GENERAL COMMITTEE MINUTES Tuesday, June 12, :00 a.m. Town Council Chambers Page 1

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1 Page 1 1. CALL TO ORDER Committee Chair Councillor, C. Wilson, called the meeting to order at and the following were recorded as being present: Committee Members: Regrets: Staff: Councillor, C. Wilson (Committee Chair) Mayor, G. Smith Councillor, D. Smith Councillor, S. Clement Councillor, L. Giaschi-Pacini Councillor, A. Buie Councillor, B. McMurray Councillor, M. Quemby Chief Administrative Officer, J. Sisson Director of Finance/Treasurer, S. Rettie Director of Planning and Development, C. Kelley Director of Recreation, C. O Regan Director of Public Works, W. Schmid CEO/Chief Librarian, C. Rodney Fire Chief, M. Medley Deputy Fire Chief/Training Officer, J. Cayley Deputy Clerk, T. Arbuckle 2. DECLARATIONS OF PECUNIARY INTEREST Nil. 3. PUBLIC MEETINGS Nil. 4. DELEGATIONS AND PRESENTATIONS 4.1. Jamie Delaney, Manager, Environmental Compliance and Fred Jahn, Commissioner of Engineering and Public Works, District of Muskoka - Management of Noxious and Invasive Vegetation 18-GC-148 Jamie Delaney, Manager, Environmental Compliance, District of Muskoka, made a presentation regarding roadside management of noxious and invasive vegetation. He provided an update from the District highlighting a map that identifies areas of reported invasive species in Bracebridge. He reviewed the strategy goals and objectives, District activity highlights, 2018 program goals, Ministry of Transportation program and a 2019 program overview.

2 Page 2 18-GC-149 Councillor, D. Smith Councillor, B. McMurray That the presentation regarding Management of Noxious and Invasive Vegetation from the District of Muskoka on June 12, 2018, be referred to the Chief Administrative Officer for consideration in the development of future Business Plans. 5. MINUTES FROM ADVISORY COMMITTEES 5.1 Oakley Village Square Advisory Committee Minutes - May 14, GC-150 That the minutes from the Oakley Village Square Advisory Committee meeting held on May 14, 2018, be received. 5.2 Community Recognition Advisory Committee - May 15, GC-151 That the minutes from the Community Recognition Advisory Committee meeting held on May 15, 2018, be received. 5.3 Environmental Advisory Committee June 4, GC-152 That the minutes from the Environmental Advisory Committee meeting held on June 4, 2018, be received. 6. NEW BUSINESS 6.1 Noise By-Law Exemption Request - Artifex Company Picnic Purbrook Road - Saturday June 30, GC-153 That the Artifex Company Picnic be granted an exemption to Section 1 of Schedule A (Prohibited Acts and Devices) of the Noise Control By-law to permit amplified sound at 1070 Purbrook Road on Saturday June 30, 2018, between 2:00 p.m. and 11:00 p.m. (CS028-18)

3 Page Adoption of Revised Emergency Plan for the Town of Bracebridge 18-GC That the revised Emergency Plan for the Town of Bracebridge attached as Appendix A to Staff Report FD be approved for implementation. 2. That the Chief Administrative Officer, in consultation with Community Emergency Management Coordinator (CEMC) and members of the Emergency Operations Control Group, be authorized to update the Plan to reflect legislative changes, operational best practices and administrative requirements. (FD001-18) 6.3 Ontario Community Infrastructure Fund Top-Up Component Application for the Black Bridge Replacement Project 18-GC That an application be submitted to the Ministry of Agriculture, Food and Rural Affairs for the Black Bridge Replacement Project under the Ontario Community Infrastructure Fund (OCIF) Top-Up Component. 2. That, if application is approved, the Mayor and Director of Corporate Services/Clerk be authorized to execute a contribution agreement and other related documentation in order to receive OCIF Top-Up funding. (FN017-18) 6.4 Municipal Insurance Program Review 18-GC That staff be authorized to obtain a renewal proposal from BFL Canada for Municipal Insurance and Risk Management Services for the period of January 14, 2019 to January 14, 2020, in lieu of issuing a Request for Proposals in That issuance of a Municipal Insurance and Risk Management Program Request for Proposal be included as part of the Draft 2019 Municipal Budget and Business Plan. (FN018-18)

4 Page Low Volume Roads Capital Plan for Road Works 18-GC-157 That Stoneleigh Road/Peace Valley Road South, McBride Lane, Vel-Dor Crescent/Toronto Street, and Germania Road (option 2), as described in Table No. 2 to Staff Report PW023-18, be selected for rehabilitation as part of the low volume roads rehabilitation program at an estimated cost of $345,000. (PW023-18) 6.6 James W. Kerr Park Chalet Siding, Fascia and Deck Repair Award of Contract 18-GC That Request for Proposal 2018-TOB-RFP-006 for the provision of James W. Kerr Park Chalet Siding, Fascia and Deck Repair and Refinishing, be awarded to Onix Contractors for $49,500 plus HST. 2. That the Mayor and Director of Corporate Services/Clerk be authorized to execute an agreement with Onix Contractors for the provision of siding, fascia and deck repair and refinishing at James W. Kerr Park Chalet. 3. That the final form and content of the Agreement with Onix Contractors be to the satisfaction of the Director of Recreation and the Director of Corporate Services/Clerk. (RC009-18) 6.7 Structural Repairs at the Bracebridge Memorial Arena Award of Contract 18-GC That Tender 2018-TOB-T-013 for the provision of Structural Repairs at the Bracebridge Memorial Arena be awarded to Lignum Builders Limited for $52,000 plus HST. 2. That the Mayor and Director of Corporate Services/Clerk be authorized to execute an agreement with Lignum Builders Limited for the provision of structural repairs at the Bracebridge Memorial Arena. 3. That the final form and content of the Agreement with Lignum Builders Limited be to the satisfaction of the Director of Recreation and the Director of Corporate Services/Clerk. (RC010-18)

5 Page Banking Services Review 18-GC That the contract for banking services with The Bank of Nova Scotia (Scotiabank) be extended for a five-year period from July 1, 2018 to June 30, ONGOING BUSINESS 2. That the Mayor and Director of Corporate Services/Clerk be authorized to execute the extended Agreement with Scotiabank for the Town s banking services requirements. 3. That the final form and content of the Agreement be to the satisfaction of the Director of Finance/Treasurer. (FN016-18) 7.1. Health and Safety Update 18-GC-161 The CAO provided the following update: The JHSC s (Municipal Office and Sportsplex) met in April and are scheduled to meet again in July. There was one accident/incident since the last update: o An incident occurred on June 6, 2018 during ditching/grading activities, additional coaching and training has been provided to staff related to flagging operations. There were no incidents/accidents at the Fire Department to report. 8. CORRESPONDENCE Nil. 9. CLOSED SESSION 18-GC-162 That Committee adjourn to a Closed meeting of Committee for the following: The Security of the Property of the Municipality or Local Board (CS024-18) (16 Dominion Street) 18-GC-163 The Security of the Property of the Municipality or Local Board (CS024-18) (16 Dominion Street)

6 Page 6 18-GC-164 Rise from closed meeting. 10. RESOLUTIONS ARISING FROM CLOSED SESSION 18-GC-165 That staff be authorized to proceed as directed in the preceding closed session regarding the security of property of the municipality or local board (16 Dominion Street). 11. ADJOURNMENT 18-GC-166 That Committee adjourn until the next regular meeting or any special meeting called by the Chair. The meeting adjourned at 12:32 p.m.