3. ADOPTION OF AGENDA a) Adoption of agenda of January 12, 2015 Motion: To adopt the agenda of January 12, 2015

Transcription

1 Page COUNCIL MEETING AGENDA MONDAY, JANUARY 12, 2015, 7:00 P.M. CARSTAIRS MUNICIPAL OFFICE 1. CALL TO ORDER 2. ADDED ITEMS 3. ADOPTION OF AGENDA a) Adoption of agenda of January 12, 2015 Motion: To adopt the agenda of January 12, ADOPTION OF MINUTES a) Adoption of minutes of December 8, 2014 (addendum 4.a) Motion: To adopt the minutes of December 8, BUSINESS ARISING FROM PREVIOUS MEETING DELEGATIONS a) Director of Protective Services Introduction: Sheldon Krasniak b) 2014 Photo Contest - Brenda Coles 1st, 2nd, and 3rd Place Winners c) Urban Systems - Erin Welk Land Use Redesignation Osler Street 7. BYLAWS AND POLICIES a) Bylaw #1016 Procedure Bylaw (addendum 7.a) b) Bylaw #1018 Borrowing Bylaw for Revolving Line of Credit, Operating (addendum 7.b) c) Bylaw #1019 Borrowing Bylaw ASFF (addendum 7.c) d) Bylaw #1020 Borrowing Bylaw MasterCard (addendum 7.d) e) Bylaw #1021 Borrowing Bylaw for Purchase of Lot 7, Block 24, Plan 1098LK (addendum 7.e) Page 1 of 59

2 Page NEW BUSINESS a) Carstairs 20/20 Appointment - Maxine Henry (addendum 8.a) 9. COMMITTEE REPORTS a) EXECUTIVE COMMITTEE i) Executive Committee minutes of January 5, 2015 (addendum 9.a.i) b) STRATEGIC PLANNING & CORPORATE AFFAIRS COMMITTEE i) Strategic Planning and Corporate Affairs Committee minutes of December 9, 2014 (addendum 9.b.i) c) PERFORMANCE EVALUATION COMMITTEE i) Performance Evaluation Committee minutes of December 12, 2014 (addendum 9.c.i) d) EXTERNAL RELATIONS COMMITTEE i) External Relations Committee minutes of November 26, 2014 (addendum 9.d.i) e) POLICY & GOVERNANCE COMMITTEE i) Policy and Governance Committee minutes of November 25, 2014 (addendum 9.e.i) f) MOUNTAIN VIEW REGIONAL WASTE COMMISSION i) Mountain View Regional Waste Management Commission approved minutes of November 24, 2014 (addendum 9.f.i) ii) Mountain View Regional Waste Management Commission approved minutes of December 22, 2014 (addendum 9. f ii) g) MOUNTAIN VIEW REGIONAL WATER COMMISSION i) Mountain View Regional Water Commission minutes of December 10, 2014 (addendum 9.g.i) h) MOUNTAIN VIEW SENIORS HOUSING i) MUNICIPAL AREA PARTNERSHIP 10. COUNCILOR REPORTS Page 2 of 59

3 Page a) COUNCILOR COOPER b) COUNCILOR ROBERTS c) COUNCILOR ALLAN d) COUNCILOR GREEN e) COUNCILOR GIL f) COUNCILOR BLAIR g) MAYOR COLBY CORRESPONDENCE a) Village of Cremona - Charter for Mutual Cooperation (addendum 11.a) b) Alberta Health Services - EMS Calgary Zone Operations (addendum 11. b) 12. CAO'S REPORT 13. COUNCILOR CONCERNS 14. PUBLIC QUESTION PERIOD 15. MEDIA QUESTION PERIOD 16. COMMITTEE OF THE WHOLE ADJOURNMENT a) Notes Page 3 of 59

4 MINUTES OF THE REGULAR COUNCIL MEETING MONDAY, DECEMBER 8, 2014, 7:00 P.M. CARSTAIRS MUNICIPAL OFFICE ATTENDEES: ABSENT: CALL TO ORDER: ADDED ITEMS: Deputy Mayor Blair, Gil, Green, Allan, Roberts and Cooper, CAO Carl McDonnell, Director of Legislative & Corporate Services Shannon Allison, Recording Secretary Amy Phillips and Brenda Coles. L. Colby Deputy Mayor Blair called the meeting of December 8, 2014, to order at 7: 04 p.m. 8. b) Agreement with Didsbury 8. c) Waste Commission Resolution ADOPTION OF AGENDA: Motion 326/14 ADOPTION OF PREVIOUS MINUTES: Motion 327/14 BUSINESS ARISING FROM PREVIOUS MEETING: Motion by Councilor Allan to adopt the Council agenda of December 8, 2014, as amended. Motion by Councilor Roberts to adopt the Regular Council minutes of November 24, 2014, as presented. DELEGATIONS: 1. David Grossklaus Presented concerns with regard to snow in Memorial Park. Motion 328/14 BYLAWS & POLICIES: NEW BUSINESS: Motion by Councilor Cooper to accept as information. Nil Budget Motion 329/14 Motion 330/14 Motion by Councilor Green to adopt the 2014 Operating Budget as the 2015 Interim Budget. 2 Agreement with Didsbury Motion by Councilor Gil to adopt Charter of Municipal Cooperation between the Town of Didsbury, the Town of Carstairs, and the Village of Cremona. 3. Waste Commission Resolution Re: Notice of Termination WHEREAS On February 26, 2001 the Town of Carstairs entered into an Agreement under Ministerial Order L:006/01; and WHEREAS the Agreement is referred to as the Mountain View Regional Waste Management Commission Regulation; and WHERAS The Commission does not contract garbage or recycling pick up to the Town of Carstairs; and WHEREAS The Commission has imposed a unreasonable 300% increase in per capita requisition for the 2015 budget year; and WHEREAS Section 9.1 of the Agreement states A municipality may withdraw from the Commission after a period of 10 years by providing written notice of its intention to withdraw to the Commission and the other member municipalities. Should a Adoption of minutes of December 8, 2014 Page 4 of 59

5 Regular Council Meeting December 8, 2014 Page 2 of 3 municipality decide not to withdraw after it have given notice it may cancel the notice by written retraction to the Commission and the other member municipalities ; and WHEREAS Section 9.2 of the Agreement states The notice to withdraw must be received by the Commission and the other member municipalities at least one year prior to the date of withdrawal. The effective date of withdrawal may only be December 31 st of any year ; and BE IT RESOLVED that the Town of Carstairs hereby serves to the Commission the required one year s notice to terminate the Agreement. Motion 331/14 COMMITTEE REPORTS: Motion by Councilor Allan to serve Mountain View Regional Waste Commission the required one-year s notice to terminate the Mountain View Regional Waste Management Commission Regulation effective December 31, Executive Committee - Next meeting is December 15, Strategic Planning Committee - Next meeting is December 9, Performance Evaluation Committee - Next meeting is December 12, External Relations Committee - Next meeting is January 28, Policy & Governance Committee - Next meeting is January 27, Mountain View Regional Waste Commission - Councilor Gil gave an oral report 7. Mountain View Regional Water Commission - Next meeting December 10, Mountain View Seniors Housing - Councilor Blair gave an oral report 9. Municipal Area Partnership - Nothing to report at this time Motion 332/14 COUNCILOR REPORTS: Motion by Councilor Cooper to accept all Committee reports as information. Councilor Cooper - Elected to south representative for CAEP executive committee - Busy working in Edmonton - Attended the Town Christmas Party Councilor Roberts - Attended Municipal Development Committee - Attended the Town Christmas Party Councilor Allan - Attended Policy and Governance and Mountain View Waste Commission meetings - Attended the Town Christmas Party Councilor Green - Attended External Relations and Parkland Regional Executive board meetings. - Attended the Town Christmas Party Adoption of minutes of December 8, 2014 Page 5 of 59

6 Regular Council Meeting December 8, 2014 Page 3 of 3 Councilor Gil - Attended External Relations, Skate Board Park, and Waste Commission Committee Meetings - Attended the Town Christmas Party - Attended RMAA Hockey Fundraiser - Continue to work with the Lions Christmas Hamper Councilor Blair - Attended Wessex Asp meeting - Away on vacation Mayor - Nil Motion 333/14 CORRESPONDENCE: CAO S REPORT: COUNCILOR CONCERNS: PUBLIC QUESTION PERIOD: MEDIA QUESTION PERIOD: Motion by Councilor Allan to accept all Councilor reports as information. Nil Nil Nil 1. In regards to terminating with the Waste Commission, Councilor Blair responded yes, the residents will still be responsible for paying the requisition until that time and when we terminate we will be none members. 1.What day is garbage pick-up? Councilor Green responded garbage pick-up is on Fridays. 2. What Hockey Team was the fundraiser for? Councilor Allan responded it was for RMAA (Rocky Mountain Athletic Association) which includes the Towns of Didsbury, Carstairs, and Crossfield. COMMITTEE OF THE WHOLE: Motion 334/14 Motion 335/14 Motion by Councilor Cooper to move to an in-camera meeting at 7:58 p.m. Motion by Councilor Cooper to reconvene to an open meeting at 8:18 p.m. NEXT MEETING: January 12, 2015 ADJOURNMENT: Motion 336/14 Motion by Councilor Cooper to adjourn the meeting of December 8, 2014, at 8:18 p.m. Rick Blair, Deputy Mayor Carl McDonnell, CAO Adoption of minutes of December 8, 2014 Page 6 of 59

7 Date: January 12, 2015 To: Carl McDonnell, CAO, Town of Carstairs cc: [Name of Recipient] From: Erin Welk, MCIP, RPP, Urban Systems File: Subject: Land Use Redesignation Osler St Urban Systems managed the application for a Land Use Re-designation for the 1127 Osler St, which has included circulation of the application to external agencies, adjacent landowners and internal departments within the Town of Carstairs. Urban Systems has provided a planning review of the application and Stantec provided an engineering review of the application. Legal Description: Lot 21, Block 1, Plan 2663 H Location: Town of Carstairs Applicant: Stacey McGowan Municipal Address: 1127 Osler Street PLANNING ANALYSIS The following documents were considered as part of this review: - Town of Carstairs Municipal Development Plan (2010) - Town of Carstairs Land Use Bylaw - Town of Carstairs Sustainability Plan - Town of Carstairs Planning Procedures The proposal is to re-designate the subject lands from C-1 Central Commercial District (C1) to Low Density Residential District Single Detached (R1). Currently there is a two storey single family house and a detached garage on the property. The applicant is applying for a re-designation to allow the proposed buyers of the property to receive insurance for a residential mortgage. Genworth and CMHC will not provide insurance for a residential mortgage on a commercially zoned property. The proposed buyers do not have access to the down payment for a commercial mortgage. The proposal is not in line with the Municipal Development Plan, which shows the subject site as being suitable for future commercial development. However, given the extenuating circumstances for this proposal it seems reasonable to permit the use of the property to continue as a residential use. The subject parcel is accessed from Osler Street or by the rear lane. Suite Sunridge Way NE, Calgary, AB T1Y 0A5 T: Urban Systems - Erin Welk Page 7 of 59

8 MEMORANDUM Date: January 12, 2015 File: Subject: Land Use Redesignation Osler St Page: 2 of 2 The subject property meets the requirements of the Town s Land Use Bylaw for permitted uses and minimum parcel area and parcel width. The subject property also complies with the minimum and maximum front and rear yard setbacks. The existing house does not quite meet the minimum side yard setbacks of of 1.5 metres for an interior parcel. The house is set back between 1.14 and 1.24 metres on the west side of the house. The existing detached garage on the property is built to the property line. This is not in line with the Town s Land Use Bylaw which requires accessory residential buildings to be at least 1m from the side and rear boundaries of the parcel. EXTERNAL CIRCULATION The Land Use Re-designation application was circulated to adjacent landowners and regulatory agencies. 5 agencies responded, all with no objections. We did not receive any comments from adjacent landowners. ENGINEERING REVIEW Stantec has reviewed the application and has no comments. Sincerely, URBAN SYSTEMS LTD. Erin Welk, RPP, MCIP Communities Consultant /ew C:\Users\ewelk\Documents\Town of Carstairs\1127 Osler St LU Re Des\ LU Redesignation Osler St_Council Report.docx Urban Systems - Erin Welk Page 8 of 59

9 BYLAW No BEING a Bylaw of the Town of Carstairs, in the Province of Alberta, to establish and regulate the proceedings and procedure of the Council of the Town of Carstairs and to define certain duties of the Council and certain officers of the Town. WHEREAS, Council of the Town of Carstairs deems it necessary to establish rules, guidelines and procedures to regulate the conduct of business in Council meetings, to control and maintain order in Council meetings and to provide for the dealing with delegations, petitions and submissions to Council. AND WHEREAS, pursuant to Sections 145, 182, 183, 184, 185, 186, 187, 192, 197,and 198 of the Municipal Government Act, being chapter M26.1 of the Revised Statutes of Alberta, and amendments: NOW THEREFORE, Council of the Town of Carstairs duly assembled and pursuant to the Municipal Government Act, Chapter M-26-1 of the Revised Statues of Alberta repeals Bylaw 966 and any supplemental amendments to Bylaw 966: 1. This Bylaw may be referred to as The Procedure Bylaw. 2. DEFINITIONS a. ACT means the Municipal Government Act. b. AGENDA is the list of items and order of business of any meeting of Council. c. BYLAW is a Bylaw of the Town of Carstairs. d. COUNCIL is the Mayor and Councillors of the Town of Carstairs, duly elected and has not resigned and who continue to be eligible to hold office as such under the terms of the Act. e. COUNCILLOR is a member of Council. f. DELEGATE is a person wishing to address Council on a matter. g. DELEGATION is a group of persons wishing to address Council on a matter. h. DEPUTY MAYOR is the member who is appointed by the Council pursuant to Section 152 of the Act, to act as Mayor in the absence or incapacity of the Mayor. i. MAYOR is the member of Council duly elected to his office pursuant to Section 150 of the Act. j. NEW BUSINESS is business dealing with a matter which has not been introduced at the same time or previous meeting and of which no notice has been given of the intention to present it. k. OFFICER means the Chief Administrative Officer, a designated officer as set out in Section 210 of the Act, or any other employee of the Town of Carstairs. l. PUBLIC HEARING is a meeting of Council which is convened to hear matters pursuant to: Part 17 of the Act. Any other matter which the Council directs may be considered at a Public Hearing. m. QUORUM is the required number of members eligible to vote pursuant to Section 167 of the Act. n. SPECIAL MEETING is a meeting convened by the Mayor pursuant to Section 194 of the Act. o. OLD BUSINESS is business which has been raised at the same or previous meeting and which has not been completed. Town of Carstairs Bylaw #1016 Page 1 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 9 of 59

10 3. APPLICATION This Bylaw applies to: 3.1 All meetings of Council, and 3.2 Subject to the provisions of Section 145 of the Act, Boards and Authorities established by council, unless permission has been granted to them to establish their own procedures. 4. ORGANIZATIONAL MEETING 4.1. The following procedures are governed by Section 192 of the Act and are provided for information only An Organizational Meeting of Council shall be held annually, not later than two weeks after the third Monday in October The C.A.O. shall fix the time and place for the Organizational Meeting, the business of the meeting being limited to: The administration of the oath and the introduction of new members should the meeting follow the general municipal election, The appointment of Deputy Mayor, The appointment of members to act on committees, commissions, boards and other bodies on which Council is entitled to representation, and; Any other business as is required by the Act When the Council has been elected at an election immediately preceding the meeting, the C.A.O. shall: Take the chair, call the meeting to order, preside over the meeting until the oath as prescribed by the Oaths of Office Act, has been administered to the Mayor When the meeting is not preceded by an election, the Mayor shall take the chair and call the meeting to order. 5. MEETINGS 5.1. Regular Council Meetings shall be held as follows, unless otherwise directed by Council: On the second and fourth Monday of every month The following procedure is governed by Section 194 of the Act and is provided for information only The Mayor may call a Special Meeting whenever the official considers it appropriate to do so The Mayor must call a Special Council Meeting if the official receives a written request for the meeting, stating the purpose, from a majority of the Councillors A Special Council Meeting called under subsection 5.3 must be held within 14 days of the date the Mayor receives the request or any shorter period provided for by Bylaw The Mayor calls a Special Council Meeting by giving at least 24 hours notice in writing to each Councillor and the public stating the purpose of the meeting and the date, time and place at which it is to be held A Special Council Meeting may be held with less than 24 hours notice to all Councillors and without notice to the public if at least 2/3 of the whole Council agrees to this in writing before the beginning of the meeting. Town of Carstairs Bylaw #1016 Page 2 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 10 of 59

11 6. VOTING No matter other than that stated in the notice calling the Special Council Meeting may be transacted at the meeting unless the whole Council is present at the meeting and the Council agrees to deal with the matter in question The following procedure is governed by Section 195 of the Act and is provided for information only The municipality must give at least 24 hours notice of a Council Committee Meeting to the members of the Council Committee and to the public The following procedure is governed by Sections 197 and 198 of the Act and is provided for information only Councils and Council Committees must conduct their meetings in public unless subsection 5.6 or 5.7 applies Council and Council Committees may conduct all or part of their meetings closed to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act When a meeting is closed to the Public, no resolutions or Bylaw may be passed at the meeting, except a resolution to revert to a meeting held in public Everyone has a right to be present at Council Meetings and Council Committee Meetings conducted in public unless the person chairing the meeting expels a person for improper conduct The following procedures are governed by Sections 182 to 186 of the Act and are provided for information only A Councilor has one vote each time a vote is held at a Council Meeting at which the Councillor is present Councilor attending a Council Meeting must vote on a matter put to a vote at the meeting unless the Councillor is required or permitted to abstain from voting under this or any other enactment The Council must ensure that each abstention and the reasons for the abstention are recorded in the minutes of the meeting When a public hearing on a proposed Bylaw or resolution is held, a Councillor; must abstain from voting on the Bylaw or resolution if the Councillor was absent from all of the public hearing, and may abstain from voting on the Bylaw or resolution if the Councillor was only absent from a part of the public hearing Before a vote is taken by Council, a Councillor may request that the vote be recorded. When a vote is recorded, the minutes must show the names of the Councillors present and whether each Councillor voted for or against the resolution or Bylaw, or abstained If there are an equal number of votes for and against a resolution or Bylaw, the resolution or Bylaw is defeated. 7. GENERAL RULES OF COUNCIL 7.1. Regular meetings of Council shall commence at 7:00 p.m If there is no quorum present within half an hour after the time appointed for the meeting of Council, the C.A.O. shall take down the names of the members present, and the Council shall stand absolutely adjourned until the next meeting, unless a Special Meeting is duly called in the meantime As soon after the hour of meeting there shall be a quorum present, the Mayor shall take the chair and call members to order. Town of Carstairs Bylaw #1016 Page 3 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 11 of 59

12 7.4. In the case the Mayor is absent the Deputy Mayor shall take the chair In the event that both the Mayor and Deputy Mayor are absent, the balance of the council quorum shall appoint a member from amongst themselves to chair the meeting. 8. MEMBER OF COUNCIL NOT TO INTERFERE 8.1. Unless Council has given authority on their behalf, no individual member of Council shall have the authority to direct or interfere with the performance of any work for the Town, and the officer in charge of said work shall be subject only to his/her supervisor or the CAO. 9. PROCEEDINGS OF COUNCIL MEETINGS 9.1. Unless otherwise specified in this Bylaw the order of business for a regular meeting of Council shall be contained in the Agenda for the meeting, which shall be prepared by the CAO. Copies of all reports or communications to be dealt with shall be placed at the disposal of Council at least three days prior to a Regular Council Meeting The order of business in the Agenda for the Regular Meetings of Council should follow the following format: Call to Order Added Items Adoption of Agenda Adoption of Minutes Business Arising From Previous Meeting Delegations Bylaws and Policies New Business Committee Reports Councilor Reports Correspondence CAO Report Councilor Concerns Public Question Period Media Question Period Committee of the Whole Adjournment 10. LETTER AND PETITIONS Notwithstanding the provisions of the Act respecting petitions, where a person or group of persons wishes to bring any matter to the attention of Council or to have any matter considered by Council, a letter, petition or other communication shall be addressed to the CAO which letter, petition or other communication shall: Be printed, typewritten or legibly written, Clearly set out the matter at issue and the request made of Council in respect thereof, including a request to speak to Council if this is what is wished In the case of a letter or communication: Be signed with the correct name of the writer, and contain the correct mailing address of the writer In the case of a petition: Signed by the required number of petitioners Set out the civic address of each petitioner, and Indicate the name of the spokesman Be delivered or mailed to the office of the CAO so it arrives no later than 12 noon on the Thursday before the meeting at which it is to be presented. Town of Carstairs Bylaw #1016 Page 4 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 12 of 59

13 10.4. When considering a petition and if the petition concerns the matter which the Council deems is urgent, or personal grievance of the petitioners, the Council may, if it deems the urgency of the matter so requires, take immediate action thereto Where a matter has been considered by Council and dealt with in any final form, subject to the provisions of Section 10.3, no letter, petition or other communication on substantively the same matter shall be considered by Council until there has been a lapse of at least six (6) months from the date Council previously disposed of the matter Notwithstanding Section 10.5, Council by 2/3's vote may again consider a matter at a time earlier than six (6) months. 11. DELEGATIONS When a person or a delegation or group wishes to address the Council on a matter which is not on the Agenda, the Council may appoint a Special Committee to deal with it, or deal with the matter itself at the meeting Council shall hear all delegations that have brought their items of business onto the Agenda in accordance with Section 10 in the order in which they are placed on the agenda or the order may be changed by a majority vote of members present. All rules of Council in this Bylaw shall apply to each and every member of the delegation. 12. PROCEEDINGS OF PUBLIC HEARINGS Mayor opens the hearing and states the purpose of the Public Hearing Mayor declares the Public Hearing portion of the meeting open. He states that the Council has 25 days from the conclusion of the Public Hearing in which to render a decision Mayor asks if there is any objection to anyone of the Councillors sitting on the Council, (if there is an objection, the Mayor will ask the reason for the objection and make a ruling on the validity of the reason. If the reason is deemed valid, that person must step off Council for the Public Hearing portion and decision making process) The Secretary then states the nature of the hearing and reads the following information into the record: That the notice of the Public Hearing was advertised in a local newspaper (state names) and (state date of issue) The order of presentation will be as follows: The applicants (if applicable); anyone deemed to be affected by the proposed decision who wishes to be heard a representative of any Government Agency All questions/cross examinations/rebuttals shall be directed thru the Chair The Council may ask questions of any Government Agency after presentation Council members should refrain from making any comments to the public that would indicate any bias either for or against If, for any reason, the Council feels that more information is required, the Council may recess the Public Hearing for a specified period of time. A complete readvertising must be done. If not, the Public Hearing portion of the meeting is adjourned by the Mayor The Council then has the option of making a decision on the matter at their next Council Meeting or postponing a decision In making its decision, the Council should conform to the applicable Municipal Bylaws and Provincial Statutes. Town of Carstairs Bylaw #1016 Page 5 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 13 of 59

14 The Council shall give written reasons for its decision. The decision is then mailed to all parties directly affected and those who made a written presentation at the Public Hearing. 13. MOTIONS AND PUTTING QUESTIONS OR RESOLUTIONS IN COUNCIL A motion before Council does not need to be seconded No motion introducing any new matter, other than a matter concerning an item of the Agenda, a question of privilege or bringing up petitions, reports, delegations, representations, shall be accepted and discussed unless notice of same has been given at previous meeting of the Council held at least five (5) days before the moving of such motion; or unless such notice shall be dispensed with by 2/3's vote of Council, taken without debate After a motion is read or stated by the Mayor or other presiding officer, it shall be deemed to be in the possession of Council, but may be withdrawn at any time before debate or decision with the permission of Council A motion to refer, until it is decided, shall preclude all amendments to the main question. The motion is not debatable After any question is finally put by the Mayor or other presiding officer, no member shall speak to the question nor shall any other motion be made until after the result of the vote has been declared. The decision of the Mayor or presiding officer as to whether the question has been finally put shall be conclusive A member may move a motion to adjourn a meeting at any time except when: Another member is in possession of the floor, A call for a division has been made, The members are voting, A previous motion to adjourn has been defeated and no other intermediate proceedings have taken place A motion to rescind an action of Council may be offered at any time subsequent to the meeting at which the original motion was passed: A motion arising out of any matter or thing included in the Agenda for the Council Meeting at which it is debated, Motion concerning any matter or thing tabled indefinitely from a previous meeting of the Council or tabled for the meeting at which it is discussed, A majority vote of all the members of Council is necessary for the passage of a motion to rescind Unless otherwise specifically provided in this Bylaw, the following motions are debatable by Council: A motion arising out of any matter or thing included in the Agenda for the council Meeting at which it is debated, Motion concerning any matter or thing tabled indefinitely from a previous meeting of the Council or tabled for the meeting at which it is discussed, A motion for adoption of, rejection of, referral back or further consideration if a report to the Council or a motion arising out of any matter dealt with in a report to the Council, A motion for a previous question, A motion for the second reading or a motion for the third reading of a Bylaw, A motion for amendment to any Bylaw properly before the Council or to any matter arising directly out of any Bylaw properly before the council, Town of Carstairs Bylaw #1016 Page 6 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 14 of 59

15 Such other motion made upon routine proceedings of Council may be necessary for conducting of the business of Council and the observance of its priorities When a motion has been made and is being considered by the Council, no other motion may be made and accepted, except: A motion to refer the main question to some other person or group for consideration, A motion to amend the main question, A motion to postpone the main question to some future time, A motion for the previous question, A motion to adjourn the meeting provided that a motion to table shall not be debated except as to the time when the matter will again be considered When the Mayor or other presiding member decides that a motion is out of order, he shall so advise Council and shall cite the rule of authority applicable thereto Any member of council may move a motion questioning the ruling of the chair, pursuant to Whenever any matter of privilege arises, it shall be immediately taken into consideration Members shall always take their places when any vote is called for and shall remain in their places until the Mayor or other presiding officer has declared the result of the question. 14. COUNCIL PROCEEDINGS REQUIREMENTS FOR VALID ACTION 15. BYLAWS A Council may act only by resolution or Bylaw. Where a Council or municipality is required or authorized under this or any other enactment or Bylaw to do something by Bylaw, it may only be done by Bylaw, and where a Council is required or authorized under this or an other enactment or Bylaw to do something by resolution or to do something without specifying that it be done by Bylaw or resolution, it may be done by Bylaw or resolution A Bylaw or resolution of Council is not valid unless passed at a Council Meeting held in public at which there is a quorum present, and a resolution of a Council committee Meeting is not valid unless passed at a Council Meeting held in public at which there is a quorum present Where a Bylaw is presented to the Council for enactment, the CAO shall cause the number and short title of the Bylaw to appear on the Agenda in the appropriate place The CAO shall cause the Bylaw to be copied in full and forwarded to the members of Council, with the Agenda Every Bylaw shall have three readings A Bylaw shall be passed when the majority of members present and voting on the third reading vote in favor of the Bylaw A Bylaw shall be introduced for the first reading by a motion that the Bylaw, specifying its number and short title, be now read a first time Where a Bylaw which is introduced for first reading is not copied in or delivered with the Agenda, the Town Administrator shall read the Bylaw at length A Bylaw shall be introduced for first reading by a motion that it be read a first time, specifying the number of the Bylaw A after a member has made a motion for first reading of a Bylaw, the Council may: Debate the substance of the Bylaw, and Town of Carstairs Bylaw #1016 Page 7 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 15 of 59

16 Propose and consider amendments to the Bylaw A proposed amendment shall be put to a vote and if carried shall be considered as having been read a first time and incorporated in the Bylaw After a motion has been made for second reading of a Bylaw or after the Council has gone into Committee of the Whole, to debate second reading, a member may require all or any portion of the Bylaw to be read at length The CAO shall be responsible for keeping a record of: Any amendments to a Bylaw passed by Council, and amendments reported by the Committee of the whole When all amendments have been accepted or rejected, a motion for second reading of the Bylaw, as amended shall be put A motion for third reading shall give the number of the Bylaw It shall not be necessary to read a Bylaw aloud for the third reading The following procedure is governed by Section 187 of the Act and is provided for information only Every proposed Bylaw must have 3 distinct and separate readings Each councillor present at the meeting at which first reading is to take place must be given or have had the opportunity to review the full text of the proposed Bylaw before the Bylaw receives first reading Each Councillor present at the meeting at which third reading is to take place must, before the proposed Bylaw receives third reading, be given or have had the opportunity to review the full text of the proposed Bylaw and of any amendments that were passed after first reading A proposed Bylaw must not have more than 2 readings at a Council Meeting unless the Councillors present unanimously agree to consider third reading Only the title or identifying number has to be read at each reading of the Bylaw. 16. SIGNING AUTHORITY Signing authority shall be appointed at the annual Organizational Meeting and shall consist of 2 Elected Officers & 2 members of Administration. 17. PUBLISHING REPORTS The Mayor shall cause to be published or distributed, such reports as he deems necessary to inform residents of the Town of progress and projected future plans of Town Affairs. 18. EFFECTIVE DATE This Bylaw shall come into force and effect from and after the date of third reading thereof. READ A FIRST TIME THIS 13 TH DAY OF October A.D READ A SECOND TIME THIS 13 TH DAY OF October A.D., READ A THIRD AND FINAL TIME THIS 13 TH DAY OF October A.D., Lance Colby, MAYOR Carl McDonnell, CAO Town of Carstairs Bylaw #1016 Page 8 of 8 Bylaw #1016 Procedure Bylaw (addendum 7.a) Page 16 of 59

17 Bylaw No BEING a Bylaw of the Town of Carstairs in the Province of Alberta, to authorize the temporary borrowing by bank loan in WHEREAS, the Council of the Town of Carstairs, in the Province of Alberta, considers it necessary to borrow a sum of money to meet current operating expenditures and obligations of the Corporation. NOW THEREFORE, pursuant to the provisions of the Municipal Government Act, it is hereby enacted by the Council of the Corporation as a Bylaw that: 1. The Corporation borrows not more than the sum of five hundred thousand ($500,000.00) dollars from the ATB Financial Branch, Carstairs, Alberta for the purpose of meeting the current operating expenditures and obligations of the Corporation. 2. The Mayor and Chief Administrative Officer be hereby authorized for and on behalf of the Town of Carstairs, a. To apply to the ATB Financial for the aforesaid loan to the Town of Carstairs and, b. Execute on behalf of the Town of Carstairs such bills, debentures, promissory notes for similar forms or obligations that ATB Financial may require as evidence of and security for, all sums borrowed hereunder, AND each such bill, debenture promissory note or obligation shall be valid and binding upon the Town of Carstairs according to its tenor, and ATB Financial shall never be bound to inquire whether such officers are observing limitations of their authority as set forth in this Bylaw. 3. NOTWITHSTANDING THE FOREGOING, the Mayor and Chief Administrative Officer shall apply such part of the foregoing sum authorized to be borrowed in repayment of previous borrowings of the Town of Carstairs such that all amounts borrowed and outstanding by the Town of Carstairs at any time to ATB Financial and to all other persons, firms and corporations shall not exceed the amount of taxes levied or estimated to be levied by the Town of Carstairs for the current year. 4. ALL sums borrowed pursuant to paragraph 2 hereof, shall bear interest at a rate per annum equal to the prime rate of interest charged by ATB Financial and advances in effect from time to time, any change in the prime rate charged by ATB Financial for advances and such interest shall be calculated and due and payable monthly. 5. ALL sums authorized to be borrowed hereunder, including interest, shall be due and payable in full no later than December 31 of the current year, unless hereafter extended by authority of the Council of the Town of Carstairs. 6. AS security for payment of money borrowed pursuant to paragraph one, hereof, the Council hereby pledges to ATB Financial the whole of the unpaid taxes and penalties on taxes assessed or levied in any prior years together with penalties thereon, that are owed to the Town of Carstairs and the whole of the taxes from the current year that are now or may become owing to the Town of Carstairs, but such security shall be collateral to the obligation of the Town of Carstairs to repay with interest all sums borrowed from ATB Financial and ATB Financial shall not be bound to recover any such taxes or penalties before being entitled to payment from the Town of Carstairs. 7. In the event the Council of the Town of Carstairs decided to extend the said loan, and ATB Financial is prepared to extend the said loan, any renewal or extension bill, debenture, promissory note or other obligations executed by the officers designated in paragraph two hereof and delivered to ATB Financial, shall be valid and conclusive proof as against the Town of Carstairs of the decision of the Council to extend the loan in accordance with the terms of such renewal or extension bill, debenture, promissory note or other obligations and ATB Financial shall not be bound to inquire into the authority of such officers to execute and deliver any such renewal or tension document. 8. This bylaw comes into force on the final passing thereof. Bylaw #1018 Borrowing Bylaw for Revolving Line of Page 17 of 59

18 READ A FIRST TIME THIS 12 th DAY OF January, READ A SECOND TIME THIS 12th DAY OF January, READ A THIRD AND FINAL TIME THIS 12 th DAY OF January, Lance Colby, Mayor Carl McDonnell, CAO Town of Carstairs Bylaw #1004 Page 2 of 2 Bylaw #1018 Borrowing Bylaw for Revolving Line of Page 18 of 59

19 Bylaw No BEING a Bylaw of the Town of Carstairs in the Province of Alberta, to authorize the temporary borrowing by bank loan in WHEREAS, the Council of the Town of Carstairs, in the Province of Alberta, considers it necessary to borrow a sum of money to meet current operating expenditures and obligations of the Corporation. NOW THEREFORE, pursuant to the provisions of the Municipal Government Act, it is hereby enacted by the Council of the Corporation as a Bylaw that: 1. The Corporation borrows not more than the sum of five hundred thousand ($500,000.00) dollars from the ATB Financial Branch, Carstairs, Alberta for the purpose of meeting the current expenditures payable to the Alberta School Foundation Fund for the quarterly payments of the Municipality. 2. The Mayor and Chief Administrative Officer be hereby authorized for and on behalf of the Town of Carstairs, a. To apply to the ATB Financial for the aforesaid loan to the Town of Carstairs and, b. Execute on behalf of the Town of Carstairs such bills, debentures, promissory notes for similar forms or obligations that ATB Financial may require as evidence of and security for, all sums borrowed hereunder, AND each such bill, debenture promissory note or obligation shall be valid and binding upon the Town of Carstairs according to its tenor, and ATB Financial shall never be bound to inquire whether such officers are observing limitations of their authority as set forth in this Bylaw. 3. NOTWITHSTANDING THE FOREGOING, the Mayor and Chief Administrative Officer shall apply such part of the foregoing sum authorized to be borrowed in repayment of previous borrowings of the Town of Carstairs such that all amounts borrowed and outstanding by the Town of Carstairs at any time to ATB Financial and to all other persons, firms and corporations shall not exceed the amount of taxes levied or estimated to be levied by the Town of Carstairs for the current year. 4. ALL sums borrowed pursuant to paragraph 2 hereof, shall bear interest at a rate per annum equal to the prime rate of interest charged by ATB Financial and advances in effect from time to time, any change in the prime rate charged by ATB Financial for advances and such interest shall be calculated and due and payable monthly. 5. ALL sums authorized to be borrowed hereunder, including interest, shall be due and payable in full no later than December 31 of the current year, unless hereafter extended by authority of the Council of the Town of Carstairs. 6. AS security for payment of money borrowed pursuant to paragraph one, hereof, the Council hereby pledges to ATB Financial the whole of the unpaid taxes and penalties on taxes assessed or levied in any prior years together with penalties thereon, that are owed to the Town of Carstairs and the whole of the taxes from the current year that are now or may become owing to the Town of Carstairs, but such security shall be collateral to the obligation of the Town of Carstairs to repay with interest all sums borrowed from ATB Financial and ATB Financial shall not be bound to recover any such taxes or penalties before being entitled to payment from the Town of Carstairs. 7. In the event the Council of the Town of Carstairs decided to extend the said loan, and ATB Financial is prepared to extend the said loan, any renewal or extension bill, debenture, promissory note or other obligations executed by the officers designated in paragraph two hereof and delivered to ATB Financial, shall be valid and conclusive proof as against the Town of Carstairs of the decision of the Council to extend the loan in accordance with the terms of such renewal or extension bill, debenture, promissory note or other obligations and ATB Financial shall not be bound to inquire into the authority of such officers to execute and deliver any such renewal or tension document. 8. This bylaw comes into force on the final passing thereof. Bylaw #1019 Borrowing Bylaw ASFF (addendum 7.c) Page 19 of 59

20 READ A FIRST TIME THIS 12TH DAY OF JANUARY, READ A SECOND TIME THIS 12TH DAY OF JANUARY, READ A THIRD AND FINAL TIME THIS 12TH DAY OF JANUARY, Lance Colby, Mayor Carl McDonnell, CAO Town of Carstairs Bylaw #1005 Page 2 of 2 Bylaw #1019 Borrowing Bylaw ASFF (addendum 7.c) Page 20 of 59

21 Bylaw No BEING a Bylaw of the Town of Carstairs in the Province of Alberta, to authorize the temporary borrowing by bank loan in WHEREAS, the Council of the Town of Carstairs, in the Province of Alberta, considers it necessary to borrow a sum of money to meet current operating expenditures and obligations of the Corporation. NOW THEREFORE, pursuant to the provisions of the Municipal Government Act, it is hereby enacted by the Council of the Corporation as a Bylaw that: 1. The Corporation borrows not more than the sum of twenty five thousand ($25,000.00) dollars from the ATB Financial MasterCard, Alberta for the purpose of meeting the current operating expenditures and obligations of the Corporation. 2. The Mayor and Chief Administrative Officer be hereby authorized for and on behalf of the Town of Carstairs, a. To apply to the ATB Financial for the aforesaid loan to the Town of Carstairs and, b. Execute on behalf of the Town of Carstairs such bills, debentures, promissory notes for similar forms or obligations that ATB Financial may require as evidence of and security for, all sums borrowed hereunder, AND each such bill, debenture promissory note or obligation shall be valid and binding upon the Town of Carstairs according to its tenor, and ATB Financial shall never be bound to inquire whether such officers are observing limitations of their authority as set forth in this Bylaw. 3. NOTWITHSTANDING THE FOREGOING, the Mayor and Chief Administrative Officer shall apply such part of the foregoing sum authorized to be borrowed in repayment of previous borrowings of the Town of Carstairs such that all amounts borrowed and outstanding by the Town of Carstairs at any time to ATB Financial and to all other persons, firms and corporations shall not exceed the amount of taxes levied or estimated to be levied by the Town of Carstairs for the current year. 4. ALL sums borrowed pursuant to paragraph 2 hereof, shall bear interest at a rate per annum as set by agreement with ATB Financial MasterCard. 5. ALL sums authorized to be borrowed hereunder, including interest, shall be due and payable monthly, unless hereafter extended by authority of the Council of the Town of Carstairs. 6. AS security for payment of money borrowed pursuant to paragraph one, hereof, the Council hereby pledges to ATB Financial the whole of the unpaid taxes and penalties on taxes assessed or levied in any prior years together with penalties thereon, that are owed to the Town of Carstairs and the whole of the taxes from the current year that are now or may become owing to the Town of Carstairs, but such security shall be collateral to the obligation of the Town of Carstairs to repay with interest all sums borrowed from ATB Financial and ATB Financial shall not be bound to recover any such taxes or penalties before being entitled to payment from the Town of Carstairs. 7. This bylaw comes into force on the final passing thereof. READ A FIRST TIME THIS 12 TH DAY OF JANUARY A.D., 2015 READ A SECOND TIME THIS 12 TH DAY OF JANUARY A.D., 2015 READ A THIRD AND FINAL TIME THIS 12 TH DAY OF JANUARY A.D., 2015 Lance Colby - Mayor Carl McDonnell, CAO Bylaw #1020 Borrowing Bylaw MasterCard Page 21 of 59

22 Bylaw No BEING a Bylaw of the Town of Carstairs in the Province of Alberta, the purpose of this Bylaw is to authorize the Council of the Municipality to incur indebtedness by the issuance of loan(s) in the amount of $230, for the purpose of purchasing Lot 7, Block 24, Plan 1098LK. WHEREAS the Council of the Municipality has decided to issue a Bylaw pursuant to Section 257 of the Municipal Government Act to authorize the financing, undertaking and completion of the Land Purchase; WHEREAS Plans and specifications have been prepared and the total cost of the project is estimated to be $230,000.00; WHEREAS in order to complete the project it will be necessary for the Municipality to borrow the sum of $230, for a period not to exceed 5 years, from ATB Financial, by the issuance of a loan and on the terms and conditions referred to in this Bylaw; WHEREAS the estimated lifetime of the project financed under this Bylaw is equal to, or in excess of 25 years; WHEREAS the principal amount of the outstanding debt of the Municipality at December 31, 2013 is $2,846,321 no part of the principal or interest is in arrears; WHEREAS all required approvals for the project have been obtained and the project is in compliance with all Acts and Regulations of the Province of Alberta. NOW THEREFORE the Council of the Municipality duly assembled, enacts as follows: 1. This Bylaw shall be named The Borrowing Bylaw for the Purchase of Lot 7, Block 24, Plan 1098LK 2. That for the purpose of purchasing Lot 7, Block 24, Plan 1098LK the sum of Two hundred and thirty thousand ($230,000.00) be borrowed from ATB Financial by way of a loan on the credit and security of the Municipality at large, of which amount the full sum of $230, is to be paid by the Municipality at large. 3. The proper officers of the Municipality are hereby authorized to issue loan(s) on behalf of the Municipality for the amount and purpose as authorized by this Bylaw, namely the purchase of Lot 7, Block 24, Plan 1098LK. 4. The Municipality shall repay the indebtedness according to the repayment structure in effect, namely semi-annual or annual equal payments of combined principal and interest installments not to exceed Five (5) years calculated at a rate not exceeding the interest rate fixed by ATB Financial on the date of the borrowing and not to exceed Prime + 0 percent. 5. The Municipality shall levy and raise in each year municipal taxes sufficient to pay the indebtedness. 6. The indebtedness shall be contracted on the credit and security of the Municipality. 7. The net amount borrowed under the Bylaw shall be applied only to the project specified by this Bylaw. 8. This Bylaw comes into force and effect from the first day after the date of the third reading thereof. READ A FIRST TIME THIS 12 TH DAY OF JANUARY A.D., 2015 READ A SECOND TIME THIS 12 TH DAY OF JANUARY A.D., 2015 READ A THIRD AND FINAL TIME THIS 12 TH DAY OF JANUARY A.D., 2015 Mayor, Lance Colby CAO, Carl McDonnell Bylaw #1021 Borrowing Bylaw for Purchase of Lot 7, Page 22 of 59

23 Carstairs 20/20 Appointment - Maxine Henry (addendum Page 23 of 59

24 MINUTES OF THE EXECUTIVE COMMITTEE MONDAY, JANUARY 5, 2015, 7:30 A.M. CARSTAIRS MUNICIPAL OFFICE IN ATTENDANCE: ABSENT: CALL TO ORDER: ADDED ITEMS: ADOPTION OF AGENDA: Mayor Colby, and Councilors Allan, and Blair, CAO Carl McDonnell, and Recording Secretary Brenda Coles Nil Mayor Colby called the meeting of January 5, 2015, to order at 7:36 a.m. Nil Motion by Councilor Allan to adopt the agenda of January 5, 2015, as presented. ADOPTION OF MINUTES: Motion by Councilor Allan to adopt the minutes of the December 15, 2014 as amended. UNFINISHED BUSINESS: DELEGATIONS: NEW BUSINESS: Nil Nil Nil REPORTS: 1. Financial Report December CAO gave an oral report on revenue and expenses AP will run for two weeks in January. -Waiting on Federal Gas Tax Grant to finalize the capital. - No questions on financials. 2. Development Updates - CAO gave an oral report on the following developments: - Heritage Point -Tom Nicklefork Property - Stone Garden - Stone Bridge - Havenfield - West Highland - Scarlett Ranch - Eastgate - Carlington - 10 th Avenue 3. Personnel Evaluations - Evaluations with staff are presently being done. - Sheldon Krasniak will be starting officially with the Town on Monday, January12, CAO Meetings - Next CAO meeting will be on either January 8, 2015 or January 15, 2015, to include discussions on the Waste Commission, Hub Radio System, and Fire Retreats and to implement a plan for 2015 to move forward. Executive Committee minutes of January 5, 2015 Page 24 of 59

25 Executive Committee Meeting January 5, 2015 Page 2 of 2 Motion by Councilor Allan to accept all reports as information and to circulate to Council. CORRESPONDENCE: GENERAL DISCUSSION: Nil - Reception Centre was opened on January 2, 2015 to accommodate travellers, due to a storm system and white out conditions on Highway QEII at around 3:00 p.m. There were a dozen people who required shelter at the Carstairs Arena and were provided food, beverages and transportation, ended at 7:00 p.m. - Recycling and garbage communication needs to be improved, high volumes of pick up over the holiday left residents concerned and unsure about pick up times and dates. Information needs to be place on the Town website alert banner to notify residents of issues and times (also placed on the Carstairs Swap & Buy). Council should be informed when the information is out there as they need to know what to tell residents when they get the calls. - Positive feedback was provided to Council from area residents regarding snow removal in Carstairs. - Larger amounts of snow last year was a factor in the number of concerns received, most residents this year appear pleased so far with the Town snow removal services for clearing and storage of snow, along with ice conditions. Residents have expressed Operations are doing a good job in these areas. NEXT MEETING: January 19, 2015 ADJOURNMENT: Motion by Councilor Allan to adjourn the meeting of January 5, 2015, at 8:31 a.m. Mayor Colby, Chair Carl McDonnell, CAO Executive Committee minutes of January 5, 2015 Page 25 of 59

26 MINUTES OF THE STRATEGIC PLANNING & CORPORATE AFFAIRS COMMITTEE TUESDAY, DECEMBER 9, 2014, 7:30 A.M. CARSTAIRS MUNICIPAL OFFICE IN ATTENDANCE: Councilors Blair, Roberts and Green, CAO Carl McDonnell, and Recording Secretary Brenda Coles ABSENT: CALL TO ORDER: ADDED ITEMS: Councilor Blair called the meeting of the December 9, 2014, to order at 7:30 a.m. Nil ADOPTION OF AGENDA: Motion by Councilor Roberts to adopt the agenda of December 9, 2014, as presented. ADOPTION OF MINUTES: Nil UNFINISHED BUSINESS: DELEGATIONS: NEW BUSINESS: Nil Nil 1. Election of Chair Motion by Councilor Green to appoint Councilor Blair as chairperson of the Strategic Planning and Corporate Affairs Committee. 2. Functions a) Financial Planning b) Development of Facilities and Infrastructure c). Review and Develop Planning Documents Plans d) Review and Develop an Asset Plan. Motion by Councilor Roberts to adopt all functions of the Strategic Planning and Corporate Affairs Committee and to circulate to Council. REPORTS: 1. FINANCIAL a) Financial Statement b) Forecasting Report c) Capital Project Report d) Loans & Debentures e) Project Report Strategic Planning and Corporate Affairs Page 26 of 59

27 Strategic Planning & Corporate Affairs Committee Meeting December 9, 2014 Page 2 of 3 2. DEVELOPMENT a) Permits b) Compliances 3. PLANNING a) Subdivisions b) Municipal Development Plan c) Planning Procedures CORRESPONDENCE: Nil GENERAL DISCUSSION: - Look at a new fee structure for Development which would include residential fees by square foot and commercial fees by dollar value. - New committee information gathering and how they will evolve in six months to a year before you get fruits from these. - Look at developing a yearly brochure or booklet for the community; what the Town achieved this year, where are we going, how the Town is looking financially, and growth in development and planning, and in recreation. Feeding residents a little bit of actual data; new home starts, on course for about 60 houses that s a subdivision, number of house sales this year houses, 10 percent turn -over, new homes, people upgrading, this is a proactive community., - Be cognoscente of good financial stewardship and learn from mistakes made by other communities through poor planning and management. - Annual report to the Community, on infrastructure, facilities, master plans, water systems, and taxes. - Providing services which people want, however the Town can only grow at the certain rate, and at a pace we can financially handle. - Evolve, after 3 or 4 meetings. A lot to do on financial planning side and large infrastructure in the years to come and what we can expect from government funding and input, looking at capital reserves and how to fund, and not borrow cash. - To build and have a plan in place to follow priorities which extends into the next election year To ensure Council looking forward, towards big picture and big ticket items such as infrastructure and equipment; to make sure we are aware of where we are going, and what is required financially. NEXT MEETING: January 13, 2014 ADJOURNMENT: Motion by Councilor Green to adjourn the meeting of December 9, 2014, at 8:30 a.m. Strategic Planning and Corporate Affairs Page 27 of 59

28 Strategic Planning & Corporate Affairs Committee Meeting December 9, 2014 Page 3 of 3 Mayor Colby, Chair Carl McDonnell, CAO Strategic Planning and Corporate Affairs Page 28 of 59

29 MINUTES OF THE PERFORMANCE EVALUATION COMMITTEE FRIDAY, DECEMBER 12, 2014, 7:30 A.M. CARSTAIRS MUNICIPAL OFFICE IN ATTENDANCE: ABSENT: Mayor Colby, Councilors Gil, Allan and Cooper, CAO Carl McDonnell, and Recording Secretary Brenda Coles Nil CALL TO ORDER: Councilor Cooper called the meeting of December 12, 2014, to order at 7:35 a.m. ADDED ITEMS: ADOPTION OF AGENDA: Nil Motion by Councilor Allan to adopt the agenda of December 12, 2014, as presented. ADOPTION OF MINUTES: Nil UNFINISHED BUSINESS: DELEGATIONS: NEW BUSINESS: Nil Nil 1. Election of the Chair Motion by Councilor Allan to appoint Councilor Cooper as chairperson of the Performance Evaluation Committee. 2. Functions a) Prioritize Performance Based Budgeting on each of the Town Departments starting with Parks and Naturalized Areas, Protective Services, Transportation and Utilities, and Administration. b) Under Facility Utilization decide what levels of soft services to provide; comparable to what other communities are offering in dollar values and set what the percentages of costs to the community and recovery should be, in relations to affordability for families and/or children. c) To provide levels of services for Emergency Services Regulations of Fire Department, Citizens on Patrol, Disaster Services, and Community Constables. The Committee may need to split into two functions eventually. d) Complete an annual report for the community on what our plan is. There will be some overlap and crossover with the other four committees; enough for continuity to prepare the annual plan and in allowing for comparison of surrounding communities, and to complete an annual a review. Motion by Councilor Allan to adopt the functions of the Performance Evaluation Committee as information and to circulate to Council. Performance Evaluation Committee minutes of Page 29 of 59

30 Performance Evaluation Committee Meeting December 12, 2014 Page 2 of 3 REPORTS: 1. Facility Utilization Report 2. Emergency Service Report 3. Fire Report 4. Bylaw Report 5. Emergency Management Report 6. RCMP Report 7. Citizens on Patrol Report 8. Performance Based Budgeting Report 9. CAO 1. Carl McDonnell gave an overview on each of the proposed reports to use for the committee. 2. City Wide Program Currently the Town uses this system for Tangible Capital Assets, it may also be used to generate work orders, and to track equipment and employee hours. It would provide the Town with the ability to put a dollar value on man and equipment hours, how long it takes to complete a job and project costing. It would require all staff in the department to upgrade to Smart Phones for tracking capability; currently Rob, Corriena and John all have smart phones. 3. Report Exec Software Lynn Fox has inputted the 2014 Fire Reports and Calls into the system and has twenty more reports left to do. The Fire Department will input the remainder of reports for their training session on the system. It appears to be a more comprehensive system than FirePro. CORRESPONDENCE: GENERAL DISCUSSION: Nil - Performance based budgeting to start for the January meeting. - Under facilities consider the soft services such as the Arena, Community Hall, and Library in regards to levels of service and recovery. - The Committee would like to bring in the Security Services delegation for the February meeting. - The Committee will need to look at where we are going in the future; to move forward on the debt reduction plan prior to , to have a direction and plan in place. - Discussion on reporting and where it leads, towards the future and using it to bring something different. NEXT MEETING: January 14, 2014 ADJOURNMENT: Motion by Councilor Allan to adjourn the meeting of December 12, 2014, at 8:38 a.m. Performance Evaluation Committee minutes of Page 30 of 59

31 Performance Evaluation Committee Meeting December 12, 2014 Page 3 of 3 Mayor Colby, Chair Carl McDonnell, CAO Performance Evaluation Committee minutes of Page 31 of 59

32 MINUTES OF THE EXTERNAL RELATIONS COMMITTEE WEDNESDAY, NOVEMBER 26, 2014, 7:30 A.M. CARSTAIRS MUNICIPAL OFFICE IN ATTENDANCE: ABSENT: Mayor Colby, Councilors Green, and Gil, CAO Carl McDonnell, and Recording Secretary Brenda Coles N. Cooper CALL TO ORDER: CAO McDonnell called the meeting of November 26, 2014, to order at 7: 30 a.m. ADDED ITEMS: ADOPTION OF AGENDA: ADOPTION OF MINUTES: UNFINISHED BUSINESS: DELEGATIONS: NEW BUSINESS: Nil Motion by Mayor Colby to adopt the agenda of November 26, 2014, as presented. Nil Nil Nil 1. Election of the Chair Motion by Councilor Gil to appoint Councilor Green as chairperson of the External Relations Committee. 2. Functions a) To enable policy development regarding external relations and public affairs b) To prepare resolutions as required and attend AUMA and FCM conferences c) To facilitate and schedule a minimum of one annual advocacy meeting with various external organizations and boards Motion by Councilor Gil to adopt the functions of the External Relations Committee as information and to circulate to Council. REPORTS: 1. Community Organization - Nothing to report at this time 2. Regional Organization - Nothing to report at this time 3. Communication - Nothing to report at this time 4. CAO - Carl McDonnell gave an oral report on 1. Attending Carstairs 20/20 meeting on Thursday 2. Attending School Board meeting on Friday 3. Town and School Board will need to set up a meeting for January 2015, prepare an agenda and book small meeting room at the Community Hall. External Relations Committee minutes of Page 32 of 59

33 External Relations Committee Meeting November 26, 2014 Page 2 of 2 Motion by Councilor Gil to accept the reports as information and to circulate to Council. CORRESPONDENCE: GENERAL DISCUSSION: Nil 1. Skateboard Park Committee Three possible build locations, Tiny LaFleur Park, Memorial Park and the Rodeo Grounds Surveys Town of Carstairs, Carstairs 20/20, School Board, Carstairs Library Board and Lions Club, most of which would be funded through the town through partnership monies. 3. Town of Carstairs Surveys - Possibility of having an annual survey and invite Town partnerships to participate in one survey with a total of thirty questions instead of sending out individual surveys. 4. Gymnasiums Utilization and booking times. 5. Facilities are in place and waiting for population to fill them. 6. Unorganized sports available Pond Hockey. 7. Concession Hours - Not open for hockey practices, however are open for games, on Thursday, Friday, Saturday, and Sunday.. 8. Helmet Policy in place and helmets are available for Public skating Hockey practices, and School skating. NEXT MEETING: January 28, 2015 ADJOURNMENT: Motion by Councilor Gil to adjourn the meeting of November 26, 2014, at 8:08 a.m. Councilor Green, Chairperson Carl McDonnell, CAO External Relations Committee minutes of Page 33 of 59

34 MINUTES OF THE POLICY & GOVERNANCE COMMITTEE TUESDAY, NOVEMBER 25, 2014, 7:30 A.M. CARSTAIRS MUNICIPAL OFFICE IN ATTENDANCE: ABSENT: CALL TO ORDER: ADDED ITEMS: ADOPTION OF AGENDA: Councilors Blair, Roberts and Allan, CAO Carl McDonnell, and Recording Secretary Brenda Coles Nil Councilor CAO called the meeting of November 25, 2014, to order at 7:05 a.m. Nil Motion by Councilor Allan to adopt the agenda of November 25, 2014, as presented. ADOPTION OF MINUTES: Nil UNFINISHED BUSINESS: DELEGATIONS: NEW BUSINESS: Nil Nil 1. Election of Chair Motion by Councilor Blair to appoint Councilor Roberts as chairperson of the Policy & Governance Committee as information and to circulate to Council. 2. Functions a) Functions: Bylaws, Policies and Agreements b) A policy and a bylaw will be reviewed at each meeting c) Agreements come up December 31 st of each year and usually 90% are automatically renewed and the other 10% will be brought to the committee for review. d) Review and Develop Community Plans and Studies; the committee will pick a different plan/study for each meeting to review and update. It has been eight to ten years since last updated and reviewed. Motion by Councilor Blair to adopt the functions of the Policy & Governance Committee as information and to circulate to Council. 3. Events Guideline Draft of the Events Planning Guideline was distributed. Councilors will review and bring back for discussion at the next meeting. Motion by Councilor Allan to accept the report as information and circulate to council. REPORTS: 1. Bylaws - Nil Policy and Governance Committee minutes of Page 34 of 59

35 Policy & Governance Committee Meeting November 25, 2014 Page 2 of 2 2. Policies - Nil 3. Agreements - Nil 4. CAO s Report - CAO gave an oral report CORRESPONDENCE: GENERAL DISCUSSION: Nil 1. Events Coverage Insurance and Town Liability Form NEXT MEETING: January 27, 2015 ADJOURNMENT: Motion by Councilor Blair to adjourn the meeting of November 25, 2014, at 8:30 a.m. Councilor Roberts, Chairperson Carl McDonnell, CAO Policy and Governance Committee minutes of Page 35 of 59

36 Mountain View Regional Waste Management Page 36 of 59

37 Mountain View Regional Waste Management Page 37 of 59

38 Mountain View Regional Waste Management Page 38 of 59

39 Mountain View Regional Waste Management Page 39 of 59

40 Mountain View Regional Waste Management Page 40 of 59

41 Mountain View Regional Waste Management Page 41 of 59

42 Mountain View Regional Waste Management Page 42 of 59

43 Mountain View Regional Waste Management Page 43 of 59

44 Mountain View Regional Waste Management Page 44 of 59

45 Mountain View Regional Waste Management Page 45 of 59

46 Mountain View Regional Waste Management Page 46 of 59

47 Mountain View Regional Waste Management Page 47 of 59

48 Mountain View Regional Waste Management Page 48 of 59

49 Mountain View Regional Waste Management Page 49 of 59

50 Mountain View Regional Waste Management Page 50 of 59

51 Mountain View Regional Waste Management Page 51 of 59

52 Mountain View Regional Waste Management Page 52 of 59

53 Mountain View Regional Water Commission minutes Page 53 of 59

54 Mountain View Regional Water Commission minutes Page 54 of 59

55 Mountain View Regional Water Commission minutes Page 55 of 59

56 Village of Cremona - Charter for Mutual Cooperation Page 56 of 59

57 Alberta Health Services - EMS Calgary Zone Page 57 of 59