COUNCIL MINUTES. Tuesday, December 2 nd, :00 p.m. Lanark Highlands Municipal Office - 75 George Street, Lanark, Ontario Council Chambers

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1 COUNCIL MINUTES Tuesday, December 2 nd, :00 p.m. Lanark Highlands Municipal Office - 75 George Street, Lanark, Ontario Council Chambers 1. CALL TO ORDER The meeting was called to order at 7:00 p.m. A quorum was present. 2. ROLL CALL Members Present: Staff Present: Others Present: Chair, Mayor, Bob Fletcher Councillor Tom Lalonde Councillor Peter McLaren Councillor Brian Stewart Councillor Bob Sutcliffe Councillor Leonard Echlin Tom Derreck, Chief Administrative Officer Amanda Mabo, Clerk/Deputy-CAO Robert Bunker, Treasurer Beth Peterkin, Community Services Coordinator None. Members & Staff Absent: Deputy Mayor, Bruce Horlin 3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF None at this time. 1 of 30

2 4. APPROVAL OF COUNCIL MINUTES RESOLUTION #C MOVED BY: Leonard Echlin SECONDED BY: Tom Lalonde THAT, the minutes of the regular Lanark Highlands Township Council meeting held on November 25 th, 2008 be approved as circulated. ADOPTED 5. APPROVAL OF AGENDA RESOLUTION #C MOVED BY: Brian Stewart SECONDED BY: Peter McLaren THAT, the agenda be adopted as presented. ADOPTED 6. DELEGATIONS & PRESENTATIONS None. 7. COMMUNICATIONS None. 8. REPORTS i) Committee of the Whole: November 25 th, 2008 Meeting attached, page 8. Councillor Brian Stewart. RESOLUTION #C MOVED BY: Brian Stewart SECONDED BY: Bob Sutcliffe THAT, the Thirteenth Report of the Committee of the Whole be adopted as presented. ADOPTED 2 of 30

3 ii) Public Works & Waste Management: November 27 th, 2008 Meeting attached, page 10. Chair, Councillor Leonard Echlin. Councillor B. Stewart requested that item B 5 be removed from the Fourth Report of the Public Works and Waste Management Committee of the Whole and voted on separately. RESOLUTION #C (VERBAL) MOVED BY: Leonard Echlin SECONDED BY: Bob Sutcliffe THAT, the 1994 International Snow Plow Truck be repaired for the quoted price of $8,950 to rebuild the motor and an upset limit of $2,000 for labour in order to have a back-up vehicle in the fleet and to also reduce liability and down time. (SEE RESOLUTION #C ) RESOLUTION #C (VERBAL) MOVED BY: Brian Stewart SECONDED BY: Bob Sutcliffe THAT, RESOLUTION #C be amended to include, subject to confirmation of a satisfactory mechanical and safety inspection. ADOPTED RESOLUTION #C (VERBAL) MOVED BY: Leonard Echlin SECONDED BY: Bob Sutcliffe THAT, subject to confirmation of a satisfactory mechanical and safety inspection, the 1994 International Snow Plow Truck be repaired for the quoted price of $8,950 to rebuild the motor and an upset limit of $2,000 for labour in order to have a back-up vehicle in the fleet and to also reduce liability and down time. ADOPTED RESOLUTION #C MOVED BY: Leonard Echlin SECONDED BY: Tom Lalonde THAT, the Fourth Report of the Committee of the Whole, excluding item B 5, be adopted as presented. ADOPTED 3 of 30

4 iii) Community Services: November 27 th, 2008 Meeting attached, page 14. Chair, Councillor Tom Lalonde. RESOLUTION #C MOVED BY: Tom Lalonde SECONDED BY: Leonard Echlin THAT, the Fourth Report of the Committee of the Whole be adopted as presented. ADOPTED iv) Committee of the Whole: December 2 nd, 2008 Meeting attached, page 18. Acting Chair, Councillor Brian Stewart. RESOLUTION #C MOVED BY: Bob Sutcliffe SECONDED BY: Leonard Echlin THAT, the Fourteenth Report of the Committee of the Whole be adopted as presented. ADOPTED 9. BY-LAWS AND MOTIONS i) By-Law No : Appoint Committee of Adjustment attached, page 21. RESOLUTION #C MOVED BY: Bob Sutcliffe SECONDED BY: Leonard Echlin THAT, By-Law No , being a by-law to Appoint a Committee of Adjustment, be read a first, second and third time short and passed and signed by the Mayor and Clerk. ADOPTED ii) By-Law No : Animal Control Services Agreement attached, page 23. RESOLUTION #C MOVED BY: Peter McLaren SECONDED BY: Brian Stewart THAT, By-Law No , being a by-law to Authorize the Execution of an Animal Control Services Agreement between the Corporation of the Township of Lanark Highlands and Anita Stewart, be read a first, second and third time short and passed and signed by the Mayor and Clerk. ADOPTED 4 of 30

5 10. IN-CAMERA ITEMS None. 11. NEW/OTHER BUSINESS i) County of Lanark Update(s) (verbal). Mayor Bob Fletcher and Deputy Mayor Bruce Horlin. NUG Compensation Review The Non-Union Group (NUG) Compensation Review has been completed. A report will be presented to Staff tomorrow, December 3 rd. The review determined that five positions will be back-dated to 2001/2002 due to changes in the scope of the duties and responsibilities. Those jobs were never reevaluated. Three positions have also been red flagged. The Council Compensation Review is also complete and Council passed a resolution that eliminates 100 extra meetings by rolling up the work of Steering and Sub-Committees to the Committee of the Whole meetings. As a result, the number of meetings are reduced, the number of meetings, mileage and per diem s are also reduced for an approximate savings of $200,000. A press release will be circulated shortly. RESOLUTION #C MOVED BY: Brian Stewart SECONDED BY: Peter McLaren THAT, the County of Lanark Update(s) (verbal) be received for information. ADOPTED 12. NOTICE OF MEETINGS Committee of the Whole: 2:30 p.m. Tuesday, December 2 nd Council: 7:00 p.m. Tuesday, December 2 nd Waste Sub-Committee: 7:00 p.m. Tuesday, November 9 th Environmental Advisory Committee: 1:30 p.m. Thursday, November 11 th Environmental Advisory Committee: 1:30 p.m. Thursday, January 8 th Police Services Board: 9:00 a.m. Tuesday, January 13 th Committee of the Whole: 2:30 p.m. Tuesday, January 13 th OP Review: Special Council Meeting: 7:00 p.m. Tuesday, January 13 th Council: Following Tuesday, January 13 th Corporate Services: 6:00 p.m. Thursday, January 15 th Building, Planning & Protective Services: Following Thursday, January 15 th 5 of 30

6 OP Review: Initial Public Meeting: 10:00 a.m. Saturday, January 17 th Committee of the Whole: 2:30 p.m. Tuesday, January 27 th Council: 7:00 p.m. Tuesday, January 27 th Public Works & Waste Management: 6:00 p.m. Thursday, January 29 th Community Services: Following Thursday, January 29 th 13. CONFIRM COUNCIL PROCEEDINGS i) By-Law No : Confirmation By-Law attached, page 29. RESOLUTION #C MOVED BY: Bob Sutcliffe SECONDED BY: Leonard Echlin 14. ADJOURNMENT THAT, By-Law No , being a by-law to confirm the proceedings of the Council meeting held on December 2 nd, 2008, be read a first, second and third time short and passed and signed by the Mayor and Clerk. ADOPTED Council adjourned at 7:29 p.m. on motion by Councillors L. Echlin and T. Lalonde. Amanda Mabo, Clerk/Deputy-CAO 6 of 30

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