THE CORPORATION OF THE VILLAGE OF MCBRIDE REGULAR COUNCIL MEETING MINUTES July 11, 2017

Transcription

1 THE CORPORATION OF THE VILLAGE OF MCBRIDE REGULAR COUNCIL MEETING MINUTES July 11, 2017 THOSE PRESENT: STAFF: OTHER: MEMBERS OF THE PUBLIC: Mayor Loranne Martin Councillor Harold Edwards Councillor Lucille Green Councillor Rosemary Hruby Councillor Rick Thompson CAO, Cheryl Martens, Minute Taker CFO, Claudia Frost Municipal Advisor, Isabell Hadford 10 members of the public REGULAR MEETING CALLED TO ORDER at 7:00 p.m. by Mayor Loranne Martin. ORDER OF BUSINESS: 1 st INTRODUCTION OF LATE ITEMS, if any: The following Late Items were added to the agenda: ORDER OF BUSINESS Oath of Office, Chief Administrative Officer Cheryl A. Martens 8 th CORRESPONDENCE B) INFORMATION ONLY (c) Minister Meetings UBCM th NEW BUSINESS C) Temporary Street Closure Application Parade for Memorial Service dated July 10, 2017 from McBride Old Timers Hockey D) Signing Authority Chief Administrative Officer E) Credit Cards CAO and CFO 2 nd APPROVAL OF AGENDA: Moved that the Agenda for the July 11, 2017 Regular Council meeting be approved as amended. Edwards/Green Res: #

2 Minutes of the Regular Council Meeting held July 11, 2017 Page 2 of 6 Moved that Council agrees to enter into an employment agreement with Cheryl A. Martens for the position of Chief Administrative Officer of the Village of McBride and that Mayor Martin be authorized to sign the agreement. Thompson/Edwards Res: # Acting Chief Administrative Officer Claudia Frost, administered the Oath of Office for Cheryl A. Martens as the new Chief Administrative Officer. CAO Martens thanked Council for the opportunity to serve as the Village s CAO and advised she was looking forward to meeting the people of McBride. 3 rd READING AND APPROVING OF THE MINUTES: Moved that the Minutes of the June 27, 2017 Regular Council Meeting be adopted as presented. Hruby/Green Res: # th PETITIONS AND DELEGATIONS: None 5 th QUESTIONS FROM THE PUBLIC AND PRESS - None 6 th UNFINISHED BUSINESS: None 7 th REPORTS: A) Mayor - Mayor Martin Report for June 27 July 11, 2017 B) Councillors - Councillor Edwards Report for June 21 - July 4, Councillor Green Report for June 21 July 4, Councillor Thompson Report for June 28 July 11, Councillor Hruby Report dated July 7, 2017 C) Administration - Nil D) Finance - Nil E) Public Works - July 5, 2017 Moved that the Council and Staff reports be received for information only. Green/Hruby Res: # th CORRESPONDENCE: A) REQUIRING ACTION a) C3 Alliance Corp. Invitation for the 4 th Annual Resource Breakfast Series during the UBCM Convention for dates of September 26 to September 28, 2017.

3 Minutes of the Regular Council Meeting held July 11, 2017 Page 3 of 6 Moved that Council receive the June 22, 2017 invitation from C3 Alliance Corporation inviting Council members to attend the 4 th Annual Resource Breakfast Series during the UBCM convention. Thompson/Green Res: # Moved that the following Council members be registered to attend the 4 th Annual Resource Breakfast Series being held from September 26 28, 2017 at the Terminal City Club: Mayor Martin Mining Sector, Energy Sector, Forest Sector Coun. Green Energy Sector Coun. Edwards Forest Sector Coun. Thompson Mining Sector. Hruby/Thompson Res: # b) Whistle Stop Gallery Society Invitation to Contribute to the Paint McBride Beautiful Project. Moved that Council receive the Whistle Stop Gallery Society invitation to contribute to the Paint McBride Beautiful project. Edwards/Thompson Res: # Moved that Council support the Whistle Stop Gallery Paint McBride Beautiful project by adopting a hydrant and granting $ to the project. Thompson/Hruby Res: # c) Bev Brine & Bill Sampson Acknowledgement of Hospitality in the Village of McBride. Moved that Council receive the July 5, 2017 letter from Bev Brine & Bill Sampson regarding the hospitality they received from the McBride Visitor Centre staff while visiting the Village of McBride. Martin/Hruby Res: # Moved that Administration send a letter of acknowledgment to Bev Brine & Bill Sampson and a letter to Denise and Clarissa, McBride Visitor Centre, to commend their efforts and being good ambassadors to the community. Hruby/Green Res: #

4 Minutes of the Regular Council Meeting held July 11, 2017 Page 4 of 6 B) INFORMATION ONLY a) Northern Development Initiative Trust- Confirmation of Grant b) BKB Decision Regarding Rebuild c) Ministers meetings UBCM 2017 Mayor Martin asked Council members to think about what topics they d like to discuss and which Cabinet Ministers they would like to meet with during the UBCM Convention, so that staff can book appointments. C) OUTGOING a) Factor 5 Group, Attn: Eric Burton Letter requesting a Skype meeting regarding the case study at his convenience. b) McBride Youth Committee, c/o: Robson Valley Support Society Letter advising of Council approval to close Main Street for Summer Street Festival. c) Regional District of Fraser Fort George, Attn: Cindy Paton Letter regarding support for application of funding to the Ministry of Community, Sport and Cultural Development. d) Dale Mason Letter regarding request to use the Village s line-painting sprayer. 9 th BYLAWS/PERMITS/POLICIES: A) Finance Officer Frost re Amendments to Financial Policy FN - 01 Moved that the recommendation provided by Administration to amend Financial Policy FN 01 to redefine the procedure for the payment of invoices be approved. Green/Thompson Res: # th NEW BUSINESS: A) UBCM Convention 2017 CAO Attendance Moved that CAO Martens be authorized to attend the UBCM Convention 2017 with any expenses and expenditures incurred are paid as defined in Policy AD Green/Thompson Res: # B) Councillor Thompson McBride Signs at Highway Pullouts Moved that Administration review the processes and costs involved to add to the Village of McBride s landing page quick links to other web sites, review the Sign Bylaw for recommended amendments and to determine the costs of purchasing two banners for the signs. Thompson/Hruby Res: #

5 Minutes of the Regular Council Meeting held July 11, 2017 Page 5 of 6 C) McBride Old Timers Hockey Temporary Street Closure Application Parade for Memorial Service dated July 10, 2017 Moved that Council approve closing the roads from the corner of 2 nd Ave. and Lonsdale to Main St., Main Street between 2 nd and 4 th Ave., 4 th Ave. from Main to Columbia, to the Community Hall from 2:00 p.m. to 4:00 p.m. on Saturday, July 15 th to allow a parade for memorial service for Dwayne Needham, as indicated on the Temporary Street Closure Application, and contingent upon receipt of confirmation of adequate insurance coverage. Edwards/Green Failed Res: # Moved that Council authorize the parade to utilize one lane on Main Street between 2 nd and 4 th Ave on Saturday, July 15 th for a memorial service parade for Dwayne Needham, with the condition that pace cars are placed before and after the procession and traffic control personnel are used to direct traffic. Green/Thompson Res: # D) Signing Authority Chief Administrative Officer Moved that Cheryl A. Martens, CAO, be given signing authority for all accounts retained at the Scotiabank in McBride, BC and that such required notification be provided to the Scotiabank for their records. Hruby/Edwards Res: # E) Credit Cards CAO and CFO Motion that Council approve the issuance of credit cards to the CAO and the CFO to be used for purposes that involve the expenses pertaining to Village of McBride. Edwards/Thompson Motion that the recommended motion be amended to place the word only after the word cards and before the word to. Edwards/Hruby Res: # Motion that Council approve the issuance of credit cards only to the CAO and the CFO to be used for purposes that involve the expenses pertaining to Village of McBride. Edwards/Thompson Res: #

6 Minutes of the Regular Council Meeting held July 11, 2017 Page 6 of 6 11 th IN CAMERA A) Moved that in accordance with Section 90 (1) (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, Council move into a Closed In-Camera meeting. Green/Edwards Res: # B) Moved that the Open Meeting be recessed at 7:55 p.m. in order to conduct the Closed In- Camera Meeting. Edwards/Green Res: # th ADJOURNMENT Moved to adjourn July 11, 2017 Regular Council meeting by Councillor Thompson at 9:00 p.m. Res: # Certified Correct: Mayor Minute Taker