THE CORPORATION OF THE DISTRICT OF SPARWOOD

Transcription

1 THE CORPORATION OF THE DISTRICT OF SPARWOOD Minutes of the Regular Meeting of the District of Sparwood council held on Tuesday, May 19, 2015 at 7:00 PM in Council Chambers, Municipal Office located at 136 Spruce Avenue. PRESENT: Mayor C. McDougall Councillor J. Baher Councillor B. Bowen Councillor L. Halko Councillor J. Jarina Councillor J. Jensen Councillor M. McKie ABSENT: STAFF PRESENT: Terry Melcer, Chief Administrative Officer Danny Dwyer, Director of Engineering Duane Lawrence, Director of Community & Facility Services Michelle Martineau, Director of Corporate Services Barbara Nunes, Director of Finance 1. CALL TO ORDER 1.1 Mayor McDougall called the meeting to order at 7:01 pm. 2. APPROVAL OF AGENDA AND LATE ITEMS 2.1 Approve Agenda MOVED AND SECONDED THAT the agenda be approved as presented. 3. ADOPTION OF MINUTES 3.1 Minutes of the May 4, 2015 Regular Meeting and May 12, 2015 Special Meeting of Council MOVED AND SECONDED THAT the minutes of the Regular Meeting of Council held May 4, 2015 and minutes of the Special Meeting of Council held May 12, 2015 be adopted as presented. 6. STAFF REPORTS 6.1 Elk Valley Society for Community Living Request for Access MOVED AND SECONDED THAT Council approve the funding of the dance hall rental and weekly access to the Leisure Centre pool for the Elk Valley Society for Community Living summer program for children with special needs for up to a maximum of 38 days annually during the months of July and August for a period of four years starting in 2015 and ending in 2018; AND FURTHER THAT the program be funded through the Community Health Fund. 6.2 Age-friendly Advisory Committee MOVED AND SECONDED THAT Council appoints Councillor McKie as their representative to participate on the Age-friendly Advisory Committee.

2 District of Sparwood Regular Council Meeting Minutes of May 19, 2015 Page2 6.3 Elk Valley Tirail MOVED AND SECONDED THAT Council support the joint application to the Elk Valley Community Directed Funds from the TransCanada Trail Society and Fernie Trails Alliance for the construction of the Elk Valley Trail and authorize staff to work with the Fernie Trails Alliance and TransCanada Trail Society on the development of the Elk Valley Trail upon securing of funding for the Elk Valley Trail initiative. Mayor McDougall declared a conflict of interest for items 6.4 and 6.5, that his spouse is employed by the Chamber of Commerce, and left the meeting at 7:08PM MOVED AND SECONDED THAT Councillor Halko be designated as the Chair in Mayor McDougall's absence to preside over the meeting. Councillor Halko assumed the Chair at 7:08PM. 6.4 Chamber of Commerce Special Occasion Liquor Licence (SOL) MOVED AND SECONDED THAT the Director of Corporate Services be recognized and invited to address Council MOVED AND SECONDED THAT Council, subject to the approval of the Liquor Control and Licensing Branch (LCLB), endorses the special occasion licence for the Sparwood & District Chamber of Commerce to provide liquor at the Visitor Information Centre, as a whole site license area, located at 141A Aspen Drive on Thursday, June 18, 2015, from 5:00 pm to 8:00 pm; AND THAT Council grants approval to the Sparwood & District Chamber of Commerce for a Special Occasion Permit to use the interior of the Visitor Information Centre and the deck at the rear of the building for the purpose of providing liquor during their appreciation night I fundraising event on Thursday, June 18, 2015, from 5:00 pm to 8:00 pm. Councillor Bowen declared a conflict of interest as his daughter in-law is a paid employee of the Coal Miner Days Society, and left the meeting at 7:11 pm. 6.5 Sparwood Coal Miner Days Society Requests (SOL, Facilities, Road Closures and Fee Waivers) MOVED AND SECONDED THAT Council approves the payment of the fees for the Sparwood Coal Miner Days Society as outlined under the Financial I Budgetary Considerations of the Director of Corporate Services report dated May 15, 2015 to come from the budget allocation for Coal Miner Days MOVED AND SECONDED THAT Council approves the request from the Sparwood Coal Miner Days Society for the Public Works staff resources for the delivery and pick up of barricades, bleachers, garbage and recycle bins/containers, and tables and chairs as outlined under the Financial I Budgetary Considerations of the Director of Corporate Services report dated May 15, MOVED AND SECONDED THAT Council approves the parade route and road closures as attached to the Director of Corporate Services report dated May 15, MOVED AND SECONDED THAT Council, subject to the approval of the Liquor Control and Licensing Branch (LCLB), endorses the special occasion licence for the Sparwood Coal

3 District of Sparwood Regular Council Meeting Minutes of May 19, 2015 Page 3 Miner Days Society to sell liquor at the Curling Rink, located at 360 Pine Avenue on Saturday, June 13, 2015 from 8:00 pm to 1:00 am; AND THAT Council grants approval to the Sparwood Coal Miner Days Society for a Special Occasion Permit to use the Curling Rink to host a cabaret during Coal Miner Days from 8:00 pm to 1 :00 am on Saturday, June 13, 2015; subject to the applicant providing staff with a copy of their insurance prior to the event. Mayor McDougall returned to the meeting at 7: 17 pm and assumed the Chair. Councillor Bowen returned to the meeting at 7: 17 pm. 6.6 Coal Miner Days Poker Tournament - SOL Permit Application MOVED AND SECONDED THAT Council, subject to the approval of the Liquor Control and Licensing Branch (LCLB), endorses the special occasion licence for the Sparwood Early Years Committee to sell liquor at the Leisure Centre, located at 367 Pine Avenue, in the Hall portion of the facility as the whole site license area, on Friday, June 12, 2015, from 7:00 pm to 12:00 am; AND THAT Council grants approval to the Sparwood Early Years Committee for a Special Occasion Permit to use the Hall at the Leisure Centre for the purpose of selling liquor at the Poker Tournament during Coal Miner Days on Friday, June 12, 2015, from 7:00 pm to 12:00 am; subject to the applicant providing staff with a copy of their insurance prior to the event. 6.7 Coal Miner Days Slow Pitch Ball Tournament - SOL Permit Application MOVED AND SECONDED THAT Council, subject to the approval of the Liquor Control and Licensing Branch (LCLB), endorses the special occasion licence for the Sparwood Slow Pitch Ball League to operate a beverage garden at the Tennis Courts, located behind the Leisure Centre at 367 Pine Avenue, from 6:00 pm to 10:00 pm on Friday, June 12, 2015, and from 11:00 am to 8:00 pm on Saturday, June 13, 2015 and Sunday, June 14, 2015; AND THAT Council grants approval to the Sparwood Slow Pitch Ball League for a Special Occasion Permit to use the Tennis Courts behind the Leisure Centre for the purpose of operating a beverage garden during the Slow Pitch Ball Tournament during Coal Miner Days from 6:00 pm to 10:00 pm on Friday, June 12, 2015, and from 11 :00 am to 8:00 pm on Saturday, June 13, 2015 and Sunday, June 14, 2015; subject to the applicant providing staff with a copy of their insurance prior to the event. 8. CORRESPONDENCE 8.1 Sam Steele Days Festival (City of Cranbrook) The invitation from the City of Cranbrook to attend Sam Steele Days Festival parade and luncheon in Cranbrook on June 20, 2015 was reviewed MOVED AND SECONDED THAT the invitation from the City of Cranbrook be received. 8.2 Tercel Telecom Ltd. The letter from Tercel Telecom Ltd. requesting to lay fibre cables in community was reviewed. 8.3 Royal Canadian Legion Michel-Natal Branch The letter from the Royal Canadian Legion Michel-Natal Branch requesting an adjustment to their property taxes was reviewed.

4 District of Sparwood Regular Council Meeting Minutes of May 19, 2015 Page MOVED AND SECONDED THAT Council refer the letter from the Royal Canadian Legion Michel-Natal Branch to the Director of Finance. 8.4 CISAL, FCM International Program The letter from Suzanne Belliveau, Program Manager, CISAL, FCM International Program invitin!g representatives of the Elk Valley municipalities to meet with a delegation of Colombian and Peruvian representatives was reviewed. Councillor Halko indicated that she would be available to attend. 10. BYLAWS MOVED AND SECONDED THAT the Mayor and two Councillors be authorized to represent the District of Sparwood in meetings the FCM lnternational's program CISAL (Sustainabl1:: and Inclusive Communities in Latin America) and a delegation of Colombian and Peruvian representatives Revitalization Tax Exemption Program Bylaw 1170, 2015 Report from the Manager of Planning was received MOVED AND SECONDED THAT Revitalization Tax Exemption Program Bylaw 1170, 2015 be given first, second, and third reading and that Notice be provided for adoption of th e 1 bylaw at the Regular Council meeting scheduled for Monday, June 15, QUESTION PERIOD 12.1 Mayor McDougall invited the media and public to present any questions they may have pertaining to items on this agenda. 13. INFORMATION ITEMS 13.1 Information Items The following correspondence was received as information: April 2015 Water Report April 2015 Public Works Report March and April 2015 Emergency Social Services Report April 2015 Building Report April 2015 Bylaw Enforcement & Animal Control Report BC Hydro Public Meeting at Wardner Hall Letter from the City of Burnaby re: BC Housing Non-Profit Asset Transfer Program Letter from Gabriella Zilahi-Balogh re: Emerald Ash Borer Trap Survey Letter from the Ministry of Agriculture re: Regulatory Amendments Affecting the Production of Medical Marijuana on ALR Letter from Local Government Program Services re: Progress Payment Fw::I Management ""' 50th Birthday Logo Competition Entries Councillor Halko brought forward the letter from the City of Burnaby for discussion. Mayor McDougall provided an update on the 50 1 h Birthday Logo Competition. 14. ANNOUNCEMENTS FROM COUNCIL 14.1 Mayor McDougall invited members of Council to share any announcements they had. 15. IN-CAMERA MOTION REQUIRED 15.1 Motion to close meeting to the public

5 District of Sparwood Regular Council Meeting Minutes of May 19, 2015 Page MOVED AND SECONDED THAT the remainder of the meeting be closed to the public in order that the items, the subject of which fall under Section 90(1 )(c), (i), U) and (I) of the Community Charter which pertain to labour relations or other employee relations, the receipt of advice that is subject to solicitor-client privilege, information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act and discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report. By unanimous consent, Council took a short recess at 7:38 pm and then reconvened and went in-camera at 7:41 pm Section 90(1 )(I) Annual Report Performance Measures Decision released to the public. IC MOVED AND SECONDED THAT Council releases the results from the 2015 Citizen Satisfaction Survey to the public, with the exception of the data collected on behalf of the Elk Valley RCMP Detachment. 16. ADJOURNMENT 16.1 Mayor McDougall adjourned the meeting at 8:50 pm. Certified Correct: ~~' Cal McDougall, Mayor