DISTRICT OF ELKFORD REGULAR COUNCIL MEETING AGENDA November 23, :00 P.M. Council Chambers

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1 DISTRICT OF ELKFORD REGULAR COUNCIL MEETING AGENDA November 23, :00 P.M. Council Chambers Page Elkford's Mission - Through innovative leadership we provide opportunities for responsible growth, in harmony with industry and the environment. We take advantage of opportunities that enhance affordable community living and sustain the quality of life citizens, businesses and visitors expect. 1 INTRODUCTION OF LATE ITEMS AND APPROVAL OF AGENDA (b) Introduction of Late Items Approval of November 23, 2015 Agenda 2 ADOPTION OF MINUTES 3-8 Adoption of November 9, 2015 Minutes 3 PETITIONS & DELEGATIONS 4 UNFINISHED BUSINESS 5 CORRESPONDENCE FOR INFORMATION 6 CORRESPONDENCE FOR ACTION 9 Interior Health Meeting, November 25, 2015 Report by D. Szawlowski, Deputy Director, Corporate Services 7 MUNICIPAL OFFICIALS' REPORTS Council Meeting Schedule - for approval 13 (b) 2016 Acting Mayor Schedule - for approval Page 1 of 22

2 Regular Meeting of November 23, 2015 Agenda Page (c) Unsightly Premises Update - for information Memorandum by S. Beeching, Director, Planning and Development Services 8 BYLAWS 9 MAYOR AND COUNCILLORS' REPORTS & COMMITTEE BUSINESS Citizens' Advisory Committee minutes - for information September 10, 2015 meeting 10 PUBLIC QUESTION PERIOD 11 IN-CAMERA REQUIREMENT 12 ADJOURNMENT Move to adjourn Page 2 of 22

3 DISTRICT OF ELKFORD REGULAR COUNCIL MEETING Minutes November 9, 2015 Present: Mayor McKerracher, Chair Councillor McGregor Councillor Fairbairn Councillor Robinson Councillor Wildeman Councillor Bertrand Councillor Zarowny Joel O'Sullivan, Senior Council Youth Representative Kelli Klein, Junior Council Youth Representative Absent: Staff Present: Curtis Helgesen, Chief Administrative Officer Scott Beeching, Director, Planning and Development Services Duncan McDonald, Superintendent, Public Works Dorothy Szawlowski, Deputy Director, Corporate Services, Recorder There being a quorum of Council, Mayor McKerracher called the meeting to order at 6:11 pm. INTRODUCTION OF LATE ITEMS AND APPROVAL OF AGENDA Introduction of Late Items None. (b) Approval of November 9, 2015 Agenda # Moved, Seconded THAT the agenda for the November 9, 2015 Regular Council Meeting be approved as circulated. ADOPTION OF MINUTES Adoption of October 26, 2015 Minutes # Moved, Seconded THAT the minutes from the October 26, 2015 Regular Council Meeting be adopted as circulated. Correction to the minutes: Resolutions #18588 and are missing the words: Moved, Seconded and Carried. PETITIONS & DELEGATIONS None. Page 1 of 6 Adoption of November 9, 2015 Minutes Page 3 of 22

4 Minutes of the Regular Council Meeting of November 09, 2015 UNFINISHED BUSINESS None. CORRESPONDENCE FOR INFORMATION Correspondence for Information item (i): (i) WildSafeBC Elk Valley and South Country Annual Report Council received the report for information and made comments that the bears are still awake. CORRESPONDENCE FOR ACTION BC's Affordable Housing Conference, Nov , 2015 Report by D. Szawlowski, Deputy Director, Corporate Services # Moved, Seconded THAT the District of Elkford approve travel expenses for one member of Council to attend the BC's Affordable Housing Conference, November 22-25, 2015 in Richmond, BC. DEFEATED (b) Regional Community to Community Forum, November 26, 2015 Report by D. Szawlowski, Deputy Director, Corporate Services # Moved, Seconded THAT the District of Elkford approve travel expenses for any available members of Council to attend the Regional Community to Community Forum, November 26, 2015 in Cranbrook. MUNICIPAL OFFICIALS' REPORTS Ball Diamonds Improvements, Early Budget Approval Report by G. Stanley, Director, Leisure Services # Moved, Seconded THAT the District of Elkford authorize early 2016 budget approval in the amount of $18,000 for shale upgrades to the Elkford Ball Diamonds, and in addition, match dollar for dollar other Elkford Minor Ball fundraising monies that they wish to be applied to other District approved Elkford Ball Diamond upgrades, to a maximum of $10,000 in additional funds, with a maximum District of Elkford investment of $28,000. Council discussed that Elkford Minor Ball's request did not include matching the fundraising monies. Page 2 of 6 Adoption of November 9, 2015 Minutes Page 4 of 22

5 Minutes of the Regular Council Meeting of November 09, 2015 MOTION TO AMEND # Moved, Seconded THAT the Early Budget Approval resolution for Elkford Ball Diamonds Improvements be amended to remove including the matching of the fundraising monies for the club and to specify the provision of up to $18,000 for the shale upgrades. The resolution now reads: # Moved, Seconded THAT the District of Elkford authorize early 2016 budget approval of up to $18,000 for shale upgrades to the Elkford Ball Diamonds. Council directed staff to communicate their encouragement to the club to continue to fundraise. (b) UBCM Asset Management Planning Program Grant Application Report by H. Potter, GIS Technician # Moved, Seconded THAT the District of Elkford support a grant application for the UBCM 2016 Asset Management Program to implement and manage Stage 1 of an Asset Management Program. (c) Bylaw Enforcement Officer Appointment Report by D. Szawlowski, Deputy Director, Corporate Services # Moved, Seconded THAT the District of Elkford appoint Arthur Mortimer as a Bylaw Enforcement Officer for the District of Elkford. Council inquired of staff about the review of the new model of Building Inspections and Bylaw Enforcement between Elkford and Sparwood. The Chief Administrative Officer responded that the review will be done annually or on an as required basis. (d) Council Youth Representatives Policy No , Amendment Report by D. Szawlowski, Deputy Director, Corporate Services # Moved, Seconded THAT the District of Elkford approve amending the Council Youth Representatives Policy No by adding authorization for travel expenses for the Senior Council Youth Representative to attend the annual BC Youth Parliament. Page 3 of 6 Adoption of November 9, 2015 Minutes Page 5 of 22

6 Minutes of the Regular Council Meeting of November 09, 2015 BYLAWS Subdivision and Development Servicing Bylaw No. 776, 2016 Report by S. Beeching, Director, Planning and Development Services First Reading # Moved, Seconded THAT the Subdivision and Development Servicing Bylaw No. 776, 2016 be read a first time. Councillor Fairbairn inquired about future development technologies and how they will be incorporated in the bylaw. Staff responded that the bylaw has provisions for alternative proposals from developers that may be incorporated in future projects. Storm water management was discussed. MAYOR AND COUNCILLORS' REPORTS & COMMITTEE BUSINESS Councillor Wildeman Attendance at Meetings Oct Elk Valley Environmental Monitoring Committee Open House in Fernie. Nov. 6 - College of the Rockies Board of Governers luncheon. Input from the Residents 1. The residents suggested community involvement if a new name is needed for the bridge over the Boivin Creek. 2. The residents inquired if the District's numbers, including the emergency 91.1 radio, can be included in the newsletter. Staff will follow up. 3. A concern was forwarded that the bylaw enforcement phone call was not answered on the weekend. Staff will follow up. The phone system was down at the District Officer Monday morening. 4. An inquiry came from the users of 2700 Balmer in regards to the garbage removal. Staff advised that the users can request a garbage container from Public Works department and have it ready for weekly removal. 5. Residents commented on the difference between the old street lighting system and the new LED lights that seem to provide a more narrow angle of light. Staff advised that the new LED technology provides for the "dark skies sharp cut off" system that is more economical to use, and is specified in the Official Community Plan. (b) Councillor McGregor Attendance at Meetings Oct Elkford Community Enhancement Society, working on the policy. Oct Elkford Public Library. The library will be closed Dec. 20 to Jan. 4. Photo contest prizes were awarded last week. Nov. 5 - Citizens' Advisory Committee. Page 4 of 6 Adoption of November 9, 2015 Minutes Page 6 of 22

7 Minutes of the Regular Council Meeting of November 09, 2015 (c) Councillor Robinson Inquiry from the Residents User groups inquired if they can play music in the arena during their paid rentals. The request will be forwarded to the Leisure Department. (d) Kelli Klein, Junior Council Youth Representative Youth Events Terry Fox raffle tickets are being sold by the students. Nov. 7 - Hugh Twa Hockey Tournament was a success. Nov Elkford Secondary and Rocky Mountain Elementary Schools will have a joint Remembrance Day ceremony. In response to the students' invitation, Councillor Bertrand committed to attend. Volleyball: Bantam girls came in 5th out of 7, and Senior girls are hosting the East Kootenay Championships in Elkford. Elkford Secondary band has been invited to play at Moonlight Madness. Minor Ball fundraiser dance and silent auction were very successful. (e) Joel Sullivan, Senior Council Youth Representative Youth Events This is the second year that ESS and RMES will join together for Remembrance Day ceremony. ESS band will play and RMES choir will sing. Nov cadets will be in attendance at Remembrance Day parade in Elkford. Highest number of cadets in many years. Poppy sales are going very well. (f) Councillor Fairbairn Attendance at Meetings and Events Oct Elk Valley Environmental Monitoring Committee Open House in Fernie. Visited the library photo contest. (g) Councillor Bertrand Attendance at Meetings and Events Oct Economic Development Forum in Cranbrook. Nov. 4 - Fire Chiefs for the Day Luncheon. (h) Councillor Zarowny Attendance at Meeting Oct Economic Development Forum in Cranbrook. (i) Mayor McKerracher Attendance at Meetings Oct RDEK Collective Bargaining. Oct Caliper Sales, wind and solar energy. Nov. 5 - Interior Health Community Paramedicine Initiative in Creston. Nov. 5,6 - RDEK Board and Committee meetings. Page 5 of 6 Adoption of November 9, 2015 Minutes Page 7 of 22

8 Minutes of the Regular Council Meeting of November 09, 2015 PUBLIC QUESTION PERIOD IN-CAMERA REQUIREMENT In Camera following the Regular Council Meeting as per section 90 (1) (c), (e), (g) and (2) (b) of the Community Charter: (1) (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (g) litigation or potential litigation affecting the municipality; (2) (b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. # Moved, Seconded THAT Council proceed In Camera following the Regular Council Meeting of November 9, 2015 as per section 90 (1) (c), (e), (g) and (2) (b) of the Community Charter. ADJOURNMENT Move to adjourn # Moved, Seconded THAT the November 9, 2015 Regular Council Meeting be adjourned at 7:48 pm. D. McKerracher, Mayor C. Helgesen, Chief Administrative Officer Page 6 of 6 Adoption of November 9, 2015 Minutes Page 8 of 22

9 District of Elkford 816 Michel Road P,O, Box340 Elkford,B,C. VOB 1HO P, 250,865,4000 F REPORT RECOMMENDATION TO COUNCIL SUBJECT: Interior Health Meeting COUNCIL MEETING: November 23,2015 REPORT BY: D, Szawlowski, Deputy Director, Corporate Services APPROVED BY CAO:\fc Helgesen /1 111] ~~l PURPOSE: To consider approving travel expenses for Mayor McKerracher to attend the meeting with Interior Health, November 25, 2015 in Fernie, RECOMMENDATION: That Council consider the following resolution: That the District of Elkford approve travel expenses for Mayor McKerracher to attend the meeting with Interior Health, November 25, 2015 in Fernie. BACKGROUND: The meeting will be attended by elected officials in the Elk Valley and will address placement of physicians affecting our region, ISSUES; None, OPTIONS AND DISCUSSION: Option 1) Approve travel expenses. Will provide an opportunity to represent E/kford at the meeting, Option 2) Do not approve travel expenses. Elkford will not be represented. IMPLICATIONS: 1) Strategic priorities: health care in the Elk Valley, 2) Climate Change: none identified, 3) Environment: GHG emissions for travel to Fernie, 4) Social: none identified, 5) Legal: none identified. 6) Organization: staff time. 7) Financial: approximately $75 in travel expenses if personal vehicle is used, District vehicle is available that would provide savings in travel expenses, ATTACHMENTS; None. IMPLEMENTATION/COMMUNICATION: 1) Travel expenses, if needed, G:\01 00 ~ 0699 Administration\0390 Conferences, Seminars\General\2015\RRC IH Fernie.docx Interior Health Meeting, November 25, 2015 Report by D. Szaw... Page 9 of 22

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11 District of Elkford 816 Michel Road P.O. Box 340 Elkford,B.C. VOB 1HO P F COUNCIL MEETING SCHEDULE January 11 and January February 9 and February 22, 2016 March 14 and March 29, 2016 April 11 and April 25, 2016 May 9 and May 24,2016 June 13 and June 27, 2016 July 11 and July 25; 2016 August 8 and August 22, 2015 September 12 and September 26,2016 October 11 and October 24, 2016 November 14 and November 28,2016 December 12, 2016 Meetings commence at 6:00 p.rn. in the Council Chambers Elkford Municipal Office 816 Michel Road Elkford, B.C. The above schedule is subject to revision should circumstances so require, and the right is reserved to schedule additional meetings as necessary. For further information or questions regarding Council Meetings, please contact Curtis Helgesen Chief Administrative Officer 2016 Council Meeting Schedule - for approval Page 11 of 22

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13 District of Elkford 816 Michel Road 1',,0, Box340 Hkford,B,C VOB 1HO P 250,S65AOOO f, 2S0,865AOOl info@elkford.ca ACTING MAYOR DATE FIRST SECOND January 1st - February 29 th Councillor J, Zarowny Councillor C. Robinson March 1st - April so" Councillor C, Robinson Councillor M. McGregor May 1st - June 30 th Councillor M, McGregor Councillor D, Bertrand July 1 st - August 31 st Councillor D. Bertrand Councillor K. Wildeman September 1 st - October 31 st Councillor K. Wildeman Councillor S. Fairbairn November 1st _ December 31 st Councillor S. Fairbairn Councillor J. Zarowny G:\ Adminlstration\0550 Council Meetings\01 General\Mayor\2016 Acting MayorRotation.docx 2016 Acting Mayor Schedule - for approval Page 13 of 22

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15 District of Elkford - Memorandum To: From: Date: Subj ect: Mayor and Council S. Beeching, Director, Planning and Development Servi ces November 23, 2015 Unsightly Premises Update n01') PURPOSE To provide Council with an update on the unsightly premises remedial orders. BACKGROUND At the July 27, 2015 Regular Council Meeting District Council approved resolutions to declare five properties unsightly and order remedial action. Registered letters were sent to all owners informing them of the declaration and direction to remediate their property by August 31,2015. PROCESS 31 Delta The mobile home and other debris has been removed from the property Newgate The owner has removed the mobile home. The unpermitted addition has not been removed and the owner has requested an extension until the spring of The District is prepared to move forward with having a contractor complete the remediation as required Newgate The remains of the burned out mobile home have been removed. The owner has been providing updates to the District and plans to continue to remove the debris as time permits. The District is prepared to move forward with having a contractor complete the remediation as required Newgate From the outward appearance the remediation is complete; however a hazardous situation remains. Upon further inspection staff has determined that the mobile home is uninhabitable. Staff is working with the management company to determine the next step. 10 Casino The log structure, accessory buildings, and construction materials have been removed and the property has been landscaped. Scott Beeching Director, Planning and Development Services 8 :\ Legislative and Regulatory Services\4020 Bylaw Enforcement - Issues\Unsightly premises\2015\memo Unsightly November 2015.doGX Unsightly Premises Update - for information Memorandum by S... Page 15 of 22

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21 DISTRICT OF ELKFORD CITIZENS ADVISORY COMMITTEE Minutes September 10, 2015 Present: Absent: Staff Present: Carmen Murray, Chair Dale Osmachenko Andrea Gagnon Councillor Mandy McGregor Faye Sigurdson Mark Spittael Jason Kaiser Scott Beeching, Director, Planning and Development Services, Recorder There being a Committee quorum, the meeting was called to order at 6:01 pm. APPROVAL OF AGENDA Approval of the September 10, 2015 Agenda ADOPTION OF MINUTES Moved, Seconded THAT the Citizens Advisory Committee agenda for September 10, 2015 be approved as circulated. Adoption of the May 7, 2015 Minutes Moved, Seconded THAT the minutes from the May 7, 2015 Citizens Advisory Committee Meeting be adopted as circulated. COMMITTEE MANDATE/INFORMATION New Committee Member Introduction: Mark Spittael (b) Community Energy Efficiency Plan Referral Scott Beeching presented the background information and process for the Community Energy Efficiency Plan Moved, Seconded THAT the Citizens Advisory Committee recommend adoption of the Community Energy Efficiency Plan. Mandy McGregor left the meeting at 6:30 pm Citizens' Advisory Committee minutes - for information Septe... Page 21 of 22

22 Minutes of the Citizens Advisory Committee Meeting of September 10, 2015 (c) (d) (e) Approved District of Elkford Parks and Trails Master Plan- For Discussion Recent Development Applications- For Discussion Town Centre Site Plan Discussion regarding Barry Gonnelly's Creekside Park Site Plan CAC Members provided feedback on the Site Plan. The feedback gathered at this meeting will be part of referred back to the District and Mr. Gonnelly. ADJOURNMENT Move to Adjourn Moved, Seconded THAT the Citizens Advisory Committee Meeting of September 10, 2015 be adjourned at 7:45 pm. C. Murray, Chair S. Beeching, Recorder District of Elkford Certification: C. Helgesen, Chief Administrative Officer Citizens' Advisory Committee minutes - for information Septe... Page 22 of 22