COMMITTEE OF THE WHOLE MINUTES

Transcription

1 COMMITTEE OF THE WHOLE MINUTES Tuesday, August 5 th, :00 p.m. Tay Valley Municipal Office 217 Harper Road, Perth, Ontario Council Chambers ATTENDANCE: Members Present: Staff Present: Regrets: Chair, Councillor Bill Avery Reeve Keith Kerr Deputy Reeve Susan Freeman Councillor Mark Burnham Councillor RoxAnne Darling Councillor Greg Hallam Amanda Mabo, Interim Chief Administrative Officer/Clerk Janie Laidlaw, Recording Secretary Noelle Reeve, Planner Donna Cyr, Treasurer Councillor Brian Campbell Councillor Wayne Jordan 1. CALL TO ORDER The meeting was called to order at 7:03 p.m. A quorum was present. 2. AMENDMENTS/APPROVAL OF AGENDA The agenda was adopted as presented. Page 1 of 11

2 3. DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF None at this time. 4. APPROVAL OF MINUTES OF PUBLIC MEETINGS i) Public Meeting: Official Plan Five Year Review June 17 th, The minutes of the Official Plan Five Year Review Public Meeting held on June 17 th, 2014 were approved. ii) Public Meeting: Zoning By-Law Amendment Minutes June 24 th, The minutes of the Zoning By-Law Amendment Public Meeting held on June 24 th, 2014 were approved. 5. DELEGATIONS & PRESENTATIONS i) Request for Funding - Historical Grave Monument Restoration and Cleaning. The Everett s addressed the Committee and provided background on Lt. Col. Andrew Playfair; they are requesting financial assistance for the restoration and cleaning of his grave monument in the amount of $790. The Treasurer informed the Committee that the funds could come from the donations and grants line of the budget but it is currently over spent. The Committee referred the request for funding to the 200 th Anniversary Working Group who is meeting this Friday and asked them to advise Council by next Tuesday on whether or not they had any funds for this type of request. 6. PRIORITY ISSUES i) Report #PD Houston Rezoning Application Review. The Planner reviewed the report and the changes to the proposal since it was originally proposed a couple of years ago. THAT, ZA Houston Zoning By-Law Amendment be approved; AND THAT, the necessary By-Law be brought forward at the August 12 th, 2014 Council Meeting. Page 2 of 11

3 ii) Report #PD Severance Application Taggart. THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Taggart Severance Application #B13/160 (Part Lot 15, Concession 3, Geographic Township of North Burgess) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan or legal description of the severed lands and the deed/transfers(s) be submitted to the Township for each application. 4. That, the applicant submit to the Township the $200 cash-in-lieu of parkland requirement. iii) Report #PD Severance Application James. THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the James Severance Application #B14/024, (Part Lot 17, Concession 2, Geographic Township of South Sherbrooke) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan or legal description of the severed lands and the deed/transfers(s) be submitted to the Township for each application. Page 3 of 11

4 iv) Report #PD Severance Application Seligman. THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Seligman Severance Application #B14/030 (Part Lot 20, Concession 6, Geographic Township of Bathurst) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan or legal description of the severed lands and the deed/transfers(s) be submitted to the Township for each application. v) Report #PD Severance Application Noel. The Planner will contact the Mississippi Valley Conservation Authority for their comments prior to Council s decision at next week s meeting. THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Noel Severance Application #B14/032, (Part Lot 8, Concession 10, Geographic Township of Bathurst) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan or legal description of the severed lands and the deed/transfers(s) be submitted to the Township for each application. Page 4 of 11

5 vi) Rogers Proposed Cell Tower 2934 Narrows Lock Road. THAT, Staff be authorized to issue a letter of concurrence to Rogers for the proposed cell tower at 2934 Narrows Lock Road Site C2908 Black Lake. vii) Rogers Proposed Cell Tower 230 Crow Lake Road. THAT, Staff be authorized to issue a letter of concurrence to Rogers for the proposed cell tower at 230 Crow Lake Road Site C3007 Bolingbroke with the recognition that access will be from Bolingbroke Station Road, a seasonal road that is only maintained from June 1 st to October 31 st. viii) Report #CAO Blue Skies Orchestra. THAT, Council authorize the Reeve and Clerk to enter into an agreement with the Blue Skies Orchestra to become an affiliate Township recreation program for a 1 year trial period; THAT, the necessary by-law be presented at the August 12 th, 2014 Township Council meeting; AND THAT, staff report back after the one year trial with the results and a recommendation. ix) Report #CAO Purchase of 5N Property. The Interim CAO/Clerk reviewed the report. The Committee move in-camera at 7:32 p.m. to address a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board regarding the purchase of the 5N property and the Interim Chief Administrative Office/Clerk, Recording Secretary, Planner and Treasurer remained in the room. The Committee returned to regular session at 7:38 p.m. Page 5 of 11

6 THAT, the Reeve and Clerk be authorized to execute a Confirmation, Consent & Authorization with the County of Lanark to signal the Township s intention to purchase the 40 acre parcel of land that comprises a portion of the total 5N site and to confirm the Township does not have an interest in purchasing the balance of the 5N site parcels; AND THAT, the Reeve and Clerk be authorized to execute an Agreement of Purchase and Sale with the County of Lanark to commit to the purchase of the 40 acre parcel of land that comprises a portion of the total 5N site. x) Report #CAO Strategic Plan Status Report - #3. THAT, Report #CAO Strategic Plan Status Report #3 be received as information. xi) Contribution to YAK. The Treasurer informed the Committee that the funds could come from the donations and grants line of the budget but it is currently over spent. THAT, $ be allocated to the Perth Youth Action Kommittee to cover one-third of their insurance deductible required to submit an insurance claim due to a recent break-in. xii) Report #CBO Building Department Report January to June THAT, Report #CBO Building Department Report January to June 2014 be received as information. xiii) Appointment of Volunteers for the ReUse Centre. THAT, the Council of the Corporation of Tay Valley Township appoint the following persons as volunteers for the ReUse Centre, subject to the Criminal Records Check Policy: Julia Baker Ruth Craig Merilyn Gibson Ariel Hay Page 6 of 11

7 Carol McKinnon Sean Morrison Janet Papke. xiv) Rideau Bluffs Subdivision Draft Plan Extension. THAT, a one year extension of the draft approval for the 4 Seasons Subdivision (Rideau Bluffs) be approved. xv) Ottawa Police Service Costing for Lanark County. THAT, staff be directed to advise Lanark County that Tay Valley is interested in asking the Ottawa Police Service for a costing. xvi) Rideau Valley Conservation Authority Identification of Potential Impacts of Climate Change on Flood Risk Management. THAT, the Reeve, on behalf of Council, provide a letter of support for the Rideau Valley Conservation Authority s grant application to complete a pilot project for Identification of Potential Impacts of Climate Change on Flood Risk Management within the Mississippi-Rideau Watershed. 7. CORRESPONDENCE i) Council Communication Package. ii) Council Communication Package. iii) Council Communication Package. THAT, the , and Council Communication Packages be received for information. iv) Halton Region Protection of Public Participation Act, 2014 (Bill 83). THAT, the Council of the Corporation of Tay Valley Township supports the resolution from Halton Region regarding the Protection of Public Participation Act, 2014 (Bill 83). Page 7 of 11

8 8. UPDATES i) 200 th Anniversary Working Group. Deputy Reeve Susan Freeman. The Deputy Reeve reported the following: - the Joint 200 th Anniversary Committee held a special meeting to discuss submission of funding applications and whether to apply jointly or individually; the Committee decided to apply jointly ii) Recreation Working Group. Deputy Reeve Susan Freeman. The Deputy Reeve reported the following: - the soccer program has been going well it finishes up on August 11 th ; - choir, hockey and karate registrations are open for the fall sessions - in the process of finding a karate instructor; choir director and choir accompanist iii) Sustainable Economic Development Working Group. Deputy Reeve Susan Freeman and Councillor RoxAnne Darling. The Deputy Reeve reported that the Working Group will be hosting a Breakfast for Businesses meeting that will be held in September and notice will be going out soon. iv) Waste Management Working Group. Councillor Bill Avery. Councillor B. Avery reported the following: - there are some issues with the Re-Use Centre building but they are being resolved - the process to cover waste at the site has been changed and should assist with the amount of cover that is used and provide more space for waste v) Fire Board deferred to the next meeting. Councillor Wayne Jordan. Library Board. Councillor Mark Burnham. No report. Page 8 of 11

9 vi) Police Services Board. Reeve Keith Kerr. The Township has received notification that they have a delegation with the Minister s Assistant on August 17 th at the Association of Municipalities of Ontario Conference in London. The Committee discussed who would attend. vii) County of Lanark. Reeve Keith Kerr and Deputy Reeve Susan Freeman. Wardens Golf Tournament is August 15 th, viii) Mississippi Valley Conservation Authority Board. Councillor Mark Burnham. No report. ix) Rideau Valley Conservation Authority Board deferred to the next meeting. Councillor Brian Campbell. x) Tourism Coalition. Councillor RoxAnne Darling. Councillor R. Darling advised there is a visitor s guide meeting next week. xi) Rideau Heritage Route. Deputy Reeve Susan Freeman. The Deputy Reeve reported the following: - working on having a balanced budget; have balanced the budget till the end of this year; discussed challenges due to funding and ways they are reducing costs; the municipal board members will be changing with this year s municipal election xii) Rideau Corridor Landscape Strategy. Deputy Reeve Susan Freeman. Deputy Reeve Freeman reported the following: - there is information from the landscape strategy and the planning documents that will inform the public about the landscape strategy; the information will be made available at the Municipal Office and be posted on the website xiii) Municipal Drug Strategy Committee. Deputy Reeve Susan Freeman. No report. Page 9 of 11

10 xiv) CAO Active Files. The Interim Chief Administrative Officer/Clerk reported the following: OEMC Conference - reminder to let staff know if you intend to go Staffing Update - will have someone in place for the Finance Assistant position this week; had about 30 applications - the Planning Assistant position has been filled and will be starting next week; had about 60 applicants CAO Search - the Deputy Reeve gave an update on the CAO search; had about 35 applicants and have shortlisted to 8 for interviews 2 nd Quarter Budget Review - will come forward in September xv) Website Overview. The Interim Chief Administrative Officer/Clerk gave an overview of the new website. xvi) Official Plan Review. This item was not required. 9. CLOSED SESSION i) See Priority Item x) 10. PENDING ITEMS *The following items will be discussed at the next and/or future meeting: Social Media Policy Potential Microfit for Municipal Office Grant Policy Memorial Plaque Project Mining Fee Policy Page 10 of 11

11 Dark Skies Fees and Charges Cash-In-Lieu Fee Fees and Charges Dog Tag Fee Options for Replacement of Private Road Name Signs Procedural By-Law Discussion Lanark Animal Pound Accessibility Individual Accommodation Plans Policy Accessibility Return to Work Process Policy Glen Tay Waste Site Weigh Scales Recreation Cost Sharing Agreement Salvage Yard Licensing By-Law Discussion Trailer Licensing By-Law Discussion 11. ADJOURNMENT The Committee adjourned at 8:20 p.m. Page 11 of 11