CITY OF COLWOOD MINUTES OF REGULAR COUNCIL MEETING Monday, September 24, 2018 at 7:00 PM 3300 Wishart Road, Colwood, BC Council Chambers

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1 CITY OF COLWOOD MINUTES OF REGULAR COUNCIL MEETING Monday, September 24, 2018 at 7:00 PM 3300 Wishart Road, Colwood, BC Council Chambers DATE: To Council: Monday, September 24, 2018 at 7:00 PM Tuesday, October 9, adoption PRESENT Mayor Councillors ATTENDING Chief Administrative Officer Director of Corporate Services Director of Planning Director of Finance Deputy Director of Finance Manager of Development and Subdivision Manager of Building Inspections and Bylaw Services Administrative Assistant IV (Recorder) Carol Hamilton Lilja Chong Cynthia Day Gordie Logan Rob Martin Jason Nault Terry Trace Ian Howat Pat VanBuskirk Iain Bourhill Christopher Paine Jenn Hepting Brent Molnar Paul Preston Marcy Lalande Mayor Hamilton acknowledged meeting on the shared traditional lands of the Coast Salish People. 1. APPROVAL OF THE AGENDA That the agenda be approved as amended: Remove Item Recommendation: RZ Proposed Amendments to Colwood Land Use Bylaw No. 151, 1989 Setback Strata Road, Pet Day Care and Small Car Parking.

2 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 2 Staff will bring this forward to the October 9, 2018 Regular Meeting of Council with a cover report outlining considerations made by the APC. 2. PUBLIC PARTICIPATION Wendy-Sue Andrew representing Namaste Transition to Community Society informed Council she is in attendance to advocate for Kjosa for their permissive tax exemption application, and she is available should they have any questions about their application. Philip Nurse, General Manager for the Royal Colwood Golf Club,addressed Council about the Urban Forest Bylaw. He had questions relating to Section 5 (1)(i) of the bylaw. He requested clarification on the Forest Vegetation Plan, and that if Council approves it would they be exempt from the replanting tree ratios. Owner/Occupant of 3338 Acemink Road spoke about the Urban Forest Bylaw. She expressed the need to get a good communications piece out following the adoption of the bylaw. She asked it be clear that the bylaw applies if you are in an environmental development permit area. She asked for clarification on 5(c) that states a permit is not required where tree cutting or removal for the installation of roads or services shown on an engineering drawing. She said it is not clear whether building is also included and whether it meant there was a permit required and no replacement. On behalf of the Urban Forest Task Force, she thanked Council for the opportunity to provide input into the creation of the bylaw. She said there was discussion on the need for an Urban Forest Management Plan, which she hopes to see brought forward. Owner/Occupant 3341 Roberlack Road questioned who enforces the City Bylaws. He said Colwood has good Bylaw Officers, but nothing is enforced. He explained people are abusing the bylaws and no one is looking, he has never seen a bylaw officer or RCMP come down his street. Owner/Occupant 3336 Ocean Boulevard said he is attending in support of their Development Permit Application. He explained it is for a garage and that they would like to raise the floor level to put on a second level to put in a single suite for their son and to gain some storage. He noted they will be using existing foundations and will include a flat roof to minimize any effect on the neighbours. He highlighted a letter supporting their application and noted the application contains the elements expressed in Official Community Plan Policy , which has the objective of supporting the expansion of secondary suites including coach houses throughout the City. He asked that Council consider supporting their proposal and grant the exemptions requested. A resident spoke about the proposed Urban Forest Bylaw and his situation where the trees he planted at his home have killed his lawn. He noted the lawn is over the septic field.

3 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 3 He stated if he is unable to cut the trees down, he is unable to keep the grass over the septic field. He questioned if not having grass over the septic field could it result in the failure of the field. He noted the CRD guides suggest that grass is the best cover for a septic field. 3. MAYOR'S MESSAGE Discussion Item: No Documentation Mayor Hamilton advised that Orange Shirt Day is being held on September 30 th. Every Child Matters is the theme and is an opportunity for First Nations, Local Governments, Schools and Communities to come together in the spirit of reconciliation and hope for generations of children to come. It evolved from a First Nations mom who survived through the residential school system. Councillor Nault advised that he and his wife spent Saturday morning with the Green Team at Perimeter Park and helped to clear a couple of truck loads of broom and blackberries. He thanked the volunteer team for their work and encouraged Council to continue supporting the Green Team. 4. ADOPTION OF THE MINUTES 4.1. Adopt: That the following minutes be adopted as presented: Regular Meeting of Council - August 27, Public Hearing Minutes - August 27, 2018 [Re: Bylaw No. 1700] 4.2. Receive: MOVED BY: COUNCILLOR DAY That the following minutes be received: Committee of the Whole Minutes - May 7, Report of Public Hearing - August 27, 2018 [Re: Bylaw No. 1700]

4 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # Advisory Planning Commission Minutes - April 11, Emergency Planning Committee Minutes - May 15, CORRESPONDENCE REQUIRING COUNCIL DIRECTION There was no correspondence for Council s consideration. 6. NEW BUSINESS 6.1. PLANNING AND LAND USE Recommendation: Development Variance Permit Application DVP Ocean Boulevard [Referred from Advisory Planning Commission Meeting held September 12, 2018] The Director of Planning, Iain Bourhill provided an overview of the Advisory Planning Commissions September 12, 2018 discussion regarding Development Variance Permit Application DVP Ocean Boulevard. He explained the application is to allow the construction of an accessory dwelling unit above an existing garage. Mr. Bourhill provided an overview of the requested variances to the Colwood Land Use Bylaw. Staff are supportive of the application provided the applicant construct the accessory dwelling unit in accordance with the plans provided to the Advisory Planning Commission. In addition, the applicant register, a non-stratification covenant prior of the issuance of a building permit. It was advised the application included a letter of support from the adjacent landowner. That Development Variance Permit No. DVP be authorised for issuance, which would have the effect of: A. Relaxing section2.4.02(5) of the Land Use Bylaw (No. 151)to increase the maximum size of an accessory dwelling unit from 60m2to 85m2; B. Relaxing section2.4.04(2) of the Land Use Bylaw (No. 151)to increase the maximum height of an accessory dwelling unit from 4.24 to 6m; and, C. Relaxing section (2)(D)of the Land Use Bylaw (No. 151)to reduce the minimum side and rear yard setbacks for an accessory dwelling unit that exceeds one storey from 3.0m to 1.0m.

5 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 5 SUBJECT TO the following conditions to the satisfaction of the City of Colwood: A. The constructed design and location of the accessory dwelling unit shall be substantially compliant with the Survey Certificate and Elevation Drawings attached to the Staff Report titled Development Variance Permit Application No. DVP Ocean Boulevard in Appendices 4 and 5, presented to the Advisory Planning Commission on September 12th, 2018 to the satisfaction of the City of Colwood. B. Prior to the issuance of a building permit, the applicant shall register a nonstratification covenant with the BC Land Title and Survey Authority to the satisfaction of the City of Colwood. On the property located Lot 1, Section 4, Esquimalt District, Plan VIP47093 (3366 Ocean Boulevard) Recommendation: Development Variance Permit Application - DVP Island Highway [Referred from Advisory Planning Commission Meeting held September 12, 2018] The Director of Planning, Iain Bourhill provided an overview of the Advisory Planning Commissions September 12, 2018 discussion regarding Development Variance Permit Application DVP Island Highway. He explained the application is to allow additional facia signs including one that will be slightly over the maximum height within the sign bylaw. The application is part of an exterior renovation at the Wendy s Restaurant. Mr. Bourhill provided an overview of the requested variances to the Colwood Sign Bylaw. Staff are supportive of the application provided the applicant construct the signs as per the submitted plans. Mr. Bourhill advised the proposed signs comply with the signage guidelines contained with the Official Community Plan. The type and placement of signs should not have any negative impact on light pollution. MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR LOGAN That Development Variance Permit No. DVP be authorized for issuance, which would have the effect of: a. Increasing the maximum number of facia signs per business per building face, pursuant to Section 12 of the Sign Bylaw, No. 60, from 1 to 2 for the north building face (Island Highway Frontage); AND b. Increasing the maximum number of facia signs per business per building face, pursuant to Section 12 of the Sign Bylaw, No. 60, from 1 to 2 for the south building face (drive thru edge); AND

6 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 6 c. Increasing the maximum height of a facia sign from 1.2m to 1.57m, a variance of 0.37m, for a facia sign on the south building face (drive thru edge). SUBJECT To the following conditions to the satisfaction of the City of Colwood: A. The design and placement of the facia signs is substantially compliant with the drawings attached to the Staff Report titled Development Variance Permit Application No. DVP Island Highway in Appendix 2, Appendix 3 and Appendix 4, presented to the Advisory Planning Committee on 12-SEP-2018 to the satisfaction of the City of Colwood. On the property described as Lot 1 Section 1 Esquimalt District Plan VIP73591 except that part in Plan VIP88470 AND EPP17154 (1800 Island Highway) Report - Senior Planner Request to waive Clause 9 (Schedule A) of Covenant No. "CA " and discharge Covenant No. "CA " for 686 Donovan Avenue RZ / DP The Director of Planning, Iain Bourhill, provided an overview of the Senior Planner's August 27, 2018 report regarding request to waive Clause 9 (Schedule A) of Covenant No. "CA " and discharge Covenant No. "CA " for 686 Donovan Avenue. Mr. Bourhill explained the subdivision is currently being developed and servicing has been installed. A septic field is to be integrated into the strata roadway that is proposed for the eightlot subdivision. The new proposal is to have the septic field in the rear of the subdivision. The approving authority, Island Health has confirmed this is an adequate means of disposing of sewer, and therefore staff recommend the covenant that enshrines this issue be discharged to allow the septic field to be built as proposed. It was noted the new Official Community Plan indicates new developments are to be on sewers and it was questioned how it effects the future provision of sewers to the area. Mr. Bourhill noted the development was approved prior to the Official Community Plan being adopted, and sanitary sewer on the municipal system is not available to them at this time. That Council: Approve the request to waive Clause 9 of the Development Agreement (Covenant No. "CA ") and to discharge Covenant No. "CA ".

7 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 7 This would have the effect of removing the requirement to locate the sewerage system on Strata Lot 1 and authorize the Mayor and CAO to execute an amendment to a section 219 covenant on the property described as Lot 1, Section 69, Esquimalt Plan VIP9798 (686 Donovan Avenue) Report - Director of Planning Park Dedication Goldfinch Avenue PIT The Director of Planning, Iain Bourhill, provided an overview of his September 17, 2018 report regarding Park Dedication Goldfinch Avenue. Mr. Bourhill informed Council Goldfinch Avenue is currently used as public open space, but has not been dedicated as park. He explained locally the land is referred to as Pit House Park although it is not the official name. Staff are recommending naming of the park should happen after formal dedication of the property. The Manager of Development and Subdivision, Brent Molnar explained the report provided for the lease consideration for the sales centre addressed the property not being designated as park. Mr. Molnar advised the City could enter into an agreement to lease portions of park space. The consideration for the lease of the property met the processes; the public was engaged and offered comments. The changing of the designation from land asset to a park asset wont effect the lease or change the disposition consideration that was proceeded by Council. Mr. Bourhill explained that the CD6 Zone includes Sales Centres as a permitted use in that space. It was questioned if the change from green space to a park would cause additional costs for maintenance. The Chief Administrative Officer, Ian Howat explained the type of park would determine costs. A recreation park would have a higher maintenance cost then if it is a natural park. It will be up to Council to determine if it will remain a natural green space or a recreational park. A report will be coming forward to Council on park service levels, for advice back from Council on expectations of service levels for maintaining Colwood parks. It was noted the Coastal Erosion Study brought forward the relocation of the Ocean Boulevard pump station and Pit House Park was one of the possible locations. It was questioned if the use of a sewer pump station would be included as one of the uses of the park. Mr. Bourhill noted the dedication of the land as park would not impede an additional Council decision to move the pump station to the site. Staff are looking at including it in the zoning amendment that would be a global review to allow municipal structures in all zones. MOVED BY: COUNCILLOR NAULT SECONDED: COUNCILLOR LOGAN That Council resolve to dedicate the property located at 170 Goldfinch Avenue as parkland.

8 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # Memorandum - Planner 544 Windthrop Road - Zoning Amendment Bylaw No RZ The Manager of Subdivision and Development provided an overview of the September 19th, 2018 memorandum regarding 544 Windthrop Road - Zoning Amendment Bylaw No Mr. Molnar advised Bylaw No is scheduled on the agenda for Adoption. The Council direction at the Regular Meeting of Council on September 14, 2015 was that a Section 219 covenant be registered for the conditions of Council prior to adoption of the bylaw. Mr. Molar informed Council the covenant has been prepared, and signed by the applicant. Staff anticipate the covenant will be registered at Land Titles within a week. That the memorandum entitled "544 Windthrop Road - Zoning Amendment Bylaw No. 1598" be received for information FINANCE AND ADMINISTRATION Report - Director of Finance 2019 Permissive Tax Exemptions [Council: Director will introduce the report. Applicants in attendance may wish to briefly speak to their application at this time.] EXE-1876 The Director of Finance, Christopher Paine, provided an overview of his September 17, 2018 report regarding 2019 Permissive Tax Exemptions. He informed Council that four applications were received, three that were previously approved applicants and one new applicant. Mr. Paine noted there is a legislative deadline of October 31, 2018 for the Permissive Tax Exemption bylaw to be adopted, in order for it to be effective for the proceeding year. Mr. Paine informed Council that Bylaw No was prepared for the previously approved permissive tax exemptions, by exempting a portion of the improvements only. Mr. Paine advised Pacific Centre Family Association is now at its permit location of 324 Goldstream Avenue; resulting in the exemption amount changing slightly. Bylaw No has been prepared for the new application, to allow Council to determine whether they would like to provide a permissive tax exemption. He noted the new application is for 2301 Marlene Drive owned by Namaste and leased by Kjosa Society.

9 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 9 The Kjosa Society provides residence to two individuals with disabilities. The basement is used by Lifetime Networks to provide programs that target adults with disabilities and the garden for an inclusion works program. Bylaw No would provide a full exemption to both land and improvements. Mr. Paine explained staff are recommending to move to a four-year exemption cycle to coincide with election terms. He explained that rationale is so the permissive tax exemptions remain stable from year to year and will result in significant administrative savings for both City staff and the applicants. Mr. Paine advised that there is representation from the applicants in the audience should Council have any questions. He noted when an exemption is provided for the following year there is not an opportunity for Council to rescind it during the year. If Council wants to rescind an exemption there would be a one-year period to do. Namaste was asked if they have applied for a community grant in the past. Ms. Andrew, representing Namaste said they have applied for many grants, they have a fee for service, as well some individuals have government funding. She advised they have not previously applied for a grant from the City of Colwood. It was suggested Namaste should apply for an annual grant rather then a permissive tax exemption. Wendy-Sue Andrew, Executive Director of Lifetime Networks provided an overview of their affiliation with Namaste and Kjosa. Ms. Andrew provided an overview of the programs provided at Kjosa. She explained the exemption on the taxes would enable them to keep the programs going and make needed repairs. MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR DAY That Council direct staff to prepare the permissive tax exemption bylaw with four year terms for consideration during next year's permissive exemption deliberations. OPPOSED: COUNCILLOR NAULT 2.2. Report - Manager of Building Inspections and Bylaw Services Bylaw for the Management and Protection of the Urban Forest within the City of Colwood URB The Manager of Building Inspections and Bylaw Services, Paul Preston, provided an overview of his August 1, 2018 report regarding the Bylaw for the Management and Protection of the Urban Forest within the City of Colwood. He noted that Bylaw No is being presented to Council for consideration of the first three readings.

10 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 10 The Bylaw was based on the resolutions of Council and the recommendations of the Urban Forest Task Force. In addition, the Municipal Ticket Information Bylaw is also on the agenda for the first three readings to synchronize with the Urban Forest Bylaw. There has been one change to the protected trees as the city does not have any significant trees identified and to include them in the bylaw is problematic. Staff wish to bring it forward, to a future meeting, as criteria and process need to be determined. Mr. Preston noted that Section 5 of the exemptions relates to tree management plans that refers to section 7 permits. He explained the exemption that the Royal Colwood Golf Course was referring to does not require the golf course to have a tree management plan to cut down trees. Mr. Preston advised the Golf Course has a Tree Management Plan but it requires approval by Council. Once the plan is approved, they will have an exemption from the bylaw and would not require a Tree Management Permit; therefore, there would not be a requirement to plan replacement trees. It was questioned if the Forest Management Plan will be presented annually. Mr. Preston said it would be a decision of Council, but if the approved plans are followed, it should not need review annually unless there has been a change to the plan. SECONDED: COUNCILLOR NAULT That the "Urban Forest Bylaw" No. 1735, 2018 be considered for three readings under the Bylaw Section of the 24th September 2018 Council agenda; AND THAT the "Municipal Ticket Information Bylaw" No. 1314, 2010 as amended be considered for three readings under the Bylaw Section of the 24th September 2018 Council agenda. AND THAT staff develop a process and criteria for the identification of significant trees to be brought forward for future Council approval. OPPOSED: COUNCILLOR MARTIN Report - Director of Corporate Services Proposed Amendment to Council / Committee Procedure Bylaw No. 754, Definitions, Inaugural Meeting, Council Meetings PRO-1806 The Director of Corporate Services, Patricia VanBuskirk provided an overview of her September 4, 2018 report regarding proposed amendment to Council/Committee Procedure Bylaw No. 754, Definitions, Inaugural Meeting, Council Meetings.

11 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 11 She explained the bylaw governs how the City s meetings are managed. Ms. VanBuskirk noted that staff intend to do a full review of the Bylaw to come forward in the near future. Ms. VanBuskirk explained the amendment is for four items that staff felt a need to address immediately. Two of the amendments fall under the definitions section of the bylaw; the definition of Committee and Committee-of-the-Whole, which require clarification. The definition of Committee is a select, Ad Hoc, Standing Committee that is established by Council and it is usually comprised of members of Council and the public. The Committee-of-the-Whole meeting of the Council, solely comprised of Council members, there are no members of the public. Ms. VanBuskirk noted the other two changes relate to Inaugural meetings and Regular Meetings of Council. The Inaugural meeting change is to reflect recent legislation changes moving Municipal Elections to October from November. The Inaugural meeting has to now be held within the first ten days of November. In the month of December Colwood has always held their Council meetings on the first and third Mondays. Staff are suggesting with the change of the Inaugural Meeting that the second Monday in December be established as a Regular Meeting of Council. MOVED BY: COUNCILLOR DAY SECONDED: COUNCILLOR TRACE That the September 4, 2018 report from the Director of Corporate Services regarding the proposed amendments to Council/Committee Procedure Bylaw No. 754, 2004, amending the Definitions section, altering the date of the Inaugural Meeting following a general local election, and establishing council meeting dates, be received for information; and That Council/Committee Procedure Bylaw No. 754, 2004, Amendment No. 3 (definitions, inaugural/council meeting), Bylaw No. 1740, 2018, be given consideration when it comes up for discussion under the Bylaw Section of the September 24, 2018 regular meeting of council agenda Memorandum - Director of Corporate Services Consideration to Cancel the Regular Meeting of Council scheduled for October 22, PRO-1806 The Director of Corporate Services, Patricia VanBuskirk, provided an overview of her September 28, 2018 memorandum regarding consideration to cancel the Regular Meeting of Council scheduled for Monday October 22, Ms. VanBuskirk explained with the Municipal Election being held on October 20, 2018 staff wanted to give Council the option to focus on the election and the upcoming Inaugural Meeting.

12 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 12 MOVED BY: COUNCILLOR DAY SECONDED: COUNCILLOR CHONG That, due to the 2018 General Local Elections being held on October 20, 2018, the Regular Meeting of Council scheduled for 7:00 p.m. on Monday, October 22, 2018 be cancelled. OPPOSED: COUNCILLOR LOGAN 6.3. TRANSPORTATION AND PUBLIC INFRASTRUCTURE Recommendation: Coastline Erosion Study Final Report and Recommendations [Referred from Committee of the Whole Meeting held September 4, 2018] COA Councillor Cynthia Day provided an overview of the Committee's discussion from the Committee of the Whole meeting held on September 4, 2018, regarding Coastline Erosion Study Final Report and Recommendations. SECONDED: COUNCILLOR NAULT That Council direct staff to bring forward a line item for 200m of beach nourishment and the removal of improperly placed filter cloth below the upper layer of rock armour at the Ocean Boulevard Pump Station for Council s consideration during the 2019 Capital Budget process Recommendation: Technical Memorandums Ocean Boulevard Pump Station Relocation Options and Flood Construction Levels and Setback (Kerr Wood Leidal) [Referred from Committee of the Whole Meeting held September 4, 2018] OCE Councillor Cynthia Day provided an overview of the Committee's discussion from the Committee of the Whole meeting held on September 4, 2018, regarding Technical Memorandums - Ocean Boulevard Pump Station Relocation Options and Flood Construction Levels and Setback (Kerr Wood Leidal).

13 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 13 That Council direct staff to have KWL further refine Option 1 (relocation to Pit House Park) noted in KWL s Technical Memorandum entitled Pump Station Relocation Options Revision 2 dated August 28, 2018 to enable this option to be put out for tender in 2019 for construction in 2020, AND That Council direct staff to ensure that flood construction levels be recalculated by KWL prior to the final design and siting for the relocation of the Ocean Boulevard Pump Station, if any recommendations are endorsed by Council from Coastline Erosion Study undertaken by Northwest Hydraulic Consultants Ltd. 7. BYLAWS 7.1. Bylaw No Final Reading Colwood Land Use Bylaw No. 151, 1989, Amendment No. 149 (544 Windthrop Road), Bylaw No. 1598, LAN That Bylaw No. 1598, cited as "Colwood Land Use Bylaw No. 151, 1989, Amendment No. 149 (544 Windthrop Road), Bylaw No. 1598, 2015", be Adopted Bylaw No First, Second and Third Readings "Urban Forest Bylaw" No. 1735, URB MOVED BY: COUNCILLOR NAULT SECONDED: COUNCILLOR CHONG That Bylaw No. 1735, cited as "Urban Forest Bylaw" No. 1735, 2018, be given First Reading.

14 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 14 SECONDED: COUNCILLOR NAULT That Bylaw No. 1735, cited as "Urban Forest Bylaw" No. 1735, 2018, be given Second Reading. OPPOSED: COUNCILLOR MARTIN MOVED BY: COUNCILLOR CHONG SECONDED: COUNCILLOR NAULT That Bylaw No. 1735, cited as "Urban Forest Bylaw" No. 1735, 2018, be given Third Reading. OPPOSED: COUNCILLOR MARTIN 7.3. Bylaw No Final Reading Elected Officials Oath of Office Bylaw No. 1739, ELE MOVED BY: COUNCILLOR DAY SECONDED: COUNCILLOR LOGAN That Bylaw No. 1739, cited as "Elected Officials Oath of Office Bylaw No. 1739, 2018", be Adopted Bylaw No First, Second and Third Readings Council/Committee Procedure Bylaw No. 754, 2004, Amendment No. 3 (Definitions, Inaugural/Council Meetings), Bylaw No. 1740, PRO-1806 MOVED BY: COUNCILLOR DAY That Bylaw No. 1740, cited as "Council/Committee Procedure Bylaw No. 754, 2004, Amendment No. 3 (Definitions, Inaugural/Council Meetings), Bylaw No. 1740, 2018", be given First Reading.

15 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 15 SECONDED: COUNCILLOR DAY That Bylaw No. 1740, cited as "Council/Committee Procedure Bylaw No. 754, 2004, Amendment No. 3 (Definitions, Inaugural/Council Meetings), Bylaw No. 1740, 2018", be given Second Reading. MOVED BY: COUNCILLOR DAY That Bylaw No. 1740, cited as "Council/Committee Procedure Bylaw No. 754, 2004, Amendment No. 3 (Definitions, Inaugural/Council Meetings), Bylaw No. 1740, 2018", be given Third Reading Bylaw No First, Second and Third Readings "Municipal Ticket Information Bylaw" No. 1314, 2010, Amendment No. 9 (Schedules 1 and 19), Bylaw No. 1741, MUN That Bylaw No. 1741, cited as "Municipal Ticket Information Bylaw" No. 1314, 2010, Amendment No. 9 (Schedules 1 and 19), Bylaw No. 1741, 2018", be given First Reading. MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR LOGAN That Bylaw No. 1741, cited as "Municipal Ticket Information Bylaw" No. 1314, 2010, Amendment No. 9 (Schedules 1 and 19), Bylaw No. 1741, 2018", be given Second Reading. MOVED BY: COUNCILLOR NAULT SECONDED: COUNCILLOR CHONG That Bylaw No. 1741, cited as "Municipal Ticket Information Bylaw" No. 1314, 2010, Amendment No. 9 (Schedules 1 and 19), Bylaw No. 1741, 2018", be given Third Reading.

16 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # Bylaw No First, Second and Third Readings Development Permit Delegation Bylaw No. 1742, DEV That Bylaw No. 1742, cited as "Development Permit Delegation Bylaw No. 1742, 2018", be given First Reading. OPPOSED: COUNCILLOR DAY MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR LOGAN That Bylaw No. 1742, cited as "Development Permit Delegation Bylaw No. 1742, 2018", be given Second Reading. OPPOSED: COUNCILLOR DAY Councillor Day said she is not supporting Bylaw No as she believes that Council should be doing delegation themselves and she has voted consistently against delegation of authority. MOVED BY: COUNCILLOR TRACE That Bylaw No. 1742, cited as "Development Permit Delegation Bylaw No. 1742, 2018", be given Third Reading. OPPOSED: COUNCILLOR DAY 7.7. Bylaw No First, Second & Third Readings 2019 Permissive Tax Exemption, Bylaw No. 1743, EXE MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR LOGAN That Bylaw No. 1743, cited as "2019 Permissive Tax Exemption, Bylaw No. 1743, 2018", be given First Reading. SECONDED: COUNCILLOR DAY That Bylaw No. 1743, cited as "2019 Permissive Tax Exemption, Bylaw No. 1743, 2018", be given Second Reading.

17 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # 17 MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR CHONG That Bylaw No. 1743, cited as "2019 Permissive Tax Exemption, Bylaw No. 1743, 2018", be given Third Reading Bylaw No First, Second and Third Readings 2019 Permissive Tax Exemption - Namaste Transition to Community Society, Bylaw No. 1744, EXE MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR TRACE That Bylaw No. 1744, cited as "2019 Permissive Tax Exemption - Namaste Transition to Community Society, Bylaw No. 1744, 2018", be given First Reading. OPPOSED: COUNCILLOR DAY COUNCILLOR NAULT Councillor Day said she will not support the Property Tax Exemption at this time as they are new applicants that have never received a community grant from the City of Colwood prior. She said she would support them through a different methodology. She explained she is not familiar with the organizations involved,. It is important to have a long-term understanding of an organization before being included in the Permissive Tax Exemptions. That Bylaw No. 1744, cited as "2019 Permissive Tax Exemption - Namaste Transition to Community Society, Bylaw No. 1744, 2018", be given Second Reading. IN FAVOUR: COUNCILLOR MARTIN COUNCILLOR TRACE DEFEATED. 8. "IN-CAMERA" The In-Camera Council meeting was held at 6:00 p.m. prior to the start of the Regular Meeting of Council. All business was dealt with at that time.

18 Minutes of Regular Council Meeting - Monday, September 24, 2018 Page # RELEASE OF IN-CAMERA RESOLUTIONS It was advised that the following September 24, 2018 In-Camera resolution was released from its In-Camera classification: Resignation of Deputy Emergency Program Coordinator and Appointment of Deputy Emergency Program Coordinator That the City's Planner, Dennis Carlsen, be appointed to the volunteer position of Deputy Emergency Program Coordinator servicing on the Emergency Planning Committee, effective immediately. 10. ADJOURNMENT That the meeting adjourn at 8:17 p.m. APPROVED AND CONFIRMED CERTIFIED CORRECT