichuk/T Schnell) Motion to Adjourn at 935pm, and set the next meeting of the regular council schedule to be November 13 th, 2018 at 6:00pm. Carried Page 7 of 8

8 Mayor Administrator Page 8 of 8