CITY COUNCIL ORGANIZATIONAL MEETING

Transcription

1 CITY COUNCIL ORGANIZATIONAL MEETING DATE: Monday, November 1, 2010 TIME: 1:30 PM PLACE: COUNCIL CHAMBERS Copies of all documents are available from the Office of the City Clerk prior to the meeting or on the City of Lethbridge Website at Public is Welcome to Attend ******************** A scheduled Break will occur at 2:30 PM Additional Breaks will be at the call of the Chair A G E N D A 1. CALL TO ORDER: 1.1 Explanation of Swearing in Process Dianne Nemeth, City Clerk 1.2 Swearing in of Members of City Council Rodney A. Jerke, Q.C., President, Law Society of Alberta 1.3 Members of City Council Subscribe to the Official Oath of Office Agree to the Ethical Guidelines for Conduct 1.4 Invocation R.D. Tarleck, Retired Mayor City Administration Requests for Decision currently do not show signatures; however, all hard copies have been signed and are available in the Office of the City Clerk

2 2. ANNOUNCEMENTS: 2.1 Remarks by Mayor R. (Rajko) Dodic 3. CONSENT AGENDA: Items listed under the Consent Agenda will be approved by one motion without debate. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. Items containing issues or matters that require review or which present a conflict of interest for Council Members must be removed from the Consent Agenda and considered separately. 4. ADOPTION OF AGENDA: 5. PRESENTATIONS: 6. SUBMISSIONS: R.K.P. 6.1 Dianne Nemeth, City Clerk, re Citizen Appointments to City Council Committees, Boards and Commissions 7. OFFICIAL BUSINESS: R.K.P. 7.1 Deputy Mayor and Acting Mayor Appointments R.K.P. 7.2 City Council Appointments to Boards, Committees and Commissions (No Attachment will be distributed on Monday) 8. BYLAWS: 9. INCAMERA REPORTS: 10. ADJOURN: 2

3 REQUEST FOR DECISION Date of City Council Meeting: November 1, 2010 Subject: Citizen Appointments to City Council Committees, Boards and Commissions Submitted By: Dianne Nemeth, City Clerk Recommendation: That this report be received as information and filed. Purpose: To provide City Council with information regarding Citizen Appointments to various City Council Committees, Boards and Commissions Background: City Council Committees are divided into three categories, defined as follows: Legislative Committees those required pursuant to legislation or a Bylaw and to which citizens and/or Elected Officials are appointed by City Council. These Committees have the responsibility for legislation and oversight on a particular subject. External Committees those which are external to the City and to which City Council appoints citizen representatives and/or Elected Officials. Special Interest Committees those which are established and remain in existence either permanently or for a period of time in order to deal with a particular issue and to which City Council appoints citizen representatives and/or Elected Officials. Attached is a list of Committees in each category identifying the number of citizen appointments and terms. Committee members whose term has expired but who have not reached the maximum allowable term are contacted to determine their interest in continuing to serve. City Council, by resolution, reaffirms the appointment of these individuals but are not obliged to do so. An Official Business Resolution to reaffirm these individuals, eligible for reappointment, will be presented for City Council approval at the November 15, 2010 Regular Meeting

4 When a Committee vacancy occurs due to a resignation or retirement, the City Clerk s Office advertises and gathers applications from interested citizens. City Council members, sitting as an interview panel, recommend candidates for appointment to fill the vacancies to City Council. In addition to the citizen appointments, City Council also ratifies the appointment of individuals identified to represent their organization as required on specific Committees. Prior Decisions: City Council Committee review resulting in changes to City Council involvement on certain Committees, Boards and Commissions, November 2007 City Council Committee review resulting in changes to membership composition and terms, April 2006 Major restructuring of City Council Committees occurred in 1990, 1999 and February 2002 Attachments: List of City Council Committees which have Citizen Appointments Leader: City Treasurer: City Solicitor: City Manager: Comments:

5 CITY COUNCIL COMMITTEES REQUIRING CITIZEN APPOINTMENTS Legislative Committees: Name No. of Citizen Appointments Term of Appointment Maximum Term Assessment Review Board 10 1 year 6 years Combative Sports Commission At least 6 1 year No maximum Dog Appeals Committee * 1 3 years 6 years Galt Museum & Archives Board 9 3 years 6 years Lethbridge Public Library Board 9 3 years 6 years Chinook Arch Regional Library 1 3 years 6 years Lethbridge Regional Police Commission 5 3 years 6 years Municipal Planning Commission 5 1 year 6 years Subdivision and Development Appeal Board 5 1 year 6 years External Committees: Name Community and Social Development Standing Committee * No. of Citizen Appointments Term of Appointment Maximum Term 5 2 years 6 years Green Acres Foundation 1 3 years 6 years Lethbridge Downtown BRZ Board 1 3 years 6 years Lethbridge Housing Authority 8 3 years 6 years Special Interest Committees: Name Community Arts Centre Steering Committee * Heart of Our City Revitalization Committee * No. of Citizen Appointments Term of Appointment 3 To end of project Maximum Term 1 3 years 6 years Heritage Advisory Committee * 2 3 years 6 years Performing Arts Centre Steering Committee * 5 To September 2011 Youth Advisory Council 9 1 years 3 years Membership includes additional members nominated by their organization and subsequently ratified by City Council. An example of this is the Dog Appeals Committee which, in addition to the citizen appointment, includes a representative from the Lethbridge Regional Police Service and a representative from the Lethbridge Kennel Club whose appointment City Council ratifies. November 1,

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7 REVISED Moved by: Mayor R.K. PARKER R. Dodic OFFICIAL BUSINESS Deputy Mayor and Acting Mayor Appointments 545-A 7.1 R.K. PARKER: BE IT RESOLVED THAT the following Aldermen be appointed as Deputy Mayor and Acting Mayor for the next three (3) year term of City Council: TERM DEPUTY MAYOR ACTING MAYOR November 1 December January February ½ of March 2011 ½ of March April May June July 2011 August September October November ½ of December ½ of December January February March April 2012 May June July August ½ of September Alderman Ryan Parker (To be announced at a later date) Alderman Jeff Carlson Alderman Faron Ellis Alderman Liz Iwaskiw Alderman Joe Mauro Alderman Ryan Parker (To be announced at a later date) Alderman Jeff Carlson Alderman Faron Ellis

8 REVISED TERM DEPUTY MAYOR ACTING MAYOR 2012 ½ of September October November December 2013 January 2013 February March April May ½ of June 2013 ½ of June July August September October 21 Alderman Bridget Mearns Alderman Tom Wickersham Alderman Joe Mauro Alderman Liz Iwaskiw Alderman Bridget Mearns Alderman Tom Wickersham

9 Moved by: Mayor: R.K. PARKER R. Dodic OFFICIAL BUSINESS CITY COUNCIL APPOINTMENTS TO COMMITTEES, BOARDS and COMMISSIONS 545-D BE IT RESOLVED THAT the appointments for the Mayor and Members of City Council to Legislated Committees, Boards and Commissions be approved as presented. MAYOR R. DODIC Pursuant to the provisions of Section 154 (3) of the Municipal Government Act, BE IT RESOLVED THAT Mayor R. Dodic be appointed to the following Legislated Committees, Boards and Commissions for the ensuing year: Ex-Officio Member of all Council Committees and Ad-Hoc Committees, except for the Municipal Planning Commission Airport Enhancement & Marketing Initiative Ambulance Transition Committee Appreciation Night Committee Audit Committee Communications Initiative Committee Economic Development Lethbridge Mayors and Reeves Committee South Grow Regional Initiative / Executive Committee of S.G.R.I. Subdivision and Development Appeal Board Twinning (St. Laurent) Committee ALDERMAN J.H. CARLSON Appreciation Night Committee City Affordable Housing Community and Social Development Committee Heart of Our City Revitalization Committee Municipal Planning Commission Oldman River Watershed Council Performing Arts Centre Steering Committee Twinning (St. Laurent) Committee

10 ALDERMAN F. ELLIS Audit Committee Chinook Country Tourist Association Communications Initiative Committee Community Arts Centre Steering Committee Community and Social Development Committee Lethbridge Public Library Board ALDERMAN L. IWASKIW Canadian Urban Transit Association (Liaison) City/County Intermunicipal Plan Process Committee Community Arts Centre Steering Committee Green Acres Foundation (Liaison) Lethbridge Regional Police Commission Municipal Planning Commission Performing Arts Centre Steering Committee (Alternate) ALDERMAN J. MAURO Airport Advisory Board (Alternate) Airport Enhancement & Marketing Initiative Audit Committee (Alternate) Chinook Country Tourist Association (Alternate) City/County Intermunicipal Plan Process Committee Joint Committee of City and School Boards Joint Committee City and Exhibition Board (Facility) Lethbridge Housing Authority Board Subdivision and Development Appeal Board ALDERMAN B. MEARNS Ambulance Transition Oversight Committee Audit Committee City Affordable Housing Committee Communications Initiative Committee Community and Social Development Committee Galt Museum and Archives Board of Directors Municipal Planning Commission (Alternate) Twinning (St. Laurent) Committee

11 ALDERMAN R. K. PARKER City Affordable Housing Committee City/County Intermunicipal Plan Process Committee (Alternate) Communications Initiative Committee Economic Development Lethbridge (Liaison) Joint Committee of City and School Boards Joint Committee City and Exhibition Board (Facility) Subdivision and Development Appeal Board ALDERMAN T. H. WICKERSHAM Airport Advisory Board Airport Enhancement & Marketing Initiative Ambulance Transition Oversight Committee City Affordable Housing Committee City/County Intermunicipal Plan Process Committee Green Acres Foundation (Liaison) Lethbridge and District Exhibition Board (Liaison) Lethbridge Regional Police Commission Subdivision and Development Appeal Board (Alternate) Note: Disaster Services Committee Mayor Deputy Mayor Acting Mayor