1. CALL TO ORDER Mayor Saskiw calls the meeting to order at 7:05 pm.

Transcription

1 In the Province of Alberta, held on Monday, Commencing at 7:00 PM at the Horton Agency Board Room PRESENT Chairman: Mayor Saskiw Councilors: Roger Parkyn, Morgan Wood, Cheryle Eikeland, Karen Boyarchuk Recording Secretary, CAO: Joanne Horton Public Works: Wilson Curtis 1. CALL TO ORDER Mayor Saskiw calls the meeting to order at 7:05 pm. 2. AGENDA/EMERGENT ITEMS a) adoption of agenda with emergent items V That the agenda be approved. 3. ADOPTION OF MINUTES a) adoption of the previous minutes V That the minutes of the February 25, 2013 regular meeting be approved as received. That the March 4, 2013 Economic Development Committee minutes be approved as received. 4. RCMP ANNUAL VISIT Stg. Jamie Hubbert and Cst. Logan Ubell were welcomed to the meeting. Stg. Hubbert presented the "2012 Operations Strategy Branch 'K' Division Kitscoty Detachment Profile". Council expressed the 2013/14 focus should be on traffic enforcement. It was noted that the detachment is one of the busiest detachments in the eastern Alberta region. Cst. Ubell is designated as the liason with Marwayne. Stg. Hubbert and Cst. Ubell left at 8 pm. 5. KEY STRATEGY: ADDRESSING SERVICE NEEDS a) Public Works Report V That the Public Works report as given by Wilson Curtis, Public Works Foreman be accepted as received. Wilson left the meeting at 8:20 pm. b) Water Operator Report V That the "Water Operator Report" be accepted as received. c) Tax Recovery Auction V That the property of: Lot 14 Block 7 Plan 1696TR will be offered for sale according to the tax recovery procedures in the Municipal Government Act. The public auction is set for May 13, 2013 at 7:30 pm at the Village Office. The parcels will be offered for sale subject to a

2 reserve bid as specified in the current year assessment and to the reservations and conditions contained in the existing certificate of title. These properties are being offered for sale on an as is, where is basis, and the Village of Marwayne makes no representation and gives no warranty, whatsoever, as to the adequacy of services, soil conditions, land-use districting, building and development conditions, absence or presence of environmental contamination, or the developability of the subject land for any intended use by the Purchaser. No bid will be accepted, where the bidder attempts to attach conditions precedent to the sale of any parcel. No terms and conditions will be considered, other than those specified by the Village of Marwayne. No further information is available at the auction regarding the properties to be sold. The Village may, after the public auction, become the owner of any parcel of land that is not sold at the public auction. Terms of the sale are 50% down and balance on transfer of title. Redemption may be affected by payment of all arrears of taxes and costs at any time prior to the sale. Councilor Boyarchuk d) Asset Management CAO Joanne Horton updated Council on the state of the Village's asset management system and the AUMA survey gathering information across the province. Conversation focused around the old MIMS data system and looking for a replacement. e) Annual Water Review V Council accepts as information: 2012 water audit details 2012 Review of the Water Conservation, Efficiency & Productivity Plan 6. KEY STRATEGY: SAFE & CARING COMMUNITY 7. KEY STRATEGY:PLANNING FOR GROWTH & CHANGE a) Update on Downtown Revitalization Project V That the meeting go in camera at 9 pm to discuss land V That the meeting come out of camera at 9:20 pm V At this time, the Village of Marwayne will not purchase Lots 17 &18, Block 1, Plan 5426CL as put forth in the February 26, 2013 offer from the landowner. b) Municipal Development Plan Reveiw V Council reviewed the Municipal Development Plan section 4.2 to 4.4 and directed changes to be made. c) Economic Development Committee Recommendations V

3 The Village of Marwayne accepts the following recommendations as put forth by the Economic Development Committee from the March 4, 2013 meeting: that for the purpose of providing Village Centre zoned businesses with the opportunity to improve the appearance of their businesses, and for the purpose of contributing to the historic western pioneer boom town theme, that a business be required to complete a minimum project of $5,000 and a maximum project of $10,000 to qualify for 10% pay back to be paid by the EDC to the lender one year after the loan has been dispersed. that the EDC budget will pay the $1,000 for a 2D rendering to a maximum of two renderings per year. that the Village of Marwayne enter into a partnership with Lloydminster and Region Community Futures Development Corporation (CFLR) to offer the Downtown Business Revitalization program. CFLR will administer the loans. that student art be used on the banners on the poles. that the boulevards be planted with trees and short green grass, that the corners be planted with tall grasses, shrubs, and trees, and that a placement ensuring overall safety of rock and split rail fence be incorporated. 8. KEY STRATEGY: PURSUING OPERATIONAL & ORGANIZATIONAL EXCELLENCE a) 2012 Annual Contributions to Non-Profits V Council accepts the report "2012 Annual Contributions to Non-Profits" and directs that letters be sent to each organization with their details so they are aware of the Village contributions, and the Ag Society, being the umbrella organization, should receive a complete report. b) MGA Review Council received information regarding the Municipal Government Act and gathering input for the upcoming AUMA March 27 zone meeting. c) Website & Upcoming Election A election page will be created on the website once provincial information is released for prospective candidates in the upcoming fall election. 9. COUNCILLOR REPORTS a) Councillor Reports V The following Councillor Reports are accepted as given: Mayor Saskiw reported on the Pioneer Lodge activities 10. CAO REPORT & ACTION LIST a) CAO Report & Action List V That the Chief Administrative Officer report and action list be accepted as received. Deputy Mayor Boyarchuk

4 V That the meeting continue past 10 pm. 11. FINANCIAL a) Monthly Financial Statement and Bank Reconciliation i. Bank Reconciliation V That the Operational and Capital Bank Reconciliation and month end report for February 28, 2013 having been distributed in the agenda package to all members of Council be accepted as received. b) Monthly Utility Bill Report i. Utility Bill Report V That the Utility Bill Report be accepted as received. c) Motion to receive as information/pass the accounts payable list i. Accounts Payable V That the identified invoices, being over $5,000 but within budget are authorized to be paid. Identified items that are over budget, all have budget within their function are authorized to be paid. All other items are within budget and less than $5,000, therefore, accepted as information. d) Other Financial i. Year End Reports V That the 2012 year end reports for the Susan Olson Clinic building and the newsletter be accepted as received. 12. CORRESPONDENCE AND INFORMATION a) Motion to accept correspondence as information i. Correspondence V That the Correspondence Listing is accepted as received. Deputy Mayor Boyarchuk 13. SETTING OF THE NEXT MEETING a) Next meeting V That the next regular Council meeting will be held on Monday, March 25, 2013 at 7 pm That the next Economic Development Committee meeting be held Monday, April 29, 2013 at 7pm Mayor Saskiw 14. ADJOURNMENT

5 a) Adjournment Being that the agenda matters have been concluded the meeting adjourned at 10:25 pm. These minutes approved this 25th day of March, 2013 Jenelle Saskiw, Mayor Joanne Horton, CAO