2. Present: Mayor Randolph Boyd Deputy Mayor Greg Mosychuk Councillors: Alan Saunders, Alex MacKenzie, Lorna Pocock CAO: Vicki Zinyk Staff

Transcription

1 1. Call to Order: The, was held on Tuesday,, in Council Chambers of the. Mayor Boyd called the meeting to order at 7:01 p.m. 2. Present: Mayor Randolph Boyd Deputy Mayor Greg Mosychuk Councillors: Alan Saunders, Alex MacKenzie, Lorna Pocock CAO: Vicki Zinyk Staff 3. Acceptance of Agenda: Mayor Boyd asked if there were any errors, additions or deletions to the agenda. Additions: 15. In-Camera c) Legal Moved, by that the agenda for the be accepted, as amended. Carried. RESOLUTION Delegation: a) Tom Strawson; President Golden Gems Tom proposed that the Transportation Committee, be sponsored equally by the Town Council and the Golden Gems o Council will appoint a representative of Council and two citizens from the community and the Golden Gems will appoint three representatives from the members of the Golden Gems roundtable discussion followed. Sub-committee of the Transportation Committee to develop a draft terms of reference and submit to both the Golden Gems and Town Council. Moved, by that Council take a short recess at 7:45 pm. Carried. RESOLUTION Mayor Boyd called the meeting back to order at 7:50 pm. 5. Approval of Minutes: a) The minutes of the of January 15, 2013 were brought forward. Mayor Boyd asked if there were any errors or omissions. Moved, by, that the minutes of the January 15, 2013 be accepted, as presented. Carried. RESOLUTION Page

2 6. Public Question & Answer: a) No public in attendance 7. Management Reports: a) Community Services - Attached Report #1 b) Operations - Attached Report #2 c) Economic Development - Attached Report #3 d) Town Manager - Attached Report #4 Moved, by that the Management reports be accepted, as presented. Carried. RESOLUTION Financial a) 2012 audit planning In preparation of the upcoming audit, the CAO provided Council with a copy of the 2012 audit planning letter. b) Financial indicator graphs CAO provide Council with the Financial Indicator Graphs generated for the. 9. Unfinished Business a) Land Strategy Luis Esteves, Senior Planner, Scheffer Andrew Ltd. provided Council with a draft of the Land Strategy Moved, by that Council go in-camera at 9:02 pm. Carried. RESOLUTION Moved, by that Council come out of in-camera at 10:12 pm. Carried. RESOLUTION b) Personnel Manual Moved, by Mayor Boyd, that Council accept and approve, the Personnel Manual, as presented. Carried. RESOLUTION Page

3 10. New Business: a) Municipal Election 2013 i. Voting options CAO provided Council with various options for voting in the Municipal Election other than on Election Day (special ballot, proxy, advance poll) Roundtable discussion followed Direction by Council; status quo with an advance poll being held on a Saturday ii. Appoint of Karen Weiss as Returning Officer Moved, by that Karen Weiss be appointed as Returning Officer for the October 2013 Municipal Election. Carried. RESOLUTION b) Chelsea s Pub signage request request received from Chelsea s Pub to place a business sign on the property of Badger s Trucking Moved, by that Chelsea s Pub be permitted to place a business sign on the property of Badger s Trucking, pending permission from Badger s Trucking and approval of the sign by our Economic Development Manager or Development Officer. In addition, they must reapply in September Carried. RESOLUTION c) Friends of the Bon Accord Public Library Society request received for donation for the Potluck and Silent Auction Moved, by, that Administration purchase and donate an item, valued at $50.00 for the Friends of the Bon Accord Public Library Society Silent Auction that is being held on March 9, Carried. RESOLUTION d) Economic Development Committee appointment Moved, by that Council appoint Al Koerner of A K Restorations to the Economic Development Committee for a three year term. Carried. RESOLUTION Page

4 11. Bylaws/Policies/ Agreements Bylaws a) Animal Control Bylaw Bylaw # Moved, by, that the Animal Control Bylaw Bylaw # be given 3 rd and final reading, as presented. Carried. RESOLUTION b) Electric Distribution System Franchise Agreement Bylaw Bylaw # Moved, by Mayor Boyd, that the Electric Distribution System Franchise Agreement Bylaw Bylaw # be given 1 st reading, as presented. Carried. RESOLUTION AGAINST: Agreements c) Electric Distribution System Franchise Agreement Moved, by, that Council accept the Electric Distribution System Franchise Agreement, as presented. Carried. RESOLUTION Policies d) Fees for Service Delivery Policy Moved, by, that Council accept the Fees for Service Delivery Policy, as presented. Carried. RESOLUTION Workshops/Meetings/ Conferences: a) Alberta library conference Charter service no member of Council able to attend the Alberta Library conference b) The Association of Professional Engineers and Geoscientists of Alberta (APEGA) no member of Council able to attend the APEGA luncheon Page

5 13. Correspondence a) Sturgeon County Bylaw Statistics b) Alberta Capital Region Wastewater Commission c) Northern Lights Library System 14. Press Questions & Answer No press in attendance 15. In-Camera a) Land Moved, by Mayor Boyd, that correspondence be dealt with and filed. Carried. RESOLUTION Moved, by, that Council go in camera at 10:58 pm. Carried. RESOLUTION Moved, by, that Council come out of in-camera at 11:29 pm. Carried. RESOLUTION Moved, by, that the Development Officer refine the Land Strategy document in consultation with the CAO prior to resubmission to Council for approval. Carried. RESOLUTION b) Personnel postponed until the next c) Legal Moved, by Mayor Boyd, that the Development Officer seeks legal clarification, based on discussion. Carried. RESOLUTION Page

6 16. Council Highlights for Press Snow removal Electric Distribution System Franchise Agreement Animal Control Bylaw 17. Adjournment Moved, by, that the be adjourned at 11:35 pm. Carried. RESOLUTION Mayor Boyd Chief Administrative Officer Vicki Zinyk Page

7 TOWN OF BON ACCORD COMMUNITY SERVICES FEBRUARY 5, 2013 REPORT #1 Functions Regional Staff Christmas Lunch- Dec 6 Winter Wonderland- Dec Hometown Christmas Seniors Almost Christmas Dinner- Nov Meetings & Workshops Sunflower Management Team Meeting- Dec 14 St. Albert/Sturgeon ECD Coalition Meeting- Dec 5 Colin Kobza- Tournament Meeting- Dec 12 FCSS Seniors Income Tax meeting- Dec 11 Community Services Board Meeting- Jan 16 Current Projects Crowsnest Community Services Business Plan 2013 Gibbons Community Grant Submissions Grant submissions- Canada Summer Jobs, Canada Heritage, Volunteer Alberta, Federal Museum Grant Gibbons Museum Accreditation (ongoing) CNCS Staff Project Plans 2013 Gibbons Facility Handbook Upcoming Events Family Day Weekend- February Youth Dance, Saturday January 26, Bon Accord Community Hall Kelly Taylor Crowsnest Community Services Director Page

8 TOWN OF BON ACCORD OPERATIONS FEBRUARY 5, 2013 REPORT #2 MONTH OF DECEMBER 2012 Roads Quite a bit of snow fell in December; Staff continues with winter road maintenance which includes plowing and hauling snow from areas around town. Again we are pleasantly surprised at the number of compliments this year that continue to come in with the way we are removing snow this as versus windrowing to the sides this year in residential areas. While it is still too early to have clear results in this pilot project a few things of note have come to light. One of which is, it is taking longer to do removal then it was thought it would. One of the main reasons for that is the limited size of loads that we are able to haul with the trucks we have. Different solutions for this are being discussed and considered. Training Training of new staff at the Arena continued in December. Also, in-house training is being conducted with the new Public Works Operator I employee. Safety The Safety Committee Meeting scheduled for December 18, 2012, had to be postponed due to unavailability of members, Christmas vacation schedules and workloads. Next meeting scheduled for January 15, Personnel Terry Doerkson has received his test results back from Alberta Environment and is now a certified Level 2 operator in Wastewater Collection and Water Distribution. MONTH OF JANUARY 2013 Public Works Was a busy start to January with year-end and new year processes being conducted in regards to payroll, accounts payables and staff performance reviews. The old Olympia ice resurfacer has finally been sold. Completion of the sale should be completed by the 6 th of February. Roads The majority of our time in public works this month has been with clearing and hauling of snow. With the style of removal we are doing this year we are finding an ever increasing number of residences placing either/both their sidewalk and driveway snow on the roadways in anticipation of us clearing it and hauling it away. This is happening enough so as to be a concern to us. Again, in January, we received a number of compliments on the snow removal process this year. Training In-house training of new staff at the Arena and in Public Works continues. On January 23 rd, 24 th and 25 th the supervisor attended his 4 th module of his CCML Course at the U of A downtown campus. Page

9 Water and sewer 2012 annual reports to Alberta Environment have been sent in. Safety A Safety Committee Meeting was held on January 15, One new member representing the Town Office staff attended her first meeting. There is still one vacancy from the Arena to be filled. Next meeting scheduled for February 19, Barry Sturrock Public Works Supervisor Page

10 REPORT #3 TOWN OF BON ACCORD ECONOMIC DEVELOPMENT FEBRUARY 5, 2013 Branding After developing the town s marketing logo began design of new website. As well, did brand strategy presentations to Council, Administration and to EDC on separate occasions. Initiatives Developed 2013 project plan and Gantt charted of project plan and presented plan to EDC in December meeting. The Gantt chart was requested by EDC for February meeting and is attached to council package. Development of a business survey has been completed and site visits will begin shortly within the next few weeks. Began the mapping project of existing land use and availability with future concept layers based on council retreat feedback and WE CREATED Initiative. Also aligning with WE CREATED starting to explore grant for municipal building lighting retrofits with MCCAC. As well, researching and discussions with IDA and Fortis about lighting retrofit, further discussions with IDA about developing designation submission. I will be working with a Chicago suburb on designation development documents and Flagstaff assisting as well. Promotion/Lobbying In January showed Town house property to potential parties interested in relocating house. In December and January had meetings with developers as well as an interested business looking to set up in town within this coming year. Hosted business mixer in December with business and community group invites and recently began developing displays for Open House in February. Inter-municipal Attended end of year meetings with Greater Edmonton Economic Development Task Force and Edmonton Regional Tourism Group (Sustainability Committee) working on grants for ERTG sustainability and GEEDT meetings discussion about a regional GIS system related to economic development information. Also, facilitated and attended meetings for Business Symposium, researched and met potential speakers and agents. Patrick Earl Economic Development Manager Page

11 TOWN OF BON ACCORD TOWN MANAGER FEBRUARY 5, 2013 REPORT #4 1. Finance 1.1 Year-end The year-end process is nearing completion and 2013 operations has commenced. Staff continued to ensure all administrative items are attended to in preparation of the annual audit. 1.2 Municipal Tax Arrears As 2012 came to a close the number of properties where landowners have Municipal Tax payments in arrears are identified and unfortunately are exposed to an arrears penalty of 15%, as of December 31, A letter was sent to all landowners where there was an arrears concern in attempt to remind those who may have overlooked payment in an attempt to assist in avoiding the penalty. 1.3 Auditor Hawkings, EPP have completed their interim audit; annual audit is confirmed for the week of February 25, Administration 2.1 Salary and Wage Grid Adjustments The 2013 salary and wage grids were adjusted for the Council approved (per the 2013 budget) Cost of Living Allowance (COLA). All applicable staff performance reviews have been conducted and adjusted to reflect the required changes. 2.2 Personnel Manual The Personnel Manual for Town staff has been re-written to accommodate and provide for proper practices and to ensure staff awareness of factors and/or processes that may affect their employment. The manual is being presented to Council as information on January 15, 2013 and is intended to be receiving Council approval on. Upon Council approval, all staff will be issued the manual for their use and reference. 2.3 Inspection Services Agreement A three year extension has been applied for per our services agreement. The agreement will now conclude January 2016 unless we choose to terminate earlier with a 90 day notice period. Unfortunately, there will also be an increase in permitting fees that builders/residents may be faced with when constructing new or replacing existing structures; the fees have not increased since The new fees will come into effect on February 1, Land 3.1 Vacated Rental Property The current renters have given notice and since moved from the Town owned property across from the Office. An advertisement is being placed to obtain bids for the house; the house is to be given away for no charge however the new owner must be committed to moving it off the lot at their cost, by a specified timeframe. An additional advertisement is being placed for rental accommodations should the house not attract interest for relocation, it will then be available for rent. Page