MUNICIPALITY OF CROWSNEST PASS COUNCIL MEETING MINUTES TUESDAY, DECEMBER 3, Blair Painter

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1 MUNICIPALITY OF CROWSNEST PASS COUNCIL MEETING MINUTES TUESDAY, DECEMBER 3, 2013 A regular meeting of the Council of the Municipality of Crowsnest Pass was held in Council Chambers on Tuesday, December 3, PRESENT: MAYOR: COUNCILLORS: Blair Painter Marlene Anctil, Dave Filipuzzi, Doreen Glavin, Bill Kovach, Shar Lazzarotto, Dean Ward Also present: Chief Administrative Officer Director of Planning, Engineering & Operations Director of Protective & Community Services Recording Secretary Absent: Director of Finance & Corporate Services Myron Thompson Frank Besinger Lyle Hannan Carolee Ison Marion Vanoni CALL TO ORDER Mayor Painter called the meeting to order at 7:00 pm. PUBLIC HEARING No Public Hearing was held. ADOPTION OF AGENDA Additions: In Camera b) Personnel (2) M# : Councillor Lazzarotto moved to adopt the agenda as amended. PAGE 1

2 ADOPTION OF THE PREVIOUS MINUTES PAGE 2 OF 11 Minutes of the Regular Council Meeting of November 19, 2013 Councillor Ward noted that a motion had been made when Council moved Out of Camera to accept the Chief Administrative Officer's resignation. M# : Councillor Kovach moved that the minutes of the Regular Council Meeting of November 19, 2013 be adopted as amended. DELEGATIONS Homeowners Wolfstone Subdivision Myron Thompson, Chief Administrative Officer, read a written submission provided by Daniel Gratton, Wolfstone Subdivision lot owner. The written submission addressed the following issues: The benefits of finishing this project in a timely fashion Potable water Sewage Lack of deposit Continued delay by providing extensions Paving, curb and gutters Fire protection Grades and elevation Taxes Wolfgang Wendrich Wolfstone and RV Subdivision Wolfgang Wendrich, Crowsnest Mountain Resort, was in attendance to address the Wolfstone Subdivision and RV Subdivision at Crowsnest Mountain Resort. A consulting engineer for the Crowsnest Mountain Resort was also in attendance. Mr. Wendrich requested a copy of the lot owners' written submission in order to provide a written reply. Discussion took place on water, waste water, the water treatment plant, and water co-ops. M# : Councillor Ward moved to extend the time period for the Wolfstone and RV Subdivision delegation an additional ten minutes. PAGE 2

3 PAGE 3 OF 11 Mr. Wendrich provided Mayor Painter with a binder of additional information which will include four requests that Mr. Wendrich is providing for Council's consideration. Mr. Wendrich requested that Council supply him with all of the information that was given to Council in past meetings about Wolfstone and the RV Subdivision by the Chief Administrative Officer, and that he wishes to be present in any further representation that the outgoing Chief Administrative Officer will have with Council about Wolfstone. The following topics were discussed by Mr. Wendrich: Finishing of the RV Subdivision Completion of Wolfstone Amendment of Land Use Bylaw 868, 2013 ADMINISTRATIVE AND AGENCY REPORTS CAO Report of Activities Myron Thompson, Chief Administrative Officer, distributed and reviewed a written report providing an update on activities and initiatives in the Municipal departments. The Chief Administrative Officer and Director of Planning, Engineering and Operations provided answers and clarification to questions from Council. M# : Councillor Ward moved that Administration provide a breakdown of the total costs and timelines of the branding process. M# : Councillor Lazzarotto moved to accept the CAO Report of Activities. Municipal Board & Committee Appointments Myron Thompson, Chief Administrative Officer, presented and reviewed a written report in reference to appointments to the Municipal Boards and Committees. IN CAMERA M# : Councillor Glavin moved to go In Camera at 8:10 pm to discuss the Municipal Board and Committee appointments. PAGE 3

4 PAGE 4 OF 11 OUT OF CAMERA M# : Councillor Ward moved that Council come Out of Camera at 8:30 pm. M# : Councillor Ward moved to accept the Administration recommendation for the following Municipal Board and Committee appointments and re-advertise for the remaining vacancies. Agriculture Services Board o 2 year term Christopher Smith o 1 year term Advertise o 2 year interim term expiring December 2014 Advertise Culture & Heritage Committee o 3 year term Tyler Folkard Community Economic Development & Tourism Advisory Committee o 3 year term Chad Petrone o 3 year term expiring in December 2014 Lynnette Jessop Family & Community Support Services Board o 3 year term Leslie McCallum o 3 year term Lindsey Douglas Municipality of Crowsnest Pass Library Board o 3 year term Cathy Pierzchala o 3 year term Pam Hellevang Municipal Planning Commission o 3 year term Tim Juhlin Community Policing Committee o 3 year term Derek Medland Municipal Subdivision Development Appeal Board PAGE 4

5 Crowsnest Pass Senior Housing Board Pass Powderkeg Ski Hill Society o 3 year term Henry Bruns PAGE 5 OF 11 Sports & Recreation Committee o 3 year term Derek Medland o 3 year term Cameron Willoughby Adoption of 2014 Interim Operating Budget Myron Thompson, Chief Administrative Officer, presented and reviewed a written report prepared by Marion Vanoni, Director of Finance and Corporate Services, in reference to the 2014 Interim Operating Budget. M# : Councillor Kovach moved that Council adopt the 2013 approved operating budget as the 2014 interim operating budget until the 2014 budget is deliberated and approved. Regional Landfill Policy Myron Thompson, Chief Administrative Officer, presented and reviewed a written report in reference to the Regional Landfill Policy. M# : Councillor Kovach moved that the Municipality of Crowsnest Pass endorses the Landfill Tipping Fee Policy as presented with the exception that in Section 1 of Option 1, the word include be substituted with the word exclude, and the formal adoption of the policy with changes as indicated. PAGE 5

6 BUSINESS ARISING FROM THE MINUTES Human Resource Administrator Position PAGE 6 OF 11 Councillor Anctil requested to be excused due to pecuniary interests at 8:51 pm. Myron Thompson, Chief Administrative Officer, presented and reviewed a written report in reference to the Human Resource Administrator Position. M# : Councillor Ward moved that Council not make any changes to the organizational structure until a new Chief Administrative Officer is in place at minimum. Councillor Anctil returned to the meeting at 8:55 pm. Consolidation of Public Works Operations Facilities Frank Besinger, Director of Planning, Engineering and Operations, presented and reviewed a written report in reference to consolidation of public works Operations facilities. M# : Councillor Lazzarotto moved to accept the Consolidation of Public Works Operations Facilities report as information. CORRESPONDENCE Honourable Doug Griffiths, Minister of Municipal Affairs Municipal Inspection Report Recommendations Correspondence was received from Honourable Doug Griffiths, Minister of Municipal Affairs, in reference to the Municipal Inspection report recommendations. Danielle Smith, MLA Highwood, Leader of the Official Opposition Update of Bill 28 - Modernizing Regional Governance Act Correspondence was received from Danielle Smith, MLA Highwood, Leader of the Official Opposition, to update on Bill 28, the Modernizing Regional Governance Act, and a request from the Wildrose Official Opposition for feedback. M# : Councillor Ward moved to accept the correspondence as provided. PAGE 6

7 PAGE 7 OF 11 COMMITTEE REPORTS Minutes of the Governance & Priorities Committee Meeting of November 19, 2013 M# : Councillor Kovach moved that the minutes of the Governance & Priorities Committee Meeting of November 19, 2013 be accepted as presented. Minutes of the Pass Powderkeg Ski Society Board of October 8, 2013 M# : Councillor Filipuzzi moved that the minutes of the Pass Powderkeg Ski Society Board of October 8, 2013 be accepted as presented. Minutes of the Crowsnest Pass Municipal Historic Resources Board of September 4, 2013 M# : Councillor Glavin moved that the minutes of the Crowsnest Pass Municipal Historic Resources Board of September 4, 2013 be accepted as presented. Minutes of the Crowsnest Pass Municipal Historic Resources Board of September 9, 2013 M# : Councillor Ward moved that the minutes of the Crowsnest Pass Municipal Historic Resources Board of September 9, 2013 be accepted as presented. Minutes of the Community Economic Development and Tourism Advisory Committee Meeting of October 7, 2013 M# : Councillor Filipuzzi moved that the minutes of the Community Economic Development and Tourism Advisory Committee of October 7, 2013 be accepted as presented. Minutes of the Community Economic Development and Tourism Advisory Committee Meeting of October 21, 2013 M# : Councillor Lazzarotto moved that the minutes of the Community Economic Development and Tourism Advisory Committee of October 21, 2013 be accepted as presented. PAGE 7

8 PAGE 8 OF 11 Minutes of the Family and Community Support Services Board of October 28, 2013 M# : Councillor Lazzarotto moved that the minutes of the Family and Community Support Services Board of October 28, 2013 be accepted as presented. Minutes of the Subdivision and Development Appeal Board of November 6, 2013 M# : Councillor Kovach moved that the minutes of the Subdivision and Development Appeal Board of November 6, 2013 be accepted as presented. Notice of Decision of the Subdivision and Development Appeal Board of November 6t2013 M# : Councillor Ward moved that the Notice of Decision of the Subdivision and Development Appeal Board of November 6, 2013 be accepted as presented. Minutes of the Sports and Recreation Committee of October 15, 2013 M# : Councillor Lazzarotto moved that the minutes of the Sports and Recreation Committee of October 15, 2013 be accepted as presented. BYLAWS Bylaw 874, 2013 Annual Borrowing Bylaw First Reading Myron Thompson, Chief Administrative Officer, reviewed a report prepared by Marion Vanoni, Director of Finance and Corporate Services, in reference to Bylaw 874, 2013 Annual Borrowing Bylaw. M# : Councillor Kovach moved First Reading of Bylaw 874, 2013, Annual Borrowing Bylaw. PAGE 8

9 PAGE 9 OF 11 NOTICES OF MOTION No Notices of Motion were presented. OTHER BUSINESS No Other Business. COUNCIL MEMBERS REPORTS Councillor Ward South Saskatchewan Regional Plan Presentation Municipal Planning Commission Councillor Lazzarotto Family and Community Support Services Meeting Crowsnest/Pincher Creek Landfill Association Meeting Councillor Kovach Alberta Urban Municipalities Association Convention Municipal Planning Commission Councillor Glavin Councillor Filipuzzi Culture & Heritage Committee Crowsnest/Pincher Creek Landfill Association Flumerfelt Park Christmas Event PAGE 9

10 PAGE 10 OF 11 Councillor Anctil Alberta Urban Municipalities Association Convention Sports & Recreation Committee Meeting South Saskatchewan Regional Plan Meeting Polish Hall Bingo in Coleman Mayor Painter Alberta Urban Municipalities Association Convention Oldman Water Council Board of Directors Meeting Municipal Facilities Tour PUBLIC INPUT A member of the public provided the following input: Questioned the building inspector position and whether there was a hiring freeze Advised that the branding and new entrance signs are not appropriate and felt that the Crowsnest Mountain or Turtle Mountain is our heritage Mayor Painter welcomed a young fellow in the audience who had been elected mayor of his grade six class on the same day that Mayor Painter was elected mayor of the community. MEDIA QUESTIONS A copy of the names of members appointed to the Municipal Board and Committee was requested. A copy of the written submission from the Wolfstone landowners was requested. Clarification on the proposed hotel at the former Crowsnest Centre site was requested. An explanation was provided by the Chief Administrative Officer. IN CAMERA M# : Councillor Filipuzzi moved to go In Camera at 9:37 pm. PAGE 10

11 PAGE 11 OF 11 RECESS/RECONVENE The meeting recessed at 9:37 pm and reconvened at 9:45 pm. BUSINESS OUT OF CAMERA M# : Councillor Lazzarotto moved that Council come Out of Camera at 11:00 pm. M# : Councillor Kovach moved that the Chief Administrative Officer work with Wolfgang Wendrich to find a solution to resolve the ongoing issues with the Wolfstone and RV Development. M# : Councillor Lazzarotto moved that Administration resolve the majority of outstanding grievances prior to the December 17, 2013 Council Meeting. AD TOURN M# : Councillor Kovach moved to adjourn the meeting at 11:15 pm.,t,chief ADMINISTRATIVE OFFICER PAGE 11